More detail:
- The Finance Coordinator will be
responsible for internal and external financial reporting and capacity
building for our local partners, assisting them in budget preparation
related to grants, funds, and ensuring adherence to LAW’s policies and
donor requirements. The Finance Coordinator will ensure LAW is
consistently producing high quality financial reports, monthly banking
reconciliation and audits are conducted in a timely manner.
Duties & Responsibilities
Accounting
- Process all transactions in LAW’s
financial accounting software, in a timely and accurate manner.
- Prepare and upload banking payments for
approval.
- Prepare monthly cash calls and quarterly
forecasts for disbursements and spending;
- Allocate admin costs to each grant on a
quarterly basis
- Implement and monitor financial controls
including bank and petty cash reconciliations to be approved by the
Programme Manager ;
- Work in collaboration with the Finance
staff in Geneva, to ensure that transactions are accurately allocated.
- In collaboration with the staff based in
Geneva, provide monthly intercompany account reconciliations.
- Collate all invoices related to the
specific grants managed and ensure these are processed and paid in a
timely manner;
- Lead on local grant audits in Kenya
- Support the Geneva Finance team to
prepare the yearly statutory audit;
- Review monthly payroll and ensure timely
payment of salaries
- Provide the monthly exchange rates to be
registered in LAW’s financial accounting software
Budget and Grant Management
- Prepare in collaboration with the
Programme Manager, the yearly fixed costs budget;
- Ensure compliance with LAW policies and
accounting principles, and donors’ regulations in relation to finance and
procurement;
- Prepare all potential amendments to
grants budgets as and when required;
- Support the Programme Manager with
preparing the budget for any new grant proposal;
- Draft and prepare funding requests and
financial reports for donors;
- Support with preparing and managing
internal and external audits as per donor policies;
- Communicate accurate and up to date
financial related matters to all relevant colleagues as required from time
to time: Deliver monthly budget follow up and spending plans for all
grants with the Programme Managers;
- Ensure optimal allocation of expenses in
line with approved budgets and projected expenditures (master budget,
consolidated allocation tables, etc.);
- Maintain financial archives in accordance
with LAW’s internal policy and donor requirements;
- Coordinate and be focal point with
partners and implementing partners for LAW and be able to provide training
as and when required to field partners;
- Review all financial reports from
partners and ensure archiving of all supporting documents;
- Prepare advance payments to partners;
Qualifications
- The legal right to work in Kenya;
- Bachelor degree in finance, or business
management;
- Minimum 4 years’ demonstrated experience
or more in a similar position working for an INGO;
- Excellent written and oral communication
skills in English;
- Advanced knowledge and demonstrated
experience in Excel;
- Demonstrated experience of working on US
and EU grants with sub-grantees;
- Knowledge or experience of working on a
NORAD grant will be preferred;
- Knowledge of ERP accounting system
preferably Microsoft Dynamics Navision;
- Flexibility and ability to under pressure
and meet conflicting tight deadlines;
- Ability to communicate to a wide range of
stakeholders including technical financial matters to individuals not
versed in financial management;
- Creative and analytical thinker with
strong problem-solving skills
- Excellent organizational skills,
including ability to effectively coordinate multiple projects in a
fast-paced environment and to effectively problem solve and
troubleshooting.
How To Apply
Please
submit your CV and covering letter outlining how your previous experience and
skills match this role (neither exceeding 2 pages of A4) to: recruitment@legalactionworldwide.org The
heading of the application should read ‘Finance Coordinator Kenya’