Requirements for Appointment
For appointment to this grade, a
candidate must have:
- Minimum of Kenya Certificate of Secondary
Education (KCSE) C (plain) or its equivalent from a recognized and
accredited institution;
- Diploma in Secretarial Studies from the
Kenya National Examinations Council (KNEC) or its equivalent from a
recognized and accredited institution; and Proficiency in computer
applications.
Duties and Responsibilities
Specific
duties and responsibilities will involve:
- Coordinate meeting and appointment
schedules;
- Record dictation in shorthand and
transcribing it in typewritten form;
- Use e-office to research and process
data;
- Operate office equipment,
- Attend to visitors/clients;
- Handle telephone calls;
- Handle customer inquiries and complaints;
- Coordinate meeting and appointment
schedules;
- Coordinate travel arrangements;
- Ensure security of office records,
equipment and documents, including classified materials;
- Establish and monitor procedures for
record keeping of correspondence and file movements;
- Maintain an up to date filing system in
the office;
- Prepare responses to routine
correspondence;
- Manage office protocol and etiquette; and
- Perform any other duties as may be
assigned by the Supervisor.
Skills and Competence
- Analytical skills;
- Interpersonal;
- Communication skills;
- Creativity and Innovativeness
- Problem solving skills;
- Risk management skills;
- Continuous learning skills.
How To Apply