Job Description
- As the Executive Assistant to the CEO,
you will be a key member of our team, responsible for managing the CEO’s
schedule, coordinating meetings, and handling various administrative
tasks. Your role will be instrumental in ensuring the CEO’s time is optimized
and that the company operates smoothly.
Responsibilities
- Calendar Management: Efficiently manage the CEO’s schedule, prioritize
appointments, and coordinate meetings, both internal and external. Ensure
the CEO is well-prepared for meetings and events.
- Communication: Act
as the primary point of contact between the CEO and internal/external
stakeholders. Handle email correspondence, phone calls, and messages with
professionalism and discretion.
- Travel Coordination: Arrange
travel logistics, including flights, accommodations, and transportation,
for the CEO’s business trips and conferences.
- Document Management: Organize
and maintain important documents, files, and records. Draft, edit, and
proofread documents as needed.
- Meeting Preparation: Prepare meeting agendas, materials, and presentations. Attend
meetings when required, take minutes, and follow up on action items.
- Expense Management: Track
and reconcile expenses, ensuring accuracy and adherence to company
policies.
- Event Planning: Assist
in planning and coordinating company events, including team meetings,
conferences, and special gatherings.
- Ad Hoc Tasks: Handle
ad hoc projects and assignments as directed by the CEO, which may include
research, data analysis, and special initiatives.
- Travel: When
required up to 3-5 times a year
Qualifications
- Bachelor’s degree or equivalent
experience.
- Proven experience as an executive
assistant or in a similar role, preferably supporting C-level executives.
- Exceptional organizational and
time-management skills.
- Strong communication skills, both written
and verbal.
- Proficiency in office software and tools,
including Microsoft Office Suite and scheduling software.
- Discretion and the ability to handle
sensitive and confidential information.
- Attention to detail and a proactive
mindset.
- Ability to work independently and take
initiative.
- Flexibility to adapt to changing
priorities and a fast-paced work environment.
How To Apply