Grants Manager
We are seeking a highly competent and
outstanding individual to fill the position of Contracting Officer/Grants
Manager for an upcoming USAID opportunity, Feed the Future Crop and Diary
Market Systems Program whose aim is to advance the objectives of Global Food
Security Strategy.
Purpose of the Position:
The role will support partners on
sub-grant management and compliance. It will also conduct and support daily
grants compliance operations.
In order to successfully do so, the
CO/GM must be able to effectively communicate World Vision’s Christian ethos
and demonstrate a quality of spiritual life that serves as an example to
others.
Responsibilities
Grants Management
·
Provide guidance on the
implementation of grants programs, including closure and disposition plans
·
Work with technical managers to
coordinate the identification and selection process of eligible sub-contractors
·
Provide procedures and policy guidance
and interpretation for program staff as well as subcontractors and grantees
·
Develop and approve memoranda of
understanding, teaming agreements, awards and sub-awards, and seek approval
letters. This also includes providing expert guidance to the program teams.
·
Lead the solicitation, disbursement,
management, and closeout processes for local sub-grantees and contractors
·
Review all grant/procurement
activities for compliance with program policies and USG regulations and ensure
proper documentation
·
Coordinate review and negotiation of
awards, including budget, payment provisions, reporting requirements and
general terms and conditions.
·
Coordinate and oversee launch of new
awards, scheduling internal start-up meetings and stakeholder’s meetings to
ensure a common understanding of all the elements of compliance.
·
Provide advice on contracting and
procurement issues
·
Keep updated on new donor regulations
and lead in their integration
Compliance & Quality Assurance
·
Ensure routine monitoring of
procedural and policy application by program staff , subcontractors and sub
grantees
·
Ensure ongoing refinement and
consistent application of tools and indicators to ensure quality and timeliness
of all aspects of grants processing and management
·
In collaboration with the Finance
Manager conduct:-
·
Pre audits of and evaluation to grant
partners, in addition to audits during implementation and at close-out, as
required
Financial and risk monitoring
·
Monitor sub grantees to ensure they
implement and administer grants according to grant agreement and USAID
regulations
·
Monitors and assesses programs that
encompass a wide range of contracting and assistance activities such as
procurement analysis, contract negotiation, contract cost/price analysis and
policy review
·
Prepare required documentation for
grant evaluation and approvals
Provide monthly compliance reports
·
Report to the CoP on overall grants
and contracts implementation to ensure proposal and budget feasibility,
schedule viability, and performance.
·
Provide technical guidance and
support in preparing for and managing donor audits including liaison with
auditors and negotiating contested findings where appropriate
·
Conduct and document regular sub
grantee site visits to ensure that pre-ward conditions are addressed and
implemented by grantees within the period specified in the grant agreement
·
Ensure proper documentation and
information sharing on grant status, forecasting and tracking grants and
program budgets, including amendments and award extensions, and oversee the
integrity and completeness of the data to ensure the effective management of
awards
·
Provide support in assessment of
partner capacity and the development of elaborate capacity building plans
Capacity Building
·
Train field technical/program staff
in USAID/Federal Acquisition Regulations (FAR) compliance
·
Capacity building of partners,
subcontractors and sub grantees with grants and compliance responsibilities,
USAID rules and regulations, financial reporting and procurement guidelines
·
Support contract management capacity
development through inception workshops, coaching, mentoring, online training
and other support as required
Networks and Engagements
·
Ensure effective engagement with
Government departments, Regional technical/sector representatives.
·
Manage special cross-cutting
initiatives and task force groups to accomplish programmatic goals.
Qualifications
·
Master’s Degree in business
administration/development, grants/contracts management, finance, public
administration or related field
·
A minimum of 10 years’ experience of
successful contracting, administration and grants management
·
Technical expertise in Grants and
Contracts Management is an added advantage
·
Experience on projects with similar
magnitude and complexity in developing countries.
·
Preferred experience in USAID grants
design and administration, management
·
Familiarity with USAID Contract
Management and Grants Management policies and procedures
·
Excellent report writing, analytical
and communication skills, including oral presentation skills, knowledge
management and dissemination of research findings (in English).
How to Apply
Apply for the job HERE.
Project Officer
To ensure the project meets programmatic
objectives; successful implementation and monitoring of preventing HIV through
protecting adolescents from violence, abuse and exploitation with effective
integration aimed at contributing to improved child wellbeing outcomes within
Migori County.
In order to successfully do so, the
Project Officer must be able to effectively communicate World Vision’s
Christian ethos and demonstrate a quality of spiritual life that serves as an
example to others.
Responsibilities
Project Planning & Implementation
·
Ensure identification of local needs
and resources
·
Contextualize/adopt design guidelines
and utilize at the Program Area/Project level
·
Ensure accurate and quality project
programming based on the partnership approved Health and child protection
standards.
·
Provide effective, innovative and
technical leadership in child protection
·
Develop quality project Annual work
plans with clear targets, budgets and 4D matrices
·
Mobilize Communities and partners
(Health, Education, Children department, Interior and National coordination,
police service, Youth and gender) for project implementation
·
Provide field-level technical
implementation leadership on preventing HIV and child abuse
·
Ensure proper and timely
implementation of HIV and child protection interventions in the ADP/Project as
per approved Work plan, budget and donor requirements
·
Ensure effective integration of the
project interventions with other ongoing program interventions.
·
Track, in liaison with ADP/Project
Accountant, project implementation expenditure levels and manage work plans and
budgets;
·
Timely Mobilization and effective
communication with communities and stakeholders during baselines and
evaluations
·
Ensure effective integration of
gender, disability, Christian commitment, and advocacy into the Project
Interventions.
·
Ensure participation in County and
sub county level partnerships with NGOs and other actors working on HIV and
Child Protection to influence Policies on adolescents Health agenda
HIV Prevention & Management
·
Work with partners to strengthen
adolescents HIV prevention and treatment
·
Work with institutions i.e. schools,
community groups , health facilities to ensure adolescents have increased
awareness on HIV prevention and treatment
·
Work with partners to ensure quality
adolescents friendly HIV supportive services are available
·
Mobilize adolescents for uptake of
HIV prevention & treatment services
·
Facilitate formation of adolescent
HIV prevention and treatment groups within and outside schools
·
Work with stakeholders to develop adolescent
sensitive HIV prevention and treatment plans
·
Facilitate mentorship, life skills
and peer programme for boys and girls in and out of school
·
Strengthen health information systems
to generation and utilization of quality data for adolescents HIV programming
·
Facilitate county and sub county
coalitions on HIV prevention and management.
Child Protection
·
Work with partners i.e. children
department, police , Judiciary , AAC etc. to strengthen child protection
services for adolescents
·
Mobilize and empower the Church and
other faith groups to implement Channels of Hope on Child Protection &
Gender targeting adolescents.
·
Work with the children department to
conduct refresher training to AACs
·
Work with children department and
schools to establish and or strengthen child rights clubs in schools
·
Facilitation children assembly forums
on child participation
·
Strengthen Child Protection
Management Information System for generation and utilization of quality data
for
·
Child protection programming
·
Facilitate partners coalitions at
county and sub county on child protection
Quality Assurance
·
Ensure documentation of evidence
based results through facilitation of project baseline, routine surveys and end
line evaluation
·
Engage community leaders and partners
in the planning of the monitoring activities in an appropriate manner;
·
Develop monitoring plan with
communities and partners agreeing on the required standards for monitoring,
with support from the Regional M & E specialists;
·
Build the capacity of communities and
partners on monitoring of HIV and child protection activities
·
Ensure monthly monitoring of
indicators as per schedule developed together with communities and partners;
·
Analyze and utilize HIV and child
protection data and take appropriate programming measures as may apply;
·
Ensure participatory monthly data
collection (involving community groups and partners);
·
Support the utilization of HIV and
child protection in DHIS2 and CPMIS for accurate data entry and analysis using
the standardized tools;
·
Facilitate regular reflections on
monitoring practice to make improvements as needed.
·
Contextualize and utilize reporting
guidelines;
·
Develop quality reports (Annual,
Semi-annul and Monthly Management Reports) in-line with WV and donor reporting
guidelines;
·
Monthly monitor project expenditure
and level of implementation and report on any variances to ADP
·
Manager and NO Programme Officer for
decision making;
·
Ensure documentation of local needs
and resources;
·
Identify best practices on HIV and
Child Protection within the ADP/Project for documentation;
·
Liaise for guidance in documentation
of best practices from the regional office and national office;
Empowerment & Capacity Building
·
Build capacity of partners e.g police
, children department , judiciary to address child abuse cases
·
Build the capacity of partners to
generate and utilize adolescents reports on HIV prevention and treatment &
Child Protection
·
Capacity Building of partners, CBOs
(support groups, CVA group) and Committees (AACs, YAAGs) to be able to
effectively manage and sustain HIV and child protection interventions
·
Train and empower youth groups to
mentor adolescents on HIV prevention & treatment and child protection
Mobilize and empower the Church and other faith groups to implement Channels of Hope HIV, Child Protection and celebrating families.
Mobilize and empower the Church and other faith groups to implement Channels of Hope HIV, Child Protection and celebrating families.
Advocacy, Engagements, Networking
& Partnerships
·
Engage in HIV and Child Protection
advocacy forums at the county and sub county levels.
·
Establish and sustain working
relationships with Government Departments and Agencies relevant to the
programme’s focus area at the Ward, Sub County and County levels.
·
Facilitate Quarterly Interagency
Coordinating Committee (ICC) and Technical working group (TWG) meetings for
monitoring child protection and HIV interventions.
·
Participate in the Annual County
Government’s Planning and Budgeting process and influence resource allocation
to the priority needs of the adolescents within the Project Area.
·
Ensure that Program participants and
partners are kept informed of all the Government laws and policies in respect
to the Project being implemented and any changes to government laws, policies
and budgets.
·
Work with community groups to utilize
advocacy approaches such as Citizen Voice and Action (CVA) and Child Protection
Advocacy (CPA) to enable service users and local partners to engage directly
with local government service providers to improve the quality of government
services for children and to generate information and evidence for use in
national level advocacy work.
·
Ensure effective mobilisation of
community groups, youth and children, empowering them to hold their governments
to account
Qualifications
·
Minimum of Bachelor degree in
Public/Community/Environmental Health, Nursing or other health related field.
·
Minimum two years working experience
in Health, HIV, and Child Protection interventions.
·
Good understanding of HIV and child
Protection programming models, standards and guidelines in strong partnership
with GoK ministries and Churches at the sub county and county levels.
·
Significant experience working with
an NGO, communities, state institutions and other partners.
·
Excellent communication and
presentation skills and proficient in English and Swahili.
·
Computer literate
How to Apply
Apply for the job HERE.
