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Executive Personal Assistant (Dubai) Job Vacancy

An exciting position has become available in the training sector, for a fast growing organization, based in Dubai. 

This dynamic organization seeks to fill the position of a Female Executive Personal Assistant

The successful candidate MUST have prior experience working as a PA to the CEO.

Key Responsibilities:
  • Maintains office supplies inventory.
  • Managing websites, social media and audio visual equipment.
  • Basic bookkeeping, coordinating with accountants, managing budgets, petty cash, bank reconciliation, collecting program fee and invoicing.
  • Prepare reports by collecting and analysing information.
  • Manage travel logistics including air and hotel bookings, online checking in, transport, travel documents, visa applications, passport renewals, and travel insurance.
  • Welcomes guests and participants by greeting them, in person or on the telephone; answering or directing inquiries.
  • Maintains professional and technical knowledge by attending training workshops; studying manuals; establishing personal networks; participating in professional networking forums such as BNI.
  • Light housekeeping; car maintenance; gift-buying; plant care; coordinating laundry; running personal errands; arranging meals and dinner reservations.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Includes transcription of audio and video clips.
Qualification:
  • Must have a Bachelor’s degree in administration or business course.
  • Must have 5 + years of experience supporting C-level executives of SMEs capable of building systems in a startup environment.
  • Must have significant experience, ability and social skills to effectively connect, relate and communicate with SME CEOs, Business Owners and Executives on a peer to peer basis.  
  • Must have exceptional skills in the areas of judgment, organizational skills, diplomacy, discretion, interpersonal, written and oral communication skills.
  • Must be flexible, highly organized and have a proven ability to juggle multiple competing tasks and demands. This will require collaborating with team members and working independently.
  • Must have ability to work on assignments where independent action, discretion, and a high degree of initiative are required in resolving problems and developing recommendations.
  • Must be proficiency with a variety of computer software applications (Outlook, SharePoint, Excel, PowerPoint, VISIO, and Word).
  • MUST have a valid driver’s license.
Personal Attribute:
  • Strong communication skills.
  • Good reporting skills.
  • Good presentation skills.
  • Strong sense of fashion.
**For application to be considered MUST apply with a recent full length photo**
 
Monthly gross salary: Ksh. 150,000/= (Approx.1,764 USD)Plus Benefits
 
Deadline: 25th August 2014   
 
Applications:
 
Send your up to date CV to:

brillian@summitrecruitment-kenya.com
Summit Recruitment & Training, Blixen Court, 
Karen road, Karen.
 
Only short listed candidates will be contacted. 

Please indicate in your email which position you are interested in.
 

Please do not apply if you do not meet the requirements of the job

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