Job Title: Receptionist
Hiring Organization: Adam
Smith International
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Service
Job Type: Full
Time
Salary: KES
Date Posted: 04/21/2024
Adam Smith International (ASI) is a global advisory company that works locally to transform lives by making economies stronger, societies more stable, and governments more effective. We work on behalf of governments, foundations and companies that share our ambition to take on the big challenges facing the world. They come to us to develop strategies and to design, deliver and evaluate programmes that, in turn, stimulate economic growth, stability and good governance.
For
nearly three decades in almost 100 countries, we have been working in
partnership with governments, the private sector and civil society in countries
at all stages of development.
Our core
team of staff and technical experts, in multiple offices around the world,
ensures the quality of delivery and high ethical standards that we and our
clients require. We bring together a global network of specialist experts, who
contribute their experience and know-how, where and when it is needed.
We are
committed to corporate integrity and a triple bottom line of social,
environmental, and financial performance. ASI is a registered B Corp, one of
the highest-ranking B Corps in the UK on its measure of positive social and
environmental impact.
About
the Role
Adam
Smith International seeks to recruit a Receptionist for the Nairobi office to
join our Facilities team. The Receptionist will ensure the efficient operation
of the Front Office, handling all incoming telephone calls and client inquiries
promptly and professionally while maintaining a positive and welcoming
environment for visitors and staff. Additionally, the person shall be
responsible for undertaking general administrative duties to support the smooth
functioning of the office and projects.
Key
Responsibilities
Visitor
Assistance:
- Assist
in clearing visitors’ entry at the security desk.
- Ensure
prompt attention to visitors and directing them to the appropriate
personnel or department.
- Coordination
and Communication: Coordinate appointments for key meetings and manage
meeting rooms.
General
Administrative Tasks:
- Maintain
a clean, positive, and welcoming office environment.
- Manage
office inventory such as stationery, equipment, and furniture, including
timely requisition.
- Assist
in managing daily transport bookings in consultation with office drivers.
- Sort
and distribute mail, online archiving, photocopying, scanning, and
printing as required.
Project
Management Support:
- Support
event planning and logistics, including coordinating travel arrangements
for staff and associates.
- Assist
in processing supplier invoices.
- Any
other duties assigned from time to time by the line manager
Qualification
- Undergraduate
degree in office administration or a related field
Experience
Required
- Minimum
of 2 years’ experience on a similar role or administrative role.
- Excellent
IT & communication skills
- Experience
of reception/switchboard activities (advantage)
Competencies
- Good
communication skills (written and verbal)
- Collaboration
and teamwork
- Multitasking
and prioritizing
- Problem-solving
- Ability
to work under pressure.
- Attention
to detail
