Our
client a Fast Growing Organisation based in Dubai is looking to fill an Executive
Personal Assistant for
their office in Nairobi.
The
successful candidate MUST have prior experience working as a PA to the CEO.
- Maintains
office supplies inventory.
- Managing
websites, social media and audio visual equipment.
- Basic
bookkeeping, coordinating with accountants, managing budgets, petty cash,
bank reconciliation, collecting program fee and invoicing.
- Prepare
reports by collecting and analysing information.
- Manage
travel logistics including air and hotel bookings, online checking in,
transport, travel documents, visa applications, passport renewals, and
travel insurance.
- Welcomes
guests and participants by greeting them, in person or on the telephone;
answering or directing inquiries.
- Maintains
professional and technical knowledge by attending training workshops;
studying manuals; establishing personal networks; participating in
professional networking forums such as BNI.
- Light
housekeeping; car maintenance; gift-buying; plant care; coordinating
laundry; running personal errands; arranging meals and dinner
reservations.
- Produces
information by transcribing, formatting, inputting, editing, retrieving,
copying, and transmitting text, data, and graphics. Includes transcription
of audio and video clips.
Qualification:
- Must
have a Bachelor’s degree in administration or business course.
- Must
have 5 + years of experience supporting C-level executives of SMEs capable
of building systems in a startup environment.
- Must
have significant experience, ability and social skills to effectively
connect, relate and communicate with SME CEOs, Business Owners and
Executives on a peer to peer basis.
- Must
have exceptional skills in the areas of judgment, organizational skills,
diplomacy, discretion, interpersonal, written and oral communication
skills.
- Must
be flexible, highly organized and have a proven ability to juggle multiple
competing tasks and demands. This will require collaborating with team
members and working independently.
- Must
have ability to work on assignments where independent action, discretion,
and a high degree of initiative are required in resolving problems and
developing recommendations.
- Must
be proficiency with a variety of computer software applications (Outlook,
SharePoint, Excel, PowerPoint, VISIO, Word ).
- MUST
have a valid driver’s license.
Personal Attribute:
- Strong
communication skills.
- Good
reporting skills.
- Good
presentation skills.
- Strong
sense of fashion.
Monthly gross salary: Ksh.100,000
- 150,000/= (Approx. 1,176 - 1,764 USD)depending on experience
Deadline: 25th August
2014
Applications:
Send
your up to date CV to:
professional@summitrecruitment-kenya.com
Summit Recruitment & Training, Blixen Court,
Summit Recruitment & Training, Blixen Court,
Karen
road, Karen.
Only short listed candidates will be contacted.
Please
indicate in your email which position you are interested in.
Please
do not apply if you do not meet the requirements of the job