Job Title: HR & Payroll Assistant
Industry: Logistics
Location: Nairobi
Gross
Salary: Ksh 100,000 – Ksh 120,000
Our
client a Global Logistics Company seeks to hire a competent HR & Payroll
Assistant, who will be tasked with the overall management of the HR Department,
Managing the payroll function, ensuring accurate & timely payment of
employees’ salaries along with compliance with statutory requirements.
Responsibilities
include calculating employees’ compensation, updating our internal payroll
databases, and ensuring timely payments.
Key
Responsibilities
· Prepare
and maintain employment records related to HR activities both statutory and
non-statutory such as recruitment, termination, leave, transfers, and
promotions.
· Coordinate
the NITA application and reimbursement process by making timely and correct
applications and reimbursement claims and thereafter preparing relevant
reports.
· Providing support, guidance and counsel to staff at all levels. Ensure open communication channels are maintained at all times.
· Preparation
and processing of payroll for employees in the organization on a monthly basis.
· Preparation
and processing of monthly statutory/voluntary deductions for payment.
· Address
and resolve employees’ correspondence relating to the payroll, that is the P9
Forms, Payslips and updating of statutory/voluntary deductions in a timely
manner.
· Collecting
daily, weekly, and monthly employee time sheets and calculating employee work
hours.
· On a
monthly basis receive all payroll amendments including salary changes, overtime
payments, allowances, changes to pension contributions, new recruits, bank account
changes, promotions etc. from the supervisors and Management.
· Check
that monthly payroll amendments have been duly authorized by the Management
prior to input into the payroll.
· Provide
regular reporting on the performance of assigned roles weekly, monthly and as
may be required.
· Assist
with other duties in the HR and Payroll function as and when requested to by
Management.
· Maintain
and update human resources documents, such as the Company Handbook, Code of
Conduct, and Ethics or performance evaluation forms.
· Coordinate
the management and maintenance of staff contracts, personnel files, and other
employee information.
· Conduct
reference and background checks on job applicants.
· Inform
job applicants of details such as duties and responsibilities, compensation,
benefits, schedules, working conditions, and / or promotion opportunities.
· Analyze
employment-related data and prepare required reports.
· Develop
the appropriate training approaches to facilitate the training as per the
recommended industry standards.
Key
Qualifications
· Bachelor’s
Degree in Human Resources Management or related field.
· At
least 5 years of relevant generalist HR experience focused on HR and payroll
administration in a busy environment.
· Experience
in a Logistics company would be an added experience.
· Must
have experience working with payroll system.
· Must be
well conversant with the Kenyan labour laws and ethical HR practices.
How to
Apply
If
you are up to the challenge, possess the necessary qualification and
experience; please send your CV only quoting the job title on the email subject
(HR & Payroll Assistant – Logistics) to jobs@corporatestaffing.co.ke before
15th March 2023.
