Documentation Officer
Opportunity
At Maersk, we value the
diversity of our talent and will always strive to recruit the best person for
the job – we value diversity in all its forms, including but not limited to:
gender, age, nationality, race, sexual orientation, disability or religious
beliefs. We are proud of our diversity and see it as a genuine source of
strength for building high performing teams.
The Documentation Officer (Tea Warehouse) will serve as the point-of-contact for processing and verifying shipment documentation, tracking incoming freight and preparing packages for shipments.
We offer
In this position, the
incumbent will have an opportunity to acquire skills and knowledge in the
following areas:
– Customer Service Delivery
– Achieving results
through influence & partnership
– Working in an integrated
Operation team and teamwork & cooperation (relationship building)
– Interpersonal skills
(impact & influence) and Client Management & Communication skills
– Telephone Skills and
Continuous Improvement Techniques
– Knowledge of the clients
supply chain and Managing multiple objectives and priorities
– Time management and
Interactions within large culturally diverse multinationals
Responsibilities
- Collections
of clients Loading instructions and Delivery orders from auction brokers or
Private Releases.
- Preparation
of internal Loading instructions as guided by clients Instructions.
- Sample
and Sampling operations as guided by eatta rules and regulations.
- Send
and updating Tea Arrival Advice to Clients and Brokers upon tea receipts
as per Eatta requirement.
- Custodian
of all warehouse documents and filing.e.g Sample Request, Overtime
Request, Shippping Instructions e.t.c
- Conduct
in any physical stock taking as directed by the warehouse supervisor or
any other management within the Organization.
- Overtime
Data collection on transport for invoicing.
- Data
capture on Material Usage e.g pallets, straps, Fumigation, Piece rate
labor , gunny bags, Poly bags e.t,c. for invoicing to clients.
- Coordinator
of health and safety team as guided by Organization health and safety Team
policy.
Requirements
- Should
have a minimum of 3 years relevant working experience in a similar industry
- Strong
experience in the ‘tea’ market is required.
- Certificate
in East Africa freight forwarding practicing Certificate from KESRA.
- Proficient
in ERP system and integrated stock management system.
- Analytical
and problem-solving skills.
- Excellent
communication skills and time management skills.
- Ability
to network and negotiate.
- Good
Microsoft Office skills.
How to Apply
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