The African Women’s Development and
Communication Network (FEMNET) is pan-African based, membership organisation
established in 1988 to amplify African women’s voices and advance women’s and
girls’ rights and gender equality.
With the support of EU, we are seeking an exceptional, passionate, dynamic person with the necessary core competencies in the following position:
Functionally Reports to: Finance,
HR and Administration Manager
With the support of EU, we are seeking an exceptional, passionate, dynamic person with the necessary core competencies in the following position:
Financial / Project Accountant
Ref: PA/05/2019
Overall Purpose of the Job
The Financial Project Accountant will
support financial and grants management of primarily EU Project, and various
projects ran by FEMNET.
The person will ensure that the
day-to-day accounting operations and financial management functions of the
sub-grantees are performed in accordance with internal policy and procedures.
Will also assist programmes staff in
developing and seeking approvals for activity budgets and expenditure; Maintain
accurate records of financial transactions in order to monitor financial status
and progress of project activities; Ensure all relevant accounting data are
updated, reconciled and fully supported; Work closely with the Finance, HR and
Admin Manager to review and account for procurement transactions and ensure
adequate supporting documentation, accuracy of amounts and control over
payment.
Main Duties include:
·
Ensure timely processing of project
financial and accounting data, confirming such data; in accordance with the
laid down procedures and policies, accurate, complete, adequately supported by
all underlying appropriate documents, correctly coded to appropriate expenses
and project budget lines and donor codes/ class, and preparation of the payment
instrument in line with FEMNET
·
Finance Policy and Accounts Procedure
Manual and other applicable procedures.
·
Ensure timely project financial reporting
– producing monthly and quarterly actual v budget (variance) analysis and other
management information that may be required from time to time,
·
Ensure that all Sub-grant payments
are processes on schedule, and confirmation / acknowledgement of receipts are
received by FEMNET.
·
Review field expense reports for
accuracy and completeness, forward them for approval by Finance and
Administration Manager and prepare relevant respective journals.
·
Review the Project ledger in the
accounting system ensuring completeness and accuracy and propose correcting
entries for the approval of the Finance and Administration Manager.
·
Constantly monitor systems to record
and reconcile expenditures, balances, payments, statements and other day-to-day
financial transactions relating to the project.
·
Prepare monthly project bank and cash
reconciliations, and forecasts, and forward them for necessary approvals as per
FEMNET’s applicable Policies and procedures..
·
Extract monthly updated project
financial reports for review by the Finance and Administration manager and the
Regional Project Manager.
·
Assist the Finance & Admin
manager in enforcing the Organisation’s internal control systems.
·
Assist in the preparation of the
project annual budget, financial projections for year-end forecasting.
·
Assist in external audit coordination
of the project/ fund Accountability statement, including preparation relevant
audit schedules or as may be assigned.
investigating variances of project costs
investigating variances of project costs
·
Ensuring sub-grant financial reports
are up to date and in line with project required reporting templates.
·
Ensuring transactions processed fully
comply with host country- Kenyan laws and regulations
·
Support finance and admin. department
in its function as procurement focal centre, to drive the implementation of
procurement policies and plans, aimed at cost effective acquisition of high
quality materials, goods, consultancies and non-consultancy services;
·
Assessing risks using sensitivity
analysis approach especially using margin of safety for the relevant factors,
and scenario building ( for more than one factor)
·
Contributing on operational and
strategic issues as a member of the Finance and Admin. team
·
Undertaking any other duties that
might, from time to time, be assigned;
·
Ensure expenditure are incurred and
reported in line with contractual agreements;
·
Provide financial guidance and
supervision to staff that might be assigned to work under him/her including
interns, with regards to donor reporting etc.
Qualifications, Skills and Experience
Minimum Tangible Qualifications
·
A Bachelor’s degree (B.com accounting
option or other business, accounting or economics related discipline), from a
recognized reputable university.
·
A minimum of 4 years’ experience in a
similar position at an international or regional Not-for-Profit organisation
and deep working knowledge in NGO accounting and reporting.
·
Strong IS and IT Skills (including
experience in use of MS office packages or related computer applications)
Preferred Qualifications:
·
Qualified Accountant (CPA-K, ACCA,
CMA or equivalent qualifications)
·
Must have hands on experience in use
of networked common accounting and/or ERP, on-premise or cloud based systems,
using QuickBooks, Sun system, SAP Oracle etc.
Other Attributes:
·
Ability to read, analyse, and
interpret complex financial data.
·
Ability to respond effectively to
inquiries or complaints.
·
Good communication (oral &
written) & interpersonal skills;
·
Good time management
·
Good time management, ability to multi
task and perform under pressure
·
High sense of confidentiality,
initiative and good judgment
·
A person of high level of integrity
and ethical standards
·
Able to observe and enforce internal
controls
·
Fully understands and applies
relevant and irrelevant costs for decision making
·
Conversant with Cost Benefit ( CBA)
Analysis
Remuneration: will be in line with the set
procedures of the organizations which consider the experience and
qualifications of the candidate.
Applications: Interested applicants should send
their intent letter (not more than 2 pages responding to each major
requirement), accompanied by resume with names and addresses of 3 professional
referees (not more than 3 pages including telephone and e-mail)
Applications are by e-mails only,
sent to: recruitment@femnet.or.ke.
Please indicate the reference on the
subject line as for position you are applying for e.g. Project Accountant –
(Ref: PA/05/ 2019)
Deadline for submission of
applications is on 26th April, 2019.
Please note: Only complete applications will
be reviewed, and only candidates who have been selected for interview will be
contacted. The position is open to African citizens who are legible to work in
Kenya, young women & women living with disability are encouraged to apply.