Data Assistant
Reports To: MEAL Officer
Job Summary:
Required Qualifications And Experience:
Reports To: MEAL Officer
Position Type: Fixed Term
Duration: 1 year (Renewable based on
successful completion)
Hope for Victoria Children (HOVIC) is
implementing a 5-year orphans and vulnerable children (OVC) program, dubbed
MWENDO in Partnership with CRS, which seeks to empower local and county-level
OVC stakeholders to strengthen the formal and informal HIV and child protection
systems and services and the linkages between them, including cross-sectoral
service referrals and coordination to ensure quality service delivery for OVC,
Caregivers and their households.
Reporting to the project MEAL Officer, the
Data Assistant is primarily responsible for data entry of F1A, F1B & HES
data into CPIMS. The role also includes continuous data cleaning, verification,
validation and updating of the CPMIS database
Specific Responsibilities:
·
Ensure
proper filling system is in place in accordance with MWENDO file management SOP
·
Receive
completed forms, verify and validate for completeness, accuracy and integrity
·
Enter data
from paper formats into computer files or database systems
·
Type in
data provided directly from project sites
·
Update
existing data whenever required
·
Retrieve
data from the database or electronic files as requested
·
Perform
regular backups to ensure data preservation
·
Sort and
organize paperwork after entering data to ensure it is not lost
·
Verifying
and keying in data in CPIMS/OLMIS
·
Help in retrieval
and storage of OVC files accordingly and whenever required during DQAs and SIMS
exercise
·
Provide
data for and participate in monthly data review meetings at LIP level
·
Perform
regular data cleaning to ensure quality OVC data in CPMIS
Supervisory Responsibilities (if none, state
none):
·
None
Required Qualifications And Experience:
·
At least a
diploma in any related field. A degree will an added advantage
·
Proven
experience as data entry clerk or equivalent for at least 2 years
·
Familiarity
and experience with CPIMS/OLMIS in OVC programming
·
Data entry
& data cleaning experience in USAID OVC project would be an added advantage
·
Experience
in training CHVs in OVC data collection tools is a plus
·
Fast typing
skills; Knowledge of touch typing system is strongly preferred
·
Excellent
knowledge of word processing tools and spreadsheets (MS Office Word, Excel
etc.)
·
Working
knowledge of office equipment and computer hardware and peripheral devices
·
Basic
understanding of databases
·
Positive
attitude & an open mind
Skills and Abilities
·
Sound
coordination skills and a demonstrated ability to multi-task
·
Demonstrates
diplomacy, flexibility, and resourcefulness
·
Strong
critical thinking and creative problem-solving skills
·
Demonstrated
ability to work with and in teams.
·
Excellent
oral and written communication skills
·
Strong
interpersonal skills as well as good judgment and vision
·
Excellent
organizational skills, team work and ability to prioritize tasks in a timely
manner
How to Apply
Please send your application indicating current/last
salary and expected salary to admin@hovic.org and CC to hovickenya@gmail.com. Ensure you only quote the job title on the email
subject.
All applications must be received on or before
22nd March 2018. Only applicants meeting the criteria outlined above will be
shortlisted.
DISCLAIMER:
This job description is not an exhaustive list
of the skill, effort, duties, and responsibilities associated with the
position.