Assistant Administration
The Office and Administration
Assistant will support the functionality of the Jamii Thabiti office in Wajir.
They will be responsible for regular cleaning duties as well as providing
administration, front office and operational support.
Until March 2018
Wajir, Kenya
Wajir, Kenya
It is designed to respond to
opportunity presented by devolved government under the 2010 constitution in
Kenya and will work at the national, county and local level to address specific
drivers of violence and insecurity.
Responsibilities
·
Cleaning regularly, and according to
processes and timings set out by the line manager.
·
Conducting office support tasks,
including, but not limited to, the use of telephone and office equipment;
reception duties; mail and filing; office health and safety; and maintaining
office equipment.
·
Conducting an equipment (including
printers and water dispensers) and systems check (including lights, drainage)
daily to ensure all parts of the office are working properly, and reporting to
the Procurement and Contracts Officer when not.
·
Ensuring sufficient supply of
standard forms and stationary in the office. Ensuring documentation is scanned
and stored electronically on the Jamii Thabiti Sharepoint site where
appropriate.
·
Arrange mail delivery as requested
and provide proper documentation thereof.
·
Maintain health and safety, by
checking there are no fire hazards, fire extinguishers are current and in
place, no un-taped electrical cords or other tripping hazards, no overloaded
electrical outlets, medical kits are fully equipped, emergency lights and
candles are available and that there are no boxes or other items are left in
common space and corridors of office.
·
Ensure that the front desk, and
telephone have constant coverage and that visitors receive excellent customer
service, and are made to feel welcome and are treated with respect.
·
Assist the Finance Manager and
Procurement and Contracts Officer, with additional support tasks for Office
management, procurement support, supply chain and inventory management
·
Assist in in-house meeting
refreshment arrangements as and when required.
Qualifications
·
Adhere to all security advice from
Jamii Thabiti Security Manager and Coffey’s Risk Management Team.
·
Undertake other activities reasonably
requested by the Programme Manager, Programme Director or Chief of Party for
the successful accomplishment of the programme’s immediate objectives.
·
Adhere to Coffey’s behaviours with
Safety at the core: Integrity; Collaboration; Delivery; Ingenuity; Respect;
Intelligent Risk
How to Apply
Please submit a letter of application and CV to Jamii.Thabiti@coffeykenya.com with the subject line Office and Admin Support Wajir.
Applications close: 25 October 2017Please submit a letter of application and CV to Jamii.Thabiti@coffeykenya.com with the subject line Office and Admin Support Wajir.