Position: File
Clerk
Nature of Job: Short
Term Contract
Job Location: Thika,
Kenya
Salary
Range: 15K - 20K
Summary: The File Clerk will be responsible for maintaining the company's records. Filing, retrieving old files, Coding, keying in data from files to computers, and retrieving records as needed and ensuring system is well organized.
Summary: The File Clerk will be responsible for maintaining the company's records. Filing, retrieving old files, Coding, keying in data from files to computers, and retrieving records as needed and ensuring system is well organized.
- Keeping files
and documents well organized for easier retrieval
- File records
in alphabetical or numerical order
- Code files for
proper placement and key in data to the computers
- Retrieve files
as when required
- Answer
questions about records and files
- Eliminate
outdated or unnecessary materials, destroying them or transferring them to
archives
- Enter document
identification codes into systems in order to determine locations of
documents to be retrieved
- Find and
retrieve information from files in response to requests from authorized
users
- Keep records
of materials filed or removed, using logbooks or computers
- Modify and
improve filing systems, or implement new filing systems
- Perform
periodic inspections of materials or files in order to ensure correct
placement, legibility, and proper condition
- Place
materials into storage receptacles, such as file cabinets, boxes, bins, or
drawers, according to classification and identification information
- Scan or read
incoming materials in order to determine how and where they should be
classified or filed
- Sort or
classify information according to guidelines such as content, purpose,
user criteria, or chronological, alphabetical, or numerical order
- Track
materials removed from files in order to ensure that borrowed files are
returned
- Process and
scan files to be entered into computer in digital database.
- Work with
electronic storage media
- Ensure no
materials in file are lost.
- Be able to
explain filing system to others.
Key Qualifications and Skills
- Diploma or
Certificate in records management
- Any other
qualification with 2-3 Years’ experience as a File Clerk in a busy
organization
- Attention to
details
- Excellent
Microsoft office skills and typing speed
- Conversant
with filing systems and coding
- Good
communication skills
- Team player
and result oriented
- Discretion
with ability to maintain information confidentiality
Only the shortlisted candidates will be contacted.