Executive Assistant
We are pleased to announce the
following vacancy within the Internal Audit Division. In keeping with our
current business needs, we are looking for a person who meets the criteria
indicated below.
Reporting to the Director – Internal Audit, position holder will provide an
efficient and responsive administrative, organizational, and logistical service
to the Division, helping the team to be more productive and efficient through
organization of team travel, events, meetings, compilation of team reports, and
maintenance of records, budgets, and acquisition of team purchase needs in a
timely manner.
Roles
·
Managing the Director’s office and
diary/calendar;
·
Responding to enquiries, correspondence
both telephone and written directed to the Director’s office and drafting
correspondence for Director’s signature and ensuring correspondence from other
departments is proof read and edited;
·
Planning and coordinating the
Director’s schedule and coordinating all the logistics for the meetings; as
well as making all travel arrangements (local and international) for the
Director including arranging for escorts to and from the aircraft, transit
arrangements, car hire and scheduling of meetings;
·
Liaising with Finance business
partner to review the departmental cost center reports and notify the Business
Manager on expenditure trends;
·
Efficient co-ordination of team
events – team buildings, short term trainings, offsite meetings, scheduled
Departmental onsite meetings;
·
Promptly and efficiently process Air
tickets & Visa for staff in compliance with the company’s travel policy and
efficient booking intervals;
·
Promptly book/make reservation for
accommodation for staff and guests before date of travel.
·
Arranging for internal team briefings
and weekly meetings and
·
Raise and monitor purchase
requisitions for departmental purchases and Prepare and consolidate the
Departmental reports e.g. Annual reports, and Weekly Management reports.
Requirements
Degree in Business Related field;
·
Overall a minimum of 4 years Team
Administration/PA experience in a busy function;
·
Excellent knowledge and hands on
working experience in operating Microsoft Office suite- Ms Word, Ms Excel &
Ms Outlook is a must. Knowledge of Oracle financial is essential;
·
Excellent communication and
interpersonal skills;
·
Numerical and analytical skills;
·
Project management experience will be
an added advantage;
·
Patient and a positive attitude
towards customers; (Internal and external);
·
Personable and presentable with
impeccable grooming & etiquette.
How to Apply
If you fit the above qualifications, apply online through our career portal.
