Finance Assistant
Vacancy Number: SVN/IOMSO/064/2017
Established in 1951, IOM is the
leading inter-governmental organization in the field of migration and works
closely with governmental, intergovernmental and non-governmental partners. IOM
is dedicated to promoting humane and orderly migration for the benefit of all.
It does so by providing services and advice to governments and migrants.
Under the overall supervision of the of SSI Chief of Party IOM Somalia, and
under the direct supervision of the Resource Management Officer (SSI RMO); IOM
Somalia, the incumbent will be responsible for the accounts payable function in
general; performing routine and specialized accounting tasks. The
responsibilities will include:-
Responsibilities
·
Assist and provide technical support
to the Accounts Unit staff, in particular with the data entry Into the PRISM
accounting system;
·
Reviewing all kinds of payments
documents starting from PRF to payment requests and insures all the supporting
documents are attached herewith;
·
Assist in preparing donor Financial
Reports for SSI project upon central accounts closure by the Accounting Office
(ACO).
·
Assist in Preparing grant expenditure
records reconciliations on a weekly basis between the SSI Finance records/PRISM
and the DATABASE/OTI Anywhere;
·
Perform SSI project reconciliation,
working with IOM COS and Finance to verify that there are in agreement with
PRISM, and verify all expense claims for correctness and ensure that all
appropriate supporting documents have been provided and correct WBS assigned.
·
Assist in reviewing 3rd party staff
payroll and verify staff salaries are charged to the correct WBS
·
Responsible to prepare RFPs related
to operations and office; submit copies of RFPs of each grant payment to the
Grant Unit; Inform all the units when cheques/bank transfers are ready;
·
Maintaining a tracking record of all
the payments generated within SSI and forwarded to Resource Management unit ;
·
Review grant trackers and ensure GFCF
and PCFs are generated for grants that are earmarked for closure
·
Monitor compliance of project
expenditure and procurement under IOM and USAID rules and regulations
·
Travel to field offices to conduct
training on policies and financial procedures for field staff and IPs when
required.
·
Coordinate with finance focal staff
in the field to ensure petty cash for the field offices are liquidated and
replenished on time.
·
Assist the Senior Finance Assistant
to ensure all the grants have been charged accurately and according to the
budget;
·
Provide guidance and training to
new/junior staff.
·
Perform other related duties within
the incumbent’s capabilities that might be assigned by the supervisor.
Qualifications
·
University Degree in Accounting and
Finance, Business Administration, Public Administration, or an equivalent
combination of training and experience.
·
At least two (3) years of relevant
professional experience in a busy administrative and finance office/environment
or four (5) years for candidates holding school certificate
·
Thorough understanding of USAID
Procurement and Logistics policies, rules and regulations;
·
Demonstrated ability to maintain
integrity in performing responsibilities assigned;
·
Previous experience with UN and
International Agencies, or NGO’s an advantage;
·
Mature individual, able to work
independently, under pressure, able to maintain accuracy, paying attention to
details, meeting deadlines and working with minimal supervision.
·
Strong interpersonal and
intercultural skills with proven ability to work effectively and harmoniously
with a team of colleagues
·
Demonstrated ability to maintain
integrity in performing responsibilities assigned.
·
Previous work experience in grants or
finance related field especially on USAID funded projects.
How to Apply
Interested candidates should submit CV and a cover letter
indicating the Vacancy Notice Number (SVN No) with three professional referees
and their contacts (both email and telephone) to: recruitmentsomalia@iom.int.
Closing Date: 31st July 2017.
Only shortlisted candidates will be
contacted. Women are encouraged to apply.