Dignitas
Project
Finance
and Operations Assistant
Task
or Responsibility
1. Financial Management
1. Financial Management
- Manage
petty cash ensuring an adequate supply of cash on hand, tracking and
recording all payments and maintaining files.
- Carry
out office errands as needed; i.e. vendor payments, banking, statutory
payments and purchasing materials.
- Maintain
a strong filing system by ensuring that all financial records are stored
in a systematic and logical manner, and kept up-to date, to provide a
clear audit trail.
- In
consultation with the Executive Director assist the external accountant in
preparation of Annual Audits.
- Ensure
timely and consistent communication with the Executive Director on
requests and updates to enable smooth financial operations.
2.
Administrative Support
- Manage
office supplies by anticipating requirements and maintaining adequate
inventory of stationary supplies to ensure the office is well resourced.
- General
office management by ensuring cleanliness in the office, overseeing
repairs, preparing logistics for meetings, managing of the lunch program
and answering the office phone.
- Recording
and updating employee information on file.
- Manage
the office library by cataloging books and maintaining a record on
allocation of materials to staff.
- Maintaining
a record of reliable vendors and service providers such as internet
providers, City Council, printing services and insurance companies to
enable smooth office operations.
- Elevate
issues/concerns on administration and operations as needed.
- The
office is well maintained and adequately resourced.
3.
Equipment / Asset Management
- Maintaining
the asset register and overseeing storage, issuing and return of assets
to/from staff.
- Coordinating
maintenance services of office machines; laptops and printers to ensure
that equipment is safe and in good working condition.
- Conducting
a weekly backup of Dropbox files on the office hard drive.
4.
Program Support
- Ensure
program team is adequately supported through timely response to financial
or material requests for program implementation.
- Ensure
that program expenses are recorded, expenditure reconciliation is
completed and program receipts are filled accordingly.
How to
apply:
Please email your resume/CV and cover letter to jobs@dignitasproject.org.
Please email your resume/CV and cover letter to jobs@dignitasproject.org.
The
subject line of your email should be: [Last Name, First Name – Finance and
Operations Assistant Application].
Applications
will be reviewed on a rolling basis – thus, early applications are highly
encouraged.
Closing date: 22 Jul 2016
In-complete applications will not be considered.