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Project Finance Manager Job in Nairobi, Kenya

Human Needs Project 

Job title: 
Finance Manager
 
Reports to: Kibera Town Centre General Manager
 
Application deadline: May 16

At Human Needs Project, our overriding objective is to provide basic services (clean water, sanitation and energy) and empowerment services (business skills training, microcredit, internet connectivity, and an eco-shop) to slums around the world through the creation of replicable, self-sustaining Town Centres. 

These services are designed to be synergistic, creating economic growth while providing sufficient income for Town Centres to maintain and manage themselves as a co-op structure.  This position is at our pilot centre, which opened in Kibera in July 2014.  

As a pilot, the Kibera Town Centre is a dynamic, changing organization which provides great opportunity for learning and growth while requiring innovation and flexibility with detailed attention to the creation of standards. 

Human Needs Project Core Values: Transparency, Accountability, Collaboration, Innovation, Community Ownership and Sustainability

Job purpose: To maximize return on investment while minimizing risk, while ensuring that an adequate control structure is in place over revenue and expenditure of funds. 

To engage in financial analysis in such areas as forecasting, budgeting, engaging in cost reduction analysis, and reviewing operational performance. 

To help KTC become financially self-sustaining.

Key Responsibilities
 
Financial Transactions and System Creation
  • Develop, implement, modify, and document recordkeeping and accounting systems, making use of current computer technology.
  • Prepare forms and manuals for accounting and bookkeeping personnel, and direct their work activities.
  • Provide guidance in filing of financial transactions in the office.
  • Authorize requisitions in regard to payments and sign checks in consultation with General Manager and Executive Director.
  • Supervise financial transactions and ensuring that proper account ledgers are updated in the accounting system (Quickbooks both Kenya and USA)
  • Manage and administer payroll
  • Supervise stock controls and re-ordering
  • Survey operations to ascertain accounting needs and to recommend, develop, and maintain solutions to business and financial problems
  • Establish and revise work methods, forms, formats, and standards to improve operating efficiency.
Financial Controls, Compliance and Security
  • Pre-audit, verify, and process employee expense claims, reviewing rules for employee compliance
  • Oversee filing of all statutory deductions to the Kenyan government.
  • Update the organization on laws that affect the organization in regard to finance as well as business.
  • Create efficient internal controls to minimize fraud. Draft financial policies.  Educate employees on being aware of fraud and how to comply with controls.
  • Reconcile financial discrepancies by collecting and analyzing account information.
  • Safeguard company assets through periodic assessments of their state, condition and availability and by supervising asset registers.
  • Secure financial information by completing database backups.
  • Protect operations by keeping financial information confidential.
  • Verify compliance of the organization pertaining to financial duties.
  • Manage costs to ensure profit is being achieved for each service. Implements cost control and cost cutting measures to avoid losses.
 Communication and Knowledge Transfer
  • Ensure that appropriate financial knowledge is transmitted throughout organization to help ensure better management of resources.  Ensure that financial explanations are provided in a way that is easy to understand for non-finance team members.
  • Obtain necessary financial and tax advice from relevant specialists to enable provision of accurate information.
  • Ensure that comprehensive advice is provided to address individual problems or issues.
Budgeting and reporting
  • Summarize current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports.
  • Prepares and files monthly dashboards and other reports for HNPK office and HNP USA. Prepare management accounts and any ad hoc reports to head office as well.
  • Work closely with both internal and external auditors to facilitate annual audits.
  • Create budgets, project costing, and projections and give timely advice. Develop reports that will guide in business evaluation.
  • Provide oversight on debtors and creditors management, to ensure it is followed up and paid in a timely fashion.
Stakeholder Relationships
  • Ensure good understanding of HNP policies, guidelines and SOPs and ensures that they are enforced at all times.
Qualifications
  • CPA 4 and above
  • Bachelors in Accounting or Finance
  • MBA will be an added advantage
  • Excellent communication and interpersonal skills
  • Working experience of 3 years in a busy organisation

Application Details
 Please send us a copy of your C.V and a 1 page cover letter to the email address info@humanneedsproject.org with subject line Accountant by Monday 16th May 2016

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