Logistics Coordinator
Team / Programme: Programme Operations
Team / Programme: Programme Operations
Location: Turkana
/ Wajir
Grade: 3
Child Safeguarding: Level 3 - The responsibilities of this post may require the post holder to have regular contact with children and young people. In the overseas context all posts are considered to be level 3.
As part of these responsibilities the
post holder will promote a culture of keeping children safe, and ensure that
potential harm to children (by our own staff and/or as a result of how we do
our work) is identified and addressed on an ongoing basis.
Introduction: Save the Children International is a 'dual mandate' organisation and as such equal priority will be given to both humanitarian and development work.
Introduction: Save the Children International is a 'dual mandate' organisation and as such equal priority will be given to both humanitarian and development work.
This is the only way we will be able
to ensure that some of the fundamental rights that we believe children have,
such as survival, safety and constant access to protection and education can be
guaranteed.
As part of a commitment to work with
children through humanitarian interventions Save the Children will support programmes
in both sudden onset and chronic emergency situations.
Role: Under the supervisor of the Area Manager, the Logistics Coordinator oversees all logistics functions, including procurement, transportation and fleet management, and warehousing and assets management, in the Area Office.
Scope of Role:
Role: Under the supervisor of the Area Manager, the Logistics Coordinator oversees all logistics functions, including procurement, transportation and fleet management, and warehousing and assets management, in the Area Office.
Scope of Role:
Reports to: Area
Program Manager , with a technical reporting line to the Logistics Manager,
based in Nairobi
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH. In 2012, as part of a global reorganization process, Save
the Children combined the programmes of SC UK, SC Canada and SC Finland to
create a single operation in Kenya.
In Feb 2014, we completed a second
transition, which saw us join forces with the British INGO, Merlin, and merge
their health and nutrition programmes with our own.
Save the Children now has an
operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana
and Wajir and we work through partners in many other parts of the
country.
We employ nearly 300 staff and will
have an operating annual budget in 2015 of approximately US$20-25 million.
Staff directly reporting to this post: Logistics Officer
Staff directly reporting to this post: Logistics Officer
Main Responsibilities
General Logistics Management
General Logistics Management
- As a member of the Lodwar SMT, demonstrate the
behaviours that are consistent with Save the Children’s Mission, Vision
and Values and ensure their broader application by staff across the lodwar
programme.
- As a member of the Lodwar SMT, ensure a
conducive and productive work environment.
- Coordination of programme logistics; implement
the country logistics Manual for the management of the supply chain,
including one or more of the following areas; procurement, transport and
distribution, warehousing and stock management, management of vehicle
fleets, communication systems, and assets.
- Assist in the development of project proposals
to ensure appropriate resourcing of logistics team and activities, and
advise on:
1.
The feasibility of project in line
with current and/or planned logistics capacity;
2.
Whether logistics and operational
costs have been adequately budgeted;
3.
Risk management strategies in terms
of supply chain planning i.e. lead times, donor compliance
4.
Whether recharge strategies for
logistics costs such as transports, facilities and equipment are appropriate
and consistent with SC and donor policies.
- Develop the Logistics component of the
programmes emergency preparedness plan;
- Obtain technical or manpower support from
Nairobi logistics when necessary;
- Review the monthly logistics reports and
advise the Area Manager where there are irregularities or areas of concern
that need follow up.
- Ensure weekly reporting systems are
implemented in all logistics functions and are in line with financial
control mechanisms for Procurement, stock, vehicles and assets.
- Comply with Save the Children policies and
practice with respect to child protection, code of conduct, health and
safety, equal opportunities and other relevant policies and procedures.
Procurement
- Manage programmes supply chain, to ensure on
time supply of goods to projects.
- Determine sources for supply of goods and
services to meet programme needs, overseeing local and coordinating with
capital logco on area office procurement.
- Develop procurement plans and schedules with
project managers and ensure they are adhered to.
- Transportation of project supplies is
reliable, cost effective and timely.
Fleets and Transportation Management
- Manage SC fleet strategically to ensure
appropriate access to transportation for programme staff;
- Work closely with security on the management
and tracking of staff movement;
- Ensure that vehicles are regularly maintained,
comply with national road traffic laws, and are safe for use.
- Plan for and budget the depreciation of
vehicle assets to ensure the sustainability of SC’s transportation
resources;
Warehousing and Assets Management
- Oversee management of programmes stocks,
ensure stocks are well kept, levels are maintenance in line with programme
consumption and movements are reconciled with project distributions.
- Ensure the assets tracker is accurate and up
to date;
- Plan for and budget the depreciation of SC
assets, such as computers, to ensure the sustainability of SC’s programme
resources;
Staff Management, Mentorship, and
Development
Manage performance of direct reports
in the work area through:
- Effective use of the Performance Management
System including the establishment of clear, measureable objectives,
ongoing feedback, periodic reviews and fair and unbiased evaluations;
- Coaching, mentoring and other developmental
opportunities;
- Recognition and rewards for outstanding
performance;
- Documentation of performance that is less than
satisfactory, with appropriate performance improvements/ work plans.
- Build the capacity of staff to monitor/ manage
grants and awards as well as understand and implement compliance
requirements from donors, Save the Children and/or the Government of
Kenya.
- Maintain clear communication with both the
functional (direct) line manager and the technical manager to foster a smooth
working relation under existing matrix structure.
Competencies
1. Leading
- Delivering Results: Takes personal
responsibility and holds others to account to deliver our ambitious goals
for children, continually improving own performance or that of the
team/organisation.
- Developing Self and Others: Invests time and
energy to actively develop self and others to help realise their full
potential, and to build the organisation’s capability for the future.
- Leading and Inspiring Others: Demonstrates
leadership in all our work, role models our values and articulates a
compelling vision to inspire others to achieve goals for our children.
2. Thinking
- Problem Solving and Decision Making: Takes
effective, considered and timely decisions by gathering and evaluating
relevant information from within or outside the organisation and making
appropriate judgements.
- Applying Technical Expertise: Applies the
required technical and professional expertise to the highest standards,
promotes and shares best practices within and outside the organisation.
- Innovating and Adapting: Develops and
implements innovative solutions to adapt and succeed in an ever –
changing, uncertain work and global environment.
3. Engaging
- Working Effectively with others: Works
collaboratively to achieve shared goals and thrives on diversity of people
and perspectives. Knows when to lead and when to follow and how to ensure
effective cross- boundary working.
- Communicating with Impact: Communicates
clearly and confidently with others to engage and Influence, Promotes
dialogue and ensures timely and appropriate messages, building confidence
and trust with others.
- Networking: Builds and uses sustainable
relationships and networks to support the work of Save the Children.
Qualifications and Experience
Essential
- First degree in Logistics Management, business
administration or related area
- Prior experience in logistics management in
the NGO sector, within complex/large scale country programmes and in
emergency response/humanitarian environments
- Proven experience in all technical areas of
logistics operations including procurement, transport/distribution,
warehousing and stock management, fleet management, asset management,
communications, and security
- Experience of working in remote field bases
with limited infrastructure
- Experiencing in managing and supervising
others in logistics
- Ability to synthesise and analyse information,
and make clear, informed decisions
- Ability to work with spreadsheets and
Databases critical
- Ability to build relationships quickly with a
wide range of people, both internally and externally
- Strong planning, management and coordination
skills, with the ability to organise a substantial workload comprised of
complex, diverse tasks and responsibilities
- Cultural awareness, with strong written and
spoken communication and interpersonal skills
- Fluent in English, both written and oral;
Somali language skills a major advantage.
Desirable
- Technical experience/knowledge in specific
types of humanitarian intervention e.g. Child protection, Education,
construction
Job Title: Senior Solutions Developer (Business Intelligence)
Team / Programme: SCI
Information Technology
Location: Nairobi
Grade: 2
Contract Length: 1 year with possibility of renewal
Child Safeguarding: Level 1 - the responsibilities of the post does not require the post holder to have regular contact with or access to children or young people.
Role Purpose: Working with members of the global IT team, the role holder will be responsible for developing and maintaining Business Intelligence (BI) solutions within the organisation.
Child Safeguarding: Level 1 - the responsibilities of the post does not require the post holder to have regular contact with or access to children or young people.
Role Purpose: Working with members of the global IT team, the role holder will be responsible for developing and maintaining Business Intelligence (BI) solutions within the organisation.
This role will partner with business
stakeholders in order to understand their analytic requirements, and implement
and maintain BI solutions to meet these needs, utilising best practices.
The role requires experience in
adapting existing solutions as well as creating new solutions.
Scope of Role:
Reports to: TBA – Dual reporting line: Local and the BI Architect based in London
Staff reporting to this post: No direct reports, but the role will mentor other staff focused on database related tasks.
Role Dimensions: Over 60 countries with a staff complement in excess of 17,000 of which at least 50% are considered users of IT systems.
Key Areas of Accountability:
Scope of Role:
Reports to: TBA – Dual reporting line: Local and the BI Architect based in London
Staff reporting to this post: No direct reports, but the role will mentor other staff focused on database related tasks.
Role Dimensions: Over 60 countries with a staff complement in excess of 17,000 of which at least 50% are considered users of IT systems.
Key Areas of Accountability:
- Provide the organisation with accurate and
timely(Business Intelligence) BI solutions based on requirements gathered
through business partnering activities
- Maintain existing BI solutions
- Proactively source new and innovative
solutions that provide clear business value and construct ‘proof of concepts’
to demonstrate the new solutions
- Proactively identify any technical project
risks/issues related to BI
- Estimate and deliver BI project tasks to
agreed prioritisation and timeframes
- Support the IT Service Delivery team with
production SQL Server databases:
1.
SQL High Availability (clustering,
replication and database mirroring)
2.
Performance and tuning
3.
Plan and schedule backups and develop
recovery procedures
4.
SQL housekeeping
5.
Data loading/migration
6.
Troubleshooting SQL issues
- Assist management in designing, agreeing,
implementing and managing changes to the database environment
- Maintain accurate technical documentation
Skills and Behaviours (SCI Values in
Practice)
Accountability:
- holds self-accountable for making decisions,
managing resources efficiently, achieving and role modelling Save the
Children values
- holds team members and partners accountable to
deliver on their responsibilities - giving them the freedom to deliver in
the best way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not
achieved.
Ambition:
- sets ambitious and challenging goals for
themselves and their team, takes responsibility for their own personal
development and encourages their team to do the same
- widely shares their personal vision for Save
the Children, engages and motivates others
- future orientated, thinks strategically and on
a global scale.
Collaboration:
- builds and maintains effective relationships,
with their team, colleagues, members and external partners and supporters
- values diversity, sees it as a source of
competitive strength
- approachable, good listener, easy to talk to.
Creativity:
- develops and encourages new and innovative
solutions
- willing to take disciplined risks.
Integrity:
- honest, encourages openness and transparency;
demonstrates highest levels of integrity
Qualifications
- Computing degree - BSc, BA or equivalent
experience
Experience and Skills
Essential
- Experience in a variety of BI roles, including
‘senior level’ responsibilities
- Experience delivering SSAS solutions in both
Multidimensional and Tabular modes including the ability to script MDX and
DAX
- Extensive knowledge of SSIS and SSRS
- In-depth knowledge of MS SQL Server 2014,
2012, and/or 2008(R2)
- Experience of working with SQL Server
databases, including creating & modifying T-SQL scripts, stored
procedures, functions, triggers, writing ad-hoc queries and dynamic SQL
- Extensive knowledge of dimensional modelling
and database modelling theories
- Experience of working closely with non-technical
staff, demonstrating an ability to translate and negotiate non-technical
requirements into a detailed technical specification
- Good interpersonal, verbal, and written
communication skills with a proven ability to explain complex technical
ideas and problems clearly to non-experts
- Self-motivated, enthusiastic, and strong
problem solving skills
- Cultural awareness and experience of
delivering solutions internationally
Desirable:
- Microsoft certified (MCSE in Business
Intelligence)
- Experience of working with PowerView and
PowerPivot
- Experience working with finance systems
- Experience working with the full MS BI suite
(e.g. Power BI, PerformancePoint, DataZen, etc.)
- Non-profit sector knowledge/experience
- Experience of working within an agile project
delivery environment and with offshore project team members
- Experience working with JIRA
Equal Opportunities: The post holder is required to carry out the duties
in accordance with the SCI Equal Opportunities and Diversity policies and
procedures.
Health and Safety: The post holder is required to carry out the duties
in accordance with SCI Health and Safety policies and procedures.
Additional job responsibilities: The job duties and responsibilities as set out
above are not exhaustive and the post holder may be required to carry out
additional duties within reasonableness of their level of skills and
experience. Some degree of international travel maybe required.
Job Title: SQL Server DBA
Position Code: SQL DBA NRB
Team / Programme: IT
Team / Programme: IT
Location: Nairobi
Grade: 2
Contract Length: 1 year contract with possibility of renewal
Child Safeguarding: Level 2 - either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).
Child Safeguarding: Level 2 - either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).
Role Purpose: The SQL Server DBA is responsible for the database
performance, backups and data security of all SCI data held within SQL Server
instances.
SCI has multiple SQL Server instances which hold business critical and sensitive data.
SCI has multiple SQL Server instances which hold business critical and sensitive data.
The main systems running on the SQL
Server stack are
- Unit4 Business World (Agresso) – Finance and
ERP
- OneNet – Intranet
- AMS – Awards management
- HRIS – Human Resource Information System
- TiM – Total Inventory Managment
With other new systems scheduled for
development in the 2016 – 2018 period. The role holder will be responsible for
the overall operational quality of all of these environments and will also act
as an SME advisor to the wider development and infrastructure teams on all
matters SQL Server related.
SCI also have a large BI development in progress also built on the SQL Server stack. This environment is run by a separate set of BI architects, but the role holder can be expected to deputise for them on occasions particularly in reference to operational issues.
Scope of Role:
Reports to: Global Server and Storage Support Manager
Role Dimensions: SCI has an office in London, 7 regional overseas offices, and a network of approximately 50 international country offices. Approximately 15,000 IT users are based across Africa, Middle East/Eurasia, Asia and Latin/Central America. All of these staff use one or more of the systems based on SQL Server and they are all 24x7 systems requiring high levels of service.
Key Areas of Accountability:
The role holder is responsible for
SCI also have a large BI development in progress also built on the SQL Server stack. This environment is run by a separate set of BI architects, but the role holder can be expected to deputise for them on occasions particularly in reference to operational issues.
Scope of Role:
Reports to: Global Server and Storage Support Manager
Role Dimensions: SCI has an office in London, 7 regional overseas offices, and a network of approximately 50 international country offices. Approximately 15,000 IT users are based across Africa, Middle East/Eurasia, Asia and Latin/Central America. All of these staff use one or more of the systems based on SQL Server and they are all 24x7 systems requiring high levels of service.
Key Areas of Accountability:
The role holder is responsible for
- Taking regular data backups of all SQL Server
instances and validating these to ensure DR and BCP procedures can be
instated if required.
- Proactive and Reactive performance reviews of
all SQL Server instances, recording regular baselines and statistics which
can be shared with system owners
- Proactive health checks of all SQL Server
instances
- Tuning and optimising Server SQL
configurations settings to ensure stable performance
- Advising development team on best practice
database design and optimisation
- Configuring and running regular database
maintenance tasks to ensure indexes and statistics are kept up to date
- Providing ad-hoc reporting when requested by
other technical teams
- Installation and configuration of new SQL
Server instances as required
- Track and review SQL Server licence
requirements across the estate
- Act as a point of contact as required for
emergency out of hours events
- Ensure the effective and efficient use of all
resources, in order to keep costs low and also ensuring safety in the
workplace
- Compliance with the requirements of Save the
Children’s Child Protection Policy to ensure maximum protection for
children.
Behaviours (Values in Practice)
Accountability:
- holds self accountable for making decisions,
managing resources efficiently, achieving and role modelling Save the
Children values
- holds the team and partners accountable to
deliver on their responsibilities - giving them the freedom to deliver in
the best way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not achieved.
Ambition:
- sets ambitious and challenging goals for
themselves and their team, takes responsibility for their own personal
development and encourages their team to do the same
- widely shares their personal vision for Save
the Children, engages and motivates others
- future orientated, thinks strategically and on
a global scale.
Collaboration:
- builds and maintains effective relationships,
with their team, colleagues, Members and external partners and supporters
- values diversity, sees it as a source of competitive
strength
- Approachable, good listener, easy to talk to.
Creativity:
- develops and encourages new and innovative
solutions
- willing to take disciplined risks.
Integrity:
- honest, encourages openness and transparency;
demonstrates highest levels of integrity
Qualifications
Desirable:
- Microsoft SQL Server DBA certification(s)
Experience and Skills
Essential:
- Significant experience of tuning and
optimising high throughput workloads in enterprise grade SQL Server
systems running on SQL 2008 or later
- Excellent knowledge of SQL Server internals
related to performance optimisation
- Excellent knowledge of backup and restore
capabilities of SQL Server
- Strong knowledge of windows operating system
and its relation to SQL Server
- Strong knowledge of storage devices and their
relation to SQL Server
- Knowledge of network protocols and their
relation to SQL Server
- Knowledge of SQL Server security model
- Experience of communicating technical issues
to a multi-cultural, multi-functional audience.
- Knowledge of how SQL Server BI stack interacts
with database engine instances using ETL
- Ability to evaluate, recommend and implement
timely, essential improvements to existing application services
- Exceptional planning and organisational skills
with ability to clearly communicate technical issues to a wide audience.
- Excellent written and spoken English.
- Effective communication skills, both written
and verbal
Desirable:
- Knowledge of SQL Server BI and ETL processes -
SSAS, SSRS, SSIS
- Experience of working with globally
distributed teams
- Experience of working within an NGO or not for
profit organisation
Additional job responsibilities: The duties and responsibilities as set out above
are not exhaustive and the role holder may be required to carry out additional
duties within reasonableness of their level of skills and experience.
Equal Opportunities: The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Health and Safety: The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
How to Apply
To apply for this position visit the SCI Kenya Website:https://kenya.savethechildren.net/jobs.
The system allows CVs & Cover
letter as One(1) document.
The Deadline is on 10th February 2016
COB.
Applications will be reviewed on a
rolling basis and Only shortlisted candidates will be contacted.
