Vacancy: Project Accountant
Maryland Global Initiatives
Corporation (MGIC) is an affiliate of University of Maryland, Baltimore
(UMB).
UMB has a Global Health Program which
is delivered through the Maryland Global Initiatives Corporation (MGIC) and
housed by various institutes among them the Institute of Human Virology
(IHV).
The Institute has led efforts to
build National Health Systems in each country via strategic international, national,
and local collaborations through the design and implementation of unique
education, training, and treatment programs addressing each country’s complex
HIV/AIDS epidemics.
In Kenya, UMB through the Institute
of Human Virology started operations in 2004 under the AIDS Relief Project
consortium funded by Presidential Emergency Plan for AIDS Relief (PEPFAR)
through HRSA/CDC.
This was the beginning of UMB’s work
in Kenya which has seen implementation of 11 grants to-date.
MGIC seeks candidates for multiple positions for an anticipated $22,000, 000 health service delivery program that will support implementation and expansion of comprehensive HIV prevention, Care & Treatment programs; establish systems for quality assurance and improvement; and support strengthening of county and sub county systems for sustainable HIV service delivery.
“These positions are subject to
project award and funding”
Project Accountant
The Project Accountant will perform
full range of typical financial duties, including disbursements, banking,
financial information data entry, inventory control and financial records
management.
The Accountant will ensure that all
project expenditures are properly recorded and that the outlined financial
policies and procedures are implemented and followed.
This position reports to the Head of
Finance and Administration and works directly with the Logistics &
Administration Officer who has procurement functions.
Duties & Responsibilities
- Record all financial transactions and ensure
monthly transactions are entered in the General Ledger accurately and on
timely basis
- Conduct bank transactions including
withdrawals, deposits, and preparation of all bank payments, checks and
prepare bank reconciliations
- Manage verification & liquidation of all
project advances and review travel expense reports.
- Calculate and distribute travel advances.
- Audit travel vouchers and reconcile travel
advances.
- Ensure accounting records supported by valid
supporting documentation (also ensure safe custody of all financial
documents)
- Verify and validate office financial back up
documentation regularly ensuring proper documentation, compliance and
implementation of all policies and procedures when making payments
- Maintain accounting documentation in an
orderly manner.
- Ensure that all statutory payments are
submitted on a timely basis (PAYE, NSSF, NHIF, Withholding Tax)
- Work closely with the Administration and
Logistics Officer on the VAT exemption applications and ensure follow-up
of the same including proper record documentation
- Conduct periodic field monitoring visits to
supervise cash management and procurement and any other related activities
- Plan and conduct inventory counts and manage
the asset register by updating the inventory records
- Work closely with the technical team and
assist in drawing up activity budgets for planned activities
- Assist the technical team during the activity
planning stage to ensure adherence to the organization’s policies and
procedures
- Assist in making payments to workshop
participants
- Preparation of Cash Forecasts.
- Scanning all financial documents and
submitting hard copy files to Head Office for evaluation and back-up
- Maintain an accurate filing of payment
vouchers and other financial documents.
- Ensure adherence to internal controls and make
recommendations on areas of potential improvement
- Ensure the security of all project funds.
- Identify and communicate variances and funding
gaps, and recommend solutions to the Head of Finance and Administration.
- Receive and verify suppliers’ and consultants’
invoices along with justification documents and ensure that project
vendors are paid on time.
- Prepare requests for funds transfers in a
timely manner per UMB procedures and requirements.
Qualifications
- A Bachelor’s degree in Accounting/Business Administration
or equivalent professional qualifications with at least 3 years’ of
relevant professional experience.
- Be a CPA (K) holder or equivalent. Membership
to a relevant professional body is required.
- Experience in general accounting and auditing
in a similar position with donor-funded development projects is required.
- Good knowledge of and experience with USG
rules and regulations.
- Strong computer skills in QuickBooks
accounting software, Microsoft office application including Word, Excel,
Power Point and Outlook.
- Good interpersonal and organizational skills
with ability to efficiently take up multiple tasks under pressure and
tight deadlines.
- Demonstrate ability in analyzing financial
documentation and reporting.
- Good communication skills, written and verbal,
in English and Kiswahili languages.
- Ability to assist and mentor staff on finance
matters to ensure adherence to the organizations’ policies and procedures.
- Willingness to travel to represent and
undertake project activities.
- Good knowledge of IT is an added advantage.
How to Apply
If you meet the above mentioned
qualifications, you are requested to send your cover letter and CV to
hr@mgickenya.org by January 13, 2016.
Candidates are requested to indicate
the title of the position being applied on the subject line of the email.
Only shortlisted candidate will be
contacted.
Maryland Global Initiatives Corporation is an equal opportunity employer.