Vacancy: Office Assistant
Maryland Global Initiatives
Corporation (MGIC) is an affiliate of University of Maryland, Baltimore
(UMB).
UMB has a Global Health Program which
is delivered through the Maryland Global Initiatives Corporation (MGIC) and
housed by various institutes among them the Institute of Human Virology
(IHV).
The Institute has led efforts to build
National Health Systems in each country via strategic international, national,
and local collaborations through the design and implementation of unique
education, training, and treatment programs addressing each country’s complex
HIV/AIDS epidemics.
In Kenya, UMB through the Institute
of Human Virology started operations in 2004 under the AIDS Relief Project
consortium funded by Presidential Emergency Plan for AIDS Relief (PEPFAR)
through HRSA/CDC.
This was the beginning of UMB’s work
in Kenya which has seen implementation of 11 grants to-date.
MGIC seeks candidates for multiple positions for an anticipated $22,000, 000 health service delivery program that will support implementation and expansion of comprehensive HIV prevention, Care & Treatment programs; establish systems for quality assurance and improvement; and support strengthening of county and sub county systems for sustainable HIV service delivery.
“These positions are subject to
project award and funding”
Office Assistant
The Office Assistance will report to
the Administration and Logistics Officer and is responsible for office support,
general administrative and clerical functions including efficient and
professional managing of visitors, customers, telephone calls and messages as well
as variety of clerical duties and information management.
Duties & Responsibilities
- Effective and efficient management of incoming
and outgoing telephone calls/messages.
- Receiving and recording parcels to facilitate
communication.
- Receiving and directing visitors to the
respective officers/offices to maintain order.
- Effective management of telephone calls to
facilitate cost control.
- Ensuring that the front office area is clean
and tidy.
- Ensuring that the telephone numbers and
extensions are all working and report any faulty lines to the relevant
department.
- Ensuring timely opening and closing of the
main office doors and safe custody of the keys.
- Maintain electronic and hard copy filing
system.
- Open, sort and distribute incoming
correspondence.
Qualifications
- Diploma in any of the following disciplines;
Human Resource Management, Secretarial Studies, Public Relations or
equivalent qualifications from a recognized institution.
- Proven work experience of at least one (1)
year in a related field.
- Kenya Certificate of Secondary Education
(KCSE) grade ‘C’ plain and above.
- Certificate in computer application skills
from a recognized institution.
- Good organizational and communication skills.
- Accuracy / attention to detail.
- Critical Thinking & Problem Solving.
How to Apply
If you meet the above mentioned
qualifications, you are requested to send your cover letter and CV to
hr@mgickenya.org by January 13, 2016.
Candidates are requested to indicate
the title of the position being applied on the subject line of the email.
Only shortlisted candidate will be
contacted.
Maryland Global Initiatives Corporation is an equal opportunity employer.