Vacancy: Head of Finance and Administration
Maryland Global Initiatives
Corporation (MGIC) is an affiliate of University of Maryland, Baltimore
(UMB).
UMB has a Global Health Program which
is delivered through the Maryland Global Initiatives Corporation (MGIC) and
housed by various institutes among them the Institute of Human Virology
(IHV).
The Institute has led efforts to
build National Health Systems in each country via strategic international,
national, and local collaborations through the design and implementation of
unique education, training, and treatment programs addressing each country’s
complex HIV/AIDS epidemics.
In Kenya, UMB through the Institute
of Human Virology started operations in 2004 under the AIDS Relief Project
consortium funded by Presidential Emergency Plan for AIDS Relief (PEPFAR)
through HRSA/CDC.
This was the beginning of UMB’s work
in Kenya which has seen implementation of 11 grants to-date.
MGIC seeks candidates for multiple positions for an anticipated $22,000, 000 health service delivery program that will support implementation and expansion of comprehensive HIV prevention, Care & Treatment programs; establish systems for quality assurance and improvement; and support strengthening of county and sub county systems for sustainable HIV service delivery.
“These positions are subject to
project award and funding”
Head of Finance and Administration
The overall purpose of this position is to plan and coordinate all finance and compliance activities under an anticipated CDC funded Comprehensive HIV Prevention, Care and Treatment Project in Nairobi and Machakos Counties.
The Director of Finance will oversee
all financial management, accounting and administrative functions for the
project.
The Head of Finance and
Administration will work with the Program Director to ensure efficient
functioning of administrative and financial processes.
S/he will be responsible for
directing activities of the project support staff and ensuring sufficient
assistance is given to the staff in the project offices.
S/he will be directly involved in the
budget planning and tracking.
Reporting to the Program Director,
the Head of Finance and Administration will have primary day-to-day
responsibility to ensure programmatic compliance with MGIC Kenya standard
operating procedures as well as compliance requirements with donor rules and
regulations.
The existence and adherence to
fundamental principles of financial management, financial accountability,
internal controls, record keeping, compliances, financial integrity, planning,
budgeting, cash-flow management and financial reporting.
Supervisory Responsibility: Direct supervision of Project Accountant, Grants
Officer, and Logistics & Administration Officer. Facilitate smooth
cooperation between the project finance team and other departments including
the HO project management team.
Duties and Responsibilities
- Assist the Project Director with overall
project financial planning, annual financial planning, and finance
management, reporting and agreement compliance.
- Oversee the financial management and
accountability requirements of the project.
- Ensure that effective internal controls are in
place to safeguard financial assets of the project, and ensure records
systems are maintained in accordance with generally accepted accounting
standards.
- Ensure that all financial management is
handled according to USG rules and regulations and that records are kept and
financial reports submitted in a timely manner.
- Manage the sub award contract management
ensuring donor compliance.
- Compile, review, and prepare financial reports
required by CDC and UMB headquarters, Baltimore.
- Preparation of timely management and financial
reports, expenditure, reviewing and forecasts
- Assessing compliance and facilitate
dissemination to staff of all Financial and Accounting policies, rules,
laws, regulations and standards.
- Responsible for efficient and effective
organization, co-ordination, control and supervision of all financial
functions in the office.
- Review of the financial systems of the sub
grantees and provide ongoing capacity building, training and mentoring
support to partners making sure established standards are being followed.
- Ensure that annual program audit is conducted
according to procedures, the timely closure of audit recommendations,
documentation and preparation of a plan of action and audit corrective
measures are followed.
- Provide overall supervision of the processes
of recording, classifying and summarizing financial transactions and
interpreting the results, ensuring that all transactions of the project
are recorded, and that there is easily accessible supporting original
documentation for all the transactions and provide necessary approvals for
transactions and processes within set policies.
- Analyze costs and expenses and guide the
Program Manager, as well as analyze financial statements to pinpoint
trends and potential problem areas.
- Review and process procurements, vendor
invoices, consultant agreements for payment
- Process and oversee advances issued in the
Field Office for field activities and staff travel, ensuring proper
process for disbursement of funds, correct documentation and settlement of
advances in a timely manner that is in accordance with UMB procedures.
- Oversee the management and inventory recording
of all project assets including procurement review and valuation.
- Provide financial advisory on overall
strategic program decisions.
- Other financial and administrative tasks as
required and assigned by the Program Director
Qualifications
- A Bachelor’s Degree in Accounting, Finance or
related field relevant to the position requirements.
- Be a CPA (K) holder or equivalent. Membership
to a relevant professional body is required.
- An MBA in relevant field will be an added
advantage
- At least eight (8) years of professional
experience managing financial and administrative aspects of large
international development projects, preferably USG funded projects
- Demonstrated skills in financial oversight of
USG funded projects
- Understanding of the rules and regulations
related to USG project funding and reporting requirements
- Be proficient in computer applications with
strong emphasis on data and financial management software and Microsoft
applications.
- Proven experience in the financial aspect of
Grants Development and Management will be considered an asset
- Significant experience managing and
supervising financial and administrative personnel
- Commitment to excellence in financial systems
and management, and commitment to identifying and combatting fraud and
corruption, and ability to train staff in the same
- Strong analytical and computer skills, with
emphasis on budget and financial analysis
- Fluency in the English Language, excellent
communications and interpersonal skills
- Solid knowledge of accounting principles,
financial systems, budget/cash-flow monitoring and internal accounting
controls.
- A strong team player, with good communication
and diplomatic skills.
- Excellent analytical and information
management skills.
- Good organizational skills and ability to work
under pressure to meet competing project demands.
- Attention to detail, ability to follow
procedures and meet deadlines and work independently and cooperatively
with team members.
- Proven excellence maintaining professional
internal and external relationships.
- A focus on building staff capacity.
- Proven ability to manage competing priorities
- Able to solve complex problems and to exercise
independent judgment
- Strong problem solving skills, and the ability
to provide sound advice based on accurate and timely analyses.
- High level of integrity and dependability,
with a strong sense of timeliness and results orientation.
How to Apply
If you meet the above mentioned
qualifications, you are requested to send your cover letter and CV to
hr@mgickenya.org by January 13, 2016.
Candidates are requested to indicate
the title of the position being applied on the subject line of the email.
Only shortlisted candidate will be
contacted.
Maryland Global Initiatives Corporation is an equal opportunity employer.