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AU-IBAR Administrative / Procurement Assistant Job in Kenya

The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a New Partnership Worldwide. Its Headquarters is located in Addis Ababa, capital city of Ethiopia.

One of the technical offices of the AU is Interafrican Bureau for Animal Resources (IBAR) Nairobi, Kenya. AU-IBAR is a specialized technical office reporting to the Department of Rural Economy and Agriculture of the AU Commission. It was established in 1951 to study the epidemiological situation and fight rinderpest in Africa.

The institution is currently mandated to support and coordinate the improvement of livestock as a resource for human wellbeing in the Member States of the African Union and to contribute to economic development, particularly in rural areas.

More information on IBAR could be obtained from the following web site:

AU-IBAR invites applicants who are citizens of Member States for a position in the AU-IBAR Nairobi, Kenya which is mainly in charge of being the vehicle for the AU to develop an appropriate and independent expertise in the area of animal health and production for the alleviation of poverty of those involved in livestock farming and food security in Member States.

Post title: Administrative/Procurement Assistant

Post level: GSA 5

Duty Station: AU-IBAR, Nairobi, Kenya

Supervisor: Senior Human Resources and Administration Officer

Major duties and responsibilities:

Reporting to the Senior Human Resources and Administration Officer, the Administrative / Procurement Assistant will be responsible for the following:

  • Sourcing quotations for local purchases
  • Preparation of quotation analysis/evaluation of proposals for local purchases;
  • Performing random checks on suppliers and service providers to ascertain physical local and credibility of service;
  • Keeping records of all original contracts and MOUs;
  • Initiating payment process for all goods and services;
  • Quality assurance of all purchases on receipt;
  • Ensuring replenishment of stock before expiry;
  • Performing random checks of office stationery and consumables stocks levels;
  • Development and update of the rosters of suppliers, implementation of supplier selection and evaluation;
  • Perform any other duties that may be assigned by the supervisor.
Educational qualifications:
  • Candidates must hold first degree in Management, Business Administration, and/or other related discipline.
  • Additional procurement related certificates will be an advantage.
Work experience:

At least five (03) years of experience in the field of administration and procurement. Proven working experience with the SAP system is a must.

Other skills required:
  • Excellent drafting and reporting skills; and
  • Good command of Computer literary.
Language requirement:
  • Proficiency in one of the African Union working languages.
  • Knowledge of one or several other working languages would be an added advantage.
Age requirement:
  • Candidates must preferably be between 25 and 35 years old.
Tenure of Appointment:
  • The initial appointment will be for 11 months including a 3 months probation period.
  • Contract extension will be subject to performance and availability of funding.
Gender Mainstreaming:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.


To apply, please submit the following:
  • A letter stating reasons for seeking employment with the AU Commission;
  • A detailed and updated CV, indicating your nationality, age and gender;
  • Names and contact details (including e-mail address) of three references;
  • Certified copies of degrees and diplomas.

The lump-sum salary attached to this position will be USD 1,694.81.00 per month all inclusive.

Applications must be received not later than 13 March 2011, and should be addressed to:

Director of AU-IBAR
P.O.Box 30786
Nairobi, Kenya
Fax: +254-20-367-4143


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