Vacant Position: Human Resource & Administrative Assistant
Work
Level: Supervisory
Location: Nairobi
Reports
to: Manager HR Operations
Our
client is seeking to recruit a Human Resource & Administrative Assistant to
join their team.
Key
Responsibilities:
· Manage
HR administrative tasks such as contracts, letters, and personnel files.
· Coordinate
HR projects (meetings, training, surveys, etc.) and take minutes.
· Updating
HR databases (e.g., new hires, separations, vacations, sabbaticals, and
leaves).
· Prepare
relevant paperwork for HR policies and procedures and ensure compliance.
· Manage and spearhead performance management systems and processes while ensuring subsequent action is undertaken.
· Coordinate,
plan, and organize the day-to-day activities regarding HR management and report
to the General Manager all the happenings of the day.
· Create
regular reports and presentations on HR metrics (e.g., turnover rates)
· Assist
in the drafting and updating of employee job descriptions.
· Support
the development and implementation of HR initiatives and systems that improve
employee satisfaction, morale, and commitment.
· Review
employment statuses, working conditions, and employee liabilities to ensure
legal and labor compliance.
· Support
with departmental training requirements including inductions, training needs
analysis, and training materials.
· Keep
internal HR reference documentation up to date.
· Assist
in maintaining and managing a continuous improvement of the organizational
culture.
· Collaborate
with other teams (on-site/remote) on cross-functional projects while
maintaining critical and exceptional communication channels.
· Deal
with employee requests regarding human resources issues, rules, and regulations
· Handle
complaints and grievances from employees e.g., facilitation disciplinary
hearings, etc.
· Establishing
and maintaining effective communication frameworks on issues affecting staff.
· Reviewing
procedures for employee health, safety, welfare, and wellness.
· Providing
clerical and administrative support to General Manager
· Execute
ad hoc tasks and any other job-related instructions as requested from time to
time.
Key
Requirements:
· Degree
in Human Resources or related field with a minimum work experience of 5-7
years.
· Knowledge
of Kenyan labor laws
· Hands-on
experience with an HRIS or HRMS
· Ability
to work under pressure.
· Willingness
to learn and understand the organization’s processes
· Ability
to work with discretion and maintain high levels of confidentiality
· Excellent
planning and organization skills
· Ability
to work with teams to drive productivity and motivation.
· Ability
to work on their own or in teams across different shifts
· Excellent
people management and presentation skills.
· Flexibility
to respond to a range of different work situations
· Excellent
organizational skills
· Positive
attitude
· Strong
communications skills including knowledge of zoom etc.
· Excellent
skills in Word, Excel, and PowerPoint
How to
Apply:
A.
Submit your application through our ATS (Applicant Tracking System) at
ats.flexi-personnel.com under the Human Resource and Administrative Assistant
job posting
OR
B.
Send your application to careers@flexi-personnel.com by 31st December 2022
indicating Human Resource and Administrative Assistant – as the Email Subject
and your expected minimum wage in the subject line.
NB:
Flexi Personnel does not charge candidates for job placement
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