Administrative Assistant Job in Kenya (HR)

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Administrative Assistant Job in Kenya (HR)

Vacant Position: Human Resource & Administrative Assistant

Work Level: Supervisory

Location: Nairobi

Reports to: Manager HR Operations

Our client is seeking to recruit a Human Resource & Administrative Assistant to join their team.

Key Responsibilities:

·  Manage HR administrative tasks such as contracts, letters, and personnel files.

·  Coordinate HR projects (meetings, training, surveys, etc.) and take minutes.

·  Updating HR databases (e.g., new hires, separations, vacations, sabbaticals, and leaves).

·  Prepare relevant paperwork for HR policies and procedures and ensure compliance.

·  Manage and spearhead performance management systems and processes while ensuring subsequent action is undertaken.


·  Coordinate, plan, and organize the day-to-day activities regarding HR management and report to the General Manager all the happenings of the day.

·  Create regular reports and presentations on HR metrics (e.g., turnover rates)

·  Assist in the drafting and updating of employee job descriptions.

·  Support the development and implementation of HR initiatives and systems that improve employee satisfaction, morale, and commitment.

·  Review employment statuses, working conditions, and employee liabilities to ensure legal and labor compliance.

·  Support with departmental training requirements including inductions, training needs analysis, and training materials.

·  Keep internal HR reference documentation up to date.

·  Assist in maintaining and managing a continuous improvement of the organizational culture.

·  Collaborate with other teams (on-site/remote) on cross-functional projects while maintaining critical and exceptional communication channels.

·  Deal with employee requests regarding human resources issues, rules, and regulations

·  Handle complaints and grievances from employees e.g., facilitation disciplinary hearings, etc.

·  Establishing and maintaining effective communication frameworks on issues affecting staff.

·  Reviewing procedures for employee health, safety, welfare, and wellness.

·  Providing clerical and administrative support to General Manager

·  Execute ad hoc tasks and any other job-related instructions as requested from time to time.

Key Requirements:

·  Degree in Human Resources or related field with a minimum work experience of 5-7 years.

·  Knowledge of Kenyan labor laws

·  Hands-on experience with an HRIS or HRMS

·  Ability to work under pressure.

·  Willingness to learn and understand the organization’s processes

·  Ability to work with discretion and maintain high levels of confidentiality

·  Excellent planning and organization skills

·  Ability to work with teams to drive productivity and motivation.

·  Ability to work on their own or in teams across different shifts

·  Excellent people management and presentation skills.

·  Flexibility to respond to a range of different work situations

·  Excellent organizational skills

·  Positive attitude

·  Strong communications skills including knowledge of zoom etc.

·  Excellent skills in Word, Excel, and PowerPoint

How to Apply:

A. Submit your application through our ATS (Applicant Tracking System) at ats.flexi-personnel.com under the Human Resource and Administrative Assistant job posting

OR

B. Send your application to careers@flexi-personnel.com by 31st December 2022 indicating Human Resource and Administrative Assistant – as the Email Subject and your expected minimum wage in the subject line.

NB: Flexi Personnel does not charge candidates for job placement

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