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UN Jobs in Nairobi, Kenya

HR Associate


Job Type: Full Time
Qualification: BA/BSc/HND
Location: Nairobi
Job Field: Human Resources / HR
Background
Under the direct supervision of the Regional Human Resources Business Partner, the Human Resources (HR) Associate serves as a member of the operations team, and is responsible for administratively and logistically supporting the recruitment and placement, administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel.

In performing his/her tasks, the HR Associate ensures compliance with UN Women policies and regulations; accountability to organizational values and principles; and an enabling workplace environment in which staff potential is maximized. The HR Associate supports the Human Resources Business Partner and works in close collaboration with the operations, programme and project teams in the MCO/CO and operations staff in other UN Agencies, UN Women Regional Office and HQ staff to successfully deliver operations services.
Responsibilities
Administer and implement HR stategies and policies in the ESA Regional Office in full compliance with UN Women rules, regulations, and HR policies an guidelines
·         Provide general, standard information to the management and staff on HR strategies, rules and regulations;
·         Identify ways in which the administrative needs can be met within existing policies;
·         Interpret processes and procedures, anticipate and manage operaitonal requirements;
·         Prepare written response to queries concerning HR related matters.
Provide HR administrative and logistical servies to the ESA Regional Office and region in full compliance with UN Women rules, regulations, and HR policies an guidelines
·         Process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
·         Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas;
·         Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
·         Facilitate responses to audit findings and recommendations;
·         Assume overall responsibility for leave management; record management;
·         Process payment, and administer entitlements for international staff as delegated; validate and coordinate local payroll and related issues;
·         Facilitate staff separation process;
·         Create/update entries of vendors/PO and Receipts in the ATLAS system.
Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines
·         Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification;
·         Screen candidates and facilitate and participate in interview panels as necessary;
·         Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB);
·         Prepare position establishment, liaise with headquarters and assure that action is completed;
·         Provide regular recruitment status reports;
·         Provide advice to local recruitment in programmes/projects when necessary.
Provide administrative support to staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines

·         Monitor compliance with the performance appraisal review in the ESA Regional Office and region and staff learning and development;
·         Facilitate the preparation of Office learning plan and individual learning plans in consultation with the HR Business Partner.
Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines
·         Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
·         Generate a variety of standard and non-standard statistical and other reports from various databases;
·         Update position data in Atlas, association of positions to chart fields (CoAs), update of CoA information and setting up vendors.

·         Facilitate knowledge building and knowledge sharing globally

o    Organize training courses, workshops, information sessions, orientations and consultations for staff;
o    Provide a synthesis of lessons learnt and best practices in HR administration;
o    Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.
Competencies
Core Values
o    Respect for Diversity;
o    Integrity;
o    Professionalism.
Core Competencies
o    Awareness and Sensitivity Regarding Gender Issues;
o    Accountability;
o    Creative Problem Solving;
o    Effective Communication;
o    Leading by Example;
o    Inclusive Collaboration;
o    Stakeholder Engagement.
Functional Competencies
o    Timely and accurate HR administration
o    Timely and accurate organization of recruitments
o    Timely and accurate information provision to staff on HR administrative and benefit and entitlement issues
o    Timely administrative service delivery to the ESA Regional Office and region and offices in the region
o    Up-to-date and secure databases, files and records
Requirements
Education:
·         Bachelor’s degree in Business or Public Administration.
·         Specialized training in Human Resource Management would be preferable.
Experience
·         At least 6 years of relevant experience in office administration and/or human resource management;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web based management system
Languages
·         Fluency in English is required;
·         Knowledge of French is an asset.
How to Apply

International Communications Consultant

The UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
International Communications Consultant
·         Job Type: Full Time
·         Qualification: BA/BSc/HND
·         Location: Nairobi
·         Job Field: Consultancy  NGO/Non-Profit
Background
Under the supervision of the Deputy Regional Director, in close collaboration with UN Women’s field-based presences and relevant HQ units, the Communications Consultant will be responsible for developing strategic communications and media initiatives; managing media/press coverage; oversees the production of a range of communications materials for UN Women, including for the UN Women Regional Office website, and for online and offline audiences. The consultant will be responsible for timely, accurate and high-quality informational materials, such as press releases & media advisories, news briefs, fact sheets, stories from the field etc. for media outreach, the UN Women website, and inclusion in informational kits for further public outreach.
The Communications Consultant will collaborate closely with the Headquarters, Regional, Multi-Country Office and Country Offices’ (RO/MCO/CO) colleagues to ensure communications strategies, media relations and organizational outreach efforts are aligned with corporate communications policies and initiatives. S/he also collaborates with RO/MCO and CO colleagues to support outreach campaigns and related initiatives.
Responsibilities
Support to UN Women special events and campaigns and programing:
·         Ensure UN Women inputs to special events are initiated, conceptualized and implemented with a view to reaching wider audiences;
·         Manage implementation of specific flagship events and campaigns scheduled during the period of contract;
·         Ensure communication is fully intergraded in UN Women development programs;

·         Provide feedback to HQ communications team provided with a view to coordinate communications initiatives;
·         Regular liaison with Communications Officers/focal points from other UN entities at the regional / country level to provide UN Women inputs to joint UN initiatives.?
Manage UN Women Media/press Relations
·         Ensure media strategies are implemented in line with corporate guidelines to enhance the positioning of UN Women with the media, with a special focus on regional priority areas of concern.
·         Organize visibility/ communication initiatives with external partners;
·         Prepare briefing sessions and talking points as required;
·         Timely response to media inquiries, public and interested stakeholders; issuance of statement and corporate positions to media and other external audiences.
·         Manage press relationships and work with existing communication partnerships;
·         Identify and apply innovative opportunities, new communications tools and platforms which can serve to highlight the work of UN Women.
Coordinate and maintain regional online outreach and produce information materials for public outreach as part of ESAR KM facility:
·         Coordinate the production of communication materials, including briefing materials, press releases, and articles to ensure all they meet the corporate policies, norms and standards for publishing;
·         Manage the dissemination of communication materials to relevant target audiences;
·         Coordinate the management of regional social media accounts in line with corporate social media policy or provides inputs to corporate social media accounts;
·         Contribute to tracking the impact of ESARs media outreach and impact.
Deliverables
·         Timely monitoring and reporting of current events and trends;
·         Quality and relevant advocacy materials and content developed for events;
·         Timely coordination and updating of UN Women website and social media platforms;
·         Timely dissemination of information and materials as shown by knowledge of UN Women’s activities in the region;
·         Regular interactions with mass media, as shown by coverage.
Competencies
Core Values
·         Respect for Diversity
·         Integrity
·         Professionalism
Core Competencies
·         Awareness and Sensitivity Regarding Gender Issues;
·         Accountability;
·         Creative Problem Solving;
·         Effective Communication;
·         Inclusive Collaboration;
·         Stakeholder Engagement;
·         Leading by Example.
Functional Competencies
·         Excellent communication, presentation, networking and advocacy skills. Communicates sensitively, effectively and creatively across different constituencies;
·         Demonstrates good understanding of and experience in communications and outreach;
·         Effective at multi-tasking;
·         Interacts effectively with all levels of the organization, including senior management;
·         Consistently approaches work with energy and a positive, constructive attitude;
·         Identifies opportunities and builds strong relationships with clients and partners;
·         Demonstrates exceptional ability to remain calm, in control and good humored even under pressure and tight deadlines;
·         Good IT skills and knowledge of web-based knowledge management systems including WordPress, Site Core, etc.;
·         Strong analytical and creative skills.
Requirements
Education
·         Master’s degree (or equivalent) in communications, journalism, public relations, social sciences, international relations, or a related field.
Experience
·         5 years of experience in communications at the national or international level, including experience in media relations;
·         Experience in implementing communication and publication strategies;
·         Experience in on-line outreach, multimedia and web management;
·         Experience working in large development institutions;
·         Familiarity with gender issues. Experience working in the UN system and preferably in gender and human rights issues is an added advantage;
·         Outstanding oral and written communications and editing skills, with proven ability to meet tight deadlines;
·         Experience using multiple office software packages.
Language
·         Fluency in English is required;
·         Working knowledge of another UN official language is an asset.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
How to Apply

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