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Personal Assistant Job in Kenya

Job Title: Personal Assistant

Based in Kinangop
Report: Managing Director
The main role of the personal assistant is to provide support to the MD for smooth running of the organization.
·         Communication
·         Planning and Calendar Management

·         Research, Planning and Administrative Support
Key Accountabilities
·         To provide a comprehensive secretarial and administration service to the Chief Executive across the range of his work.
·         To develop, maintain and review administration systems to achieve maximum efficiency.
·         To maintain and organise the Chief Executive’s diary, filing system and all other relevant areas as necessary.
·         To support the Chief Executive in his projects, proposals, bids, etc. through research, consultation, team-management
·         To draft speeches, articles, briefings, and project proposals as requested by the Managing Director
·         To professionally represent the organisation at sector networking events
·         To facilitate meetings, schedule debriefing meetings so follow up action can be implemented. Also by arranging refreshments, seating and taking minutes if required to do so.

·         To co-ordinate staff/Board residential and meetings
·         To respond to Board member and other stakeholder queries in a timely and professional manner, both orally and in writing.
·         To co-ordinate all senior management and Board member travel arrangements
·         To compile Board papers and ensure they are sent in good time for meetings. To circulate reports, minutes and agendas for Board and Sub-committee meetings. To liaise with the Chairman and other Board Members on various matters as required.
·         To be responsible for receiving enquiries on behalf of the MD
·         To ensure the effective management and update of all relevant databases.
·         To liaise positively and professionally with colleagues and visitors;
·         Commit to working proactively to support both the team and project output;
·         To be amiable, professional and approachable at all times.
·         Any other duties commensurate with the accountabilities of the post.
Qualifications & Skills
·         Bachelor’s degree, Diploma, Certificate in business administration or any business related course
·         At least 3 years’ experience in similar role
·         Microsoft Office packages
·         Great communication and interpersonal skills
·         An outgoing and friendly personality
·         Ability to multi-task and strong leadership skills
If qualified kindly send your CV to vacancies@jantakenya.com clearly indicating “Personal Assistant” on the subject line by 28th January 2019.

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