Check your search results here

Administration Assistant Job in Kenya

Job Title: Administration Assistant

Based in Kinangop
Reporting: General Manager – Production
The main role of the administrative assistant is to provide administrative support for smooth running of the Production department.

·         General administration
·         Planning
·         Reporting
Key Accountabilities
·         Develop, maintain and review administrative systems to achieve maximum efficiency.
·         Liaise positively and professionally with colleagues and visitors.
·         Work closely with the production team to assess progress of the production department.
·         Produce reports on progress within the production department and outline any developed strategies to improve.
·         Responsible for overseeing any changes and evaluating any alterations to both external and internal staff.
·         Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
·         Write letters and emails on behalf of other office staff
·         Cover the reception desk when required
·         Maintain computer and manual filing systems
·         Handle sensitive information in a confidential manner

·         Perform secretarial duties such as: taking minutes for internal meetings; typing reports and letters.
·         Manage stores, petty cash and office stationery.
·         Manage the physical office space.
·         Resolve administrative problems by analyzing information; identifying and communicating solutions.
·         Ordering & monitoring office supplies.
·         Basic book keeping and petty cash management.
Client Management
·         Handling client enquiries as well as feedback and documenting them.
·         Managing customer complaints including finding root cause of complaints.
·         Offering immediate solutions.
·         Discussing customer feedback fortnightly with Heads.
·         Updating client feedback book.
Qualifications & Skills
·         Bachelor’s degree, Diploma, Certificate in business administration or any business related course
·         At-least 3 years of experience in similar role
·         Track record of administrative achievements in previous engagements
·         Experience in leading and managing high performing teams
·         Aggressive with Good networking skills
·         Presentable and with good command of English with ability to handle high-end clients
·         Great communication and interpersonal skills
·         An outgoing and friendly personality
·         Ability to multi-task and strong leadership skills
If qualified kindly send your CV to clearly indicating “Administration Assistant” on the subject line by 28th January 2019.

DO NOT MISS to Subscribe below for the latest jobs to your EMAIL for FREE

Enter your email address:

Delivered by FeedBurner

Want to know the latest news, read great articles, features, jobs and careers? Then click here