Data Clerk
Purpose
Purpose
This role will ensure that
sponsorship communications are entered in child data as per the corporate
standards. This will ensure production and quality standards are met for
continuous relationship between the Organization and National offices.
Dimensions of the Role
The post holder reports directly to
the Sponsorship Coordinator.
Responsibilities
·
Ensure that all sponsorship
communication items are accurately entered into the child data system before
the close of every month.
·
Tracking and processing of incoming
communications in a timely manner and as provided for by the sponsorship
guidelines.
·
Ensure all outgoing communications
are processed in child data system after quality checks to meet corporate
requirements.
·
Utilization of the child data system
as per Plan International policies. This is as regarding access,
uploading & extracts processing.
·
Regular tracking and updating of
to-do’s to aid in timely feedback.
·
Maintain a good filing system for
sponsored children data (cancelled files) in the office.
·
Ensure availability of credible and
usable sponsorship information in child data system
·
Provide monthly feedback to
sponsorship field staff and partners to enhance quality communication products.
·
Ensure all processed sponsored
children files are dispatched to the field in a timely and organized manner.
·
Ensure stock and inventory control
for the sponsorship department
·
Ensures that Plan International’s
global policies for Child Protection (CPP) and Gender Equality and Inclusion
(GEI) are fully embedded in accordance with the principles and requirements of
the policy including relevant Implementation Standards and Guidelines as
applicable to their area of responsibility. This includes, but is not limited
to, ensuring staff and associates are aware of and understand their
responsibilities under these policies and Plan International’s Code of Conduct
(CoC), their relevance to their area of work, and that concerns are reported
and managed in accordance with the appropriate procedures.
Key relationships
Communication is very vital and this
position maintains a daily contact with Sponsorship Coordinator and the
Sponsorship Officers in order to achieve the desired targets.
An effective working relationship
with other functional networks within the Program Office and with the
Sponsorship Administrator at the Country Office for technical back up is
necessary.
Technical expertise, skills and
knowledge
Educational Qualifications, skills
and experience
·
Diploma in community Development or
related field.
·
Computer literate (MS Office Word,
Internet Explorer, Excel etc.)
·
At least two years’ experience
working in similar position.
·
Fluent in written and oral English
and Kiswahili.
·
Computer skills and Internet
knowledge.
·
Proven typewriting and proof reading
skills.
This position requires integrity, a
team player, a person keen to detail and one with a positive disposition, in
the way they relate to people in order to achieve the desired outputs and
deliverables.