Job Title: Grants Finance Assistant
Hiring Organization: BURN
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Manufacturing
Job Type: Full
Time
Salary: KES
Date Posted: 04/24/2024
This
position is pivotal within the grants department, tasked with assisting the
grants team in monitoring deadlines, ensuring compliance with donors’
requirements, and supporting the project implementation team with reporting
compliance.
This role is interdisciplinary, requiring close collaboration with the
Monitoring, Evaluation & Learning (MEL) department, Finance, and project
implementers. The incumbent will report to the Senior Grants Finance Officer.
The primary objective of Grants Finance Assistant is to offer vital support in
delivering high-quality programs and ensuring adherence to donors’
specifications.
Duties and Responsibilities:
- Assist
in reviewing financial data to ensure full compliance with donor
regulations and requirements.
- Maintain
control over the grants filing system to ensure files are complete and
organized.
- Support
the smooth implementation of grant accounting activities, such as
reviewing purchase requisitions, assigning budget codes, ensuring full
compliance with procurement policies and procedures, and ensuring proper
accounting.
- Assist
in developing, updating, and regularly monitoring budgets and work plans
for each grant.
- Support
the preparation of monthly timesheets for grant-funded staff.
- Assist
with all grant and financial audits, as well as financial reviews.
- Aid
in updating and maintaining financial policies, procedures, and templates.
- Support
in preparing detailed reports of each compliance review and other task
assignments.
- Support
in due diligence for project proposal development and writing.
Skills
and Experience:
- Degree
in Accounting/Finance or any relevant field.
- ACCA/CPA
– K Qualification
- 3-5
years of experience working on projects funded by major international
donors particularly USAID, DFID, Globa Affair Canada, EU
- Experience
in managing finance/compliance for complex grants in sensitive settings.
- Familiarity
with broader systems development including procurement, logistics and HR.
- Ability
to work under pressure to meet tight deadlines.
- Ability
to build productive working relationships with a multicultural and
multidisciplinary team.
- Ability
to work on own initiative and in the team.
