Mercy Corps is a leading global organization powered by the belief that
a better world is possible. In disaster, in hardship, in more than 40 countries
around the world, we partner to put bold solutions into action – helping people
triumph over adversity and build stronger communities from within. Now, and for
the future. We help communities survive and move beyond emergencies.
When natural disasters strike, economies collapse or conflict flares, Mercy Corps is there. We see global challenges as an invitation to pioneer innovative, sustainable solutions.
Mercy Corps is looking for committed and dynamic individual to
take up the following position:
Responsibilities
Responsibilities
Knowledge and Experience:
When natural disasters strike, economies collapse or conflict flares, Mercy Corps is there. We see global challenges as an invitation to pioneer innovative, sustainable solutions.
Finance and Administration Officer
Location: Marsabit
Program / Department Summary: Mercy
Corps has been operating in Kenya since 2008, focusing its interventions around
four objectives:
1) Peace and Conflict Management;
2) Livelihood/Market Systems;
3) Governance (particularly at the county level); and
4) Youth Employment/Employability (including the social and
economic development of adolescents).
The four objectives serve to increase community resilience to
drought and other shocks and stresses, and to decrease fragility with a
particular focus on Kenya’s Arid Lands. Mercy Corps’ vision for change requires
the private sector, government and civil society to work together to create
meaningful and sustainable change.
The Mercy Corps Finance Department is responsible for all
financial functions in Kenya, including accounting, payments and banking,
payroll, budgeting, financial reporting, and grant financial management and
compliance.
The Mercy Corps Finance Department ensures compliance with donor
regulations as well as Mercy Corps’ internal policies and procedures. In its
role as a support to the Program Department, the Finance Department provides
timely reports and assistance to the Country Director and the Program team to
ensure that financial resources are used efficiently and effectively.
General Position Summary: Working
in the Finance Department under the direction of the Senior Finance and
Compliance Officer, the Finance and Administration Officer will assist in the
accounting and documentation of all financial transactions in timely and
accurate manner.
Responsibilities
·
Support in preparation of monthly bank reconciliations
·
Maintain custody of the office cash fund and make daily payments
of approved transactions
·
Prepare cash payment vouchers and ensure that all cash
transactions are fully and properly documented
·
Review expense reports (travel expense reports and operational
expense reports) for accuracy and completeness and ensure that expense reports
have been fully approved before payment
·
Perform weekly cash count as per FFM
·
Record payment vouchers daily in the Field Connection Accounting
System
·
Maintain field advance tracker file and prepare past due advance
tracker for the Senior Finance Officer
·
Preparing cheques based on fully approved & reviewed documents
and present for signing
·
File all cash and bank batch vouchers and maintain voucher filing
system such that files are updated, complete and safeguarded
·
Maintain the bank file, ensuring that all bank information is
properly filed and updated
·
Assist with month end balance sheet account reconciliations
·
Make sure that all supporting documentation is prepared and filed
according to MC procedures.
·
Assists in sub grants management & compliance at field office
·
Conduct himself/herself both professionally and personally in such
a manner as to bring credit to Mercy Corps and to not jeopardize its
humanitarian mission
·
Other duties as assigned.
Supervisory Responsibility: None
Accountability
Reports Directly To: Senior Finance and
Compliance Officer
Directly With: Nairobi Finance Team,
Program Team & Operations Team
Knowledge and Experience:
·
Three or more years of accounting or
bookkeeping experience, including experience with double-entry accounting
·
A degree in accounting or a relevant business field
·
Strong computer skills in MS Office programs, particularly Excel
·
Familiarity with computerized, double-entry accounting software
·
Strong organizational skills as well as attention to detail
·
Excellent oral and written English skills
Success Factors: A clear understanding of
finance and procurement ethics as well as the willingness and ability to
enforce compliance with Mercy Corps and donor policies and procedures is
essential.
The ability to interact effectively with international and
national staff members is required. A demonstrated ability to work quickly,
accurately, meet deadlines, and process information in support of changing
program activities is necessary.
Finance and Subgrants Officer
Location: Garissa
Program / Department Summary: Mercy
Corps has been operating in Kenya since 2008, focusing its interventions around
four objectives:
1) Peace and Conflict Management;
2) Livelihood/Market Systems;
3) Governance (particularly at the county level); and
4) Youth Employment/Employability (including the social and
economic development of adolescents).
The four objectives serve to increase community resilience to
drought and other shocks and stresses, and to decrease fragility with a
particular focus on Kenya’s Arid Lands.
Mercy Corps’ vision for change requires the private sector,
government and civil society to work together to create meaningful and
sustainable change.
The Mercy Corps Finance Department is responsible for all
financial functions in Kenya, including accounting, payments and banking,
payroll, budgeting, financial reporting, and grant financial management and
compliance.
The Mercy Corps Finance Department ensures compliance with donor
regulations as well as Mercy Corps’ internal policies and procedures. In its
role as a support to the Program Department, the Finance Department provides
timely reports and assistance to the Country Director and the Program team to
ensure that financial resources are used efficiently and effectively.
General Position Summary: Working
in the Finance Department under the direction of the Finance Director, the
Finance/Subgrants Officer is will assist in the accounting and documentation of
all financial transactions in timely and accurate manner.
He/she will be also responsible for reporting, file maintaining,
tracking and monitoring of subgrantees ensuring compliance with the terms and
conditions of the subgrant agreement.
Responsibilities
·
Prepare the monthly bank reconciliations
·
Maintain the bank file, ensuring that all bank information is
properly filed and updated
·
In the absence of the cashier, finance officer will maintain
custody of the office cash fund, make daily payments of the approved
transactions and other duties related to office cash handling ensuring proper
segregation of duties is applied
·
Review expense reports (travel expense reports and operational
expense reports) for accuracy and completeness and ensure that expense reports
have been fully approved and documented before payment
·
Prepare payment vouchers and ensure that all transactions are
properly and fully documented and recorded in the cash/bank subjournal and in
this process proper segregation of duties is applied
·
Record payment vouchers daily in the cash/bank subjournal
·
Assist with month end balance sheet account reconciliations
·
Make sure that all supporting documentation is prepared and filed
according to MC procedures.
·
Conduct subgrantee pre-award assessments and recommend
modifications to the subgrant agreement and/or monitoring plan to lessen
financial and compliance risks.
·
Assist in the preparation and review of subgrant agreements.
·
Provide on-going training and support to subgrantees in Mercy
Corps subgrant financial procedures and assist in conducting formal subgrantee
training workshops.
·
Review subgrantee financial reports for correctness and
completeness and ensure that reports are submitted on time.
·
Assist in subgrantee site audits and prepare site visit reports.
·
Follow up on all subgrant compliance issues and audits and
document resolutions.
·
Maintain subgrant tracking as well as financial files in
accordance with the Field Finance Manual.
·
Process subgrantee payments and reconcile subgrant financial
tracking to general ledger reports.
·
Assist in subgrant close-outs ensuring that all requirements of
the subgrant agreement have been met and that subgrant funds have been properly
settled.
·
Conduct himself/herself both professionally and personally in such
a manner as to bring credit to Mercy Corps and to not jeopardize its
humanitarian mission.
·
Other duties as assigned.
Supervisory Responsibility: None
Accountability
Reports Directly To: Finance Director
Works Directly With: Finance Manager, Finance
Officers, Program Managers and other program and support staff in Nairobi
Office
Knowledge and Experience:
·
Two or more years of finance experience, including budgeting and
grant management or auditing
·
A university degree in finance, accounting or
a related business field is required.
·
Two years’ experience in the Finance Department of an
non-governmental organization
·
Good understanding of major international donor rules and non-profit
accounting
·
Prior experience with computerized general ledger software
·
Advanced computer skills in MS Office programs, particularly Excel
and Access.
·
Strong analytical skills coupled with a solid understanding of
financial and procurement systems; Prior auditing experience is considered a
plus
·
Excellent oral and written English skills
Success Factors: The ability to interact
effectively with international and national personnel is required. A
demonstrated ability to multi-task, meet deadlines and process information in
support of changing program activities is necessary.
A high professional standard of finance and procurement ethics as
well as the willingness and ability to enforce compliance with Mercy Corps and
donor policies and procedures is essential.
The ability to effectively monitor subgrantee compliance as well
as to provide support and training for subgrantee personnel is critical. The
Finance and Subgrants Officer must be willing to travel to Mercy Corps field
offices, subgrantee offices and project sites.
How to Apply
Interested candidates who meet the above required qualifications
and experience should submit a Cover Letter and detailed Curriculum Vitae (CV)
listing three professional references (including a recent supervisor) to ke-hrkenya@mercycorps.org on
or before 9th May, 2018.
The email subject line must clearly show the job title and
location they are applying for.
Applications without an appropriate subject heading will be
automatically disqualified.
Please do not attach any certificates.
Only shortlisted candidates will be contacted.
NB: We do not charge any fees at any stage of the recruitment
process