Administration Officer
Our client is a Kenyan manufacturer
of motor bikes. They seek to hire a Administration Officer who will play
an integral part in planning and managing schedules and coordination with the
relevant stakeholders.
S/He will work closely with the
Operations Director and the commercial director to assist in planning, filing,
scheduling for meetings as well as ordering office supplies. S/He should be a
competent professional able to oversee office operations as well as schedule
for various activities.
Net Salary: 40k
Responsibilities
·
Ensure all management documents
(management meetings, board meetings etc.) are signed and well filed
·
Source office supplies and maintain
office inventories
·
Order for office stationery when they
are below the required quantities
·
Arrange visas, travel tickets and
accommodation for employees who are travelling out of station
·
Organize meetings and ensure
directors are well briefed for each meeting
·
Organize and maintain diaries of the
directors
·
Keep action item lists for the
directors as well as manage their follow ups
·
Book external boardrooms when
necessary and ensure meals and refreshments have been ordered on time
·
Maintain rapport with various service
providers e.g. hotels, travel agents, boardroom providers
·
Ensure international guests are well
catered for and have accommodation and transportation to and from the airport
·
Deal with emails and phone calls and
correspond on behalf of management
·
Take minutes during commercial and
board meetings and ensure the meetings are signed, scanned and properly filed
·
Draft letters, presentations, briefs
and emails on behalf of management
·
Screen calls, enquires and requests
and direct them to the relevant parties
Qualifications
·
At least 5 years’ experience as an
Executive Assistant at board levels
·
Proficiency in Microsoft office
programs
·
At least a diploma in business
administration/business management
·
Previous experience working in a
multicultural environment is an added advantage
·
Should be a self-starter who is driven
and self-motivated
·
Strong project management and
leadership skills
·
Great networking skills
·
Excellent attention to detail
·
Great communication skills.
·
Highly organized and process driven
How to Apply
If you are up to the challenge, apply here on or before 20th October 2017.
If you are up to the challenge, apply here on or before 20th October 2017.