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Administration Officer Job in Nairobi (40K)

Administration Officer
Our client is a Kenyan manufacturer of motor bikes. They seek to hire a Administration Officer who will play an integral part in planning and managing schedules and coordination with the relevant stakeholders.
S/He will work closely with the Operations Director and the commercial director to assist in planning, filing, scheduling for meetings as well as ordering office supplies. S/He should be a competent professional able to oversee office operations as well as schedule for various activities.
Location: Nairobi
Net Salary: 40k

Responsibilities

·         Ensure all management documents (management meetings, board meetings etc.) are signed and well filed
·         Source office supplies and maintain office inventories
·         Order for office stationery when they are below the required quantities
·         Arrange visas, travel tickets and accommodation for employees who are travelling out of station
·         Organize meetings and ensure directors are well briefed for each meeting
·         Organize and maintain diaries of the directors
·         Keep action item lists for the directors as well as manage their follow ups
·         Book external boardrooms when necessary and ensure meals and refreshments have been ordered on time
·         Maintain rapport with various service providers e.g. hotels, travel agents, boardroom providers
·         Ensure international guests are well catered for and have accommodation and transportation to and from the airport
·         Deal with emails and phone calls and correspond on behalf of management
·         Take minutes during commercial and board meetings and ensure the meetings are signed, scanned and properly filed
·         Draft letters, presentations, briefs and emails on behalf of management
·         Screen calls, enquires and requests and direct them to the relevant parties

Qualifications

·         At least 5 years’ experience as an Executive Assistant at board levels
·         Proficiency in Microsoft office programs
·         At least a diploma in business administration/business management
·         Previous experience working in a multicultural environment is an added advantage
·         Should be a self-starter who is driven and self-motivated
·         Strong project management and leadership skills
·         Great networking skills
·         Excellent attention to detail
·         Great communication skills.
·         Highly organized and process driven

How to Apply
If you are up to the challenge,  apply here on or before 20
th
 October 2017.

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