Office Manager
SPENN is an advanced financial
platform built into a user friendly mobile e-Wallet. The product was developed
by Blockbonds, a company with the vision to create a world where everyone has
the opportunity to join the digital economy.
We are looking for an Office manager to join and help in the running of our office based in Nairobi.
We are looking for an Office manager to join and help in the running of our office based in Nairobi.
Job Purpose/Objective:
·
The office manager works under the
direct supervision and guidance of the Country Manager and is responsible for
handling administration and clerical duties.
·
Achieve excellence in records
keeping, typing reports, managing stationery, maintaining office neatness and
cleanliness.
Roles
·
Deal with all enquiries in a
professional and courteous manner, in person, on telephone or via e-mail.
·
Maintain effective filing and
documentation of all correspondences, documents and reports; while observing
confidentiality, timeliness, orderliness and neatness.
·
Typing general correspondence and
reports for presentation and communication. Coordinate the pickup, distribution
and delivery of mail and parcels.
·
Organize and coordinate logistical
arrangements for meetings including distribution of notices to relevant parties
as instructed.
·
Attend/organize meetings convened
from time to time and assist in preparing/taking memos.
·
Maintain an adequate inventory of
office supplies; and handle purchases when required.
·
Perform clerical duties and run errands
on behalf of the Country Manager.
·
Deliver excellent front office
services – receive, welcome and direct visitors promptly and in cordial manner.
·
Readily available to perform other
duties which are not included in the job description as assigned from time to
time by the Country Manager.
·
Distributing invoices and ordering
stationery for the department.
·
Provide daily, weekly, and monthly
reports with summaries on major issues.
·
Constantly seek improvements in
operational efficiency.
·
Meet the agreed KPIs.
·
Other related duties as assigned.
Requirements
·
Academic excellence in
Administration, Management, Front Office and Public Relations –Bachelor’s
Degree and Diploma from reputable institutions.
·
Basic accounting, human resource
management, information technology and procurement skills is an added
advantage.
·
One to two years’ experience working
as a Private Secretary/Personal Assistant for a Chief Executive Officer in
private/corporate sector.
·
Excellent management, report writing,
organization, interpersonal and communication skills with strong command of
English and Swahili languages – oral and written proficiency.
·
Excellent computer skills in MS Word,
Excel, Outlook and Powerpoint.
·
High flexibility to work on
short-notice and over weekends and holidays.
·
Being able to deliver excellent
service and maintain good attitude when faced with work pressure, competing
priorities and tight deadlines.
·
Self-starter, willing to work
independently while being a strong team player and excellence in multi-tasking.
·
Ease and interest in working with
people from diverse backgrounds.
·
Willingness to work with a flexible
schedule in a start-up environment.
·
Punctual, reliable and with genuine
concern to help customers.
·
The ideal candidate is one who
touches the lives of the unbanked and under-banked on a daily basis, and can
relate to them on a personal level.
Success Factors
·
High degree of intelligence.
·
Tidiness in work; and immaculately
dressed.
·
Pleasant and diplomatic personality
with friendly attitude.
·
Demonstrated ability to communicate
and take direction.
·
Ability to work independently and in
a team.
·
Proven ability to learn quickly, take
initiative, and be accountable for results.
·
Initiative and self-motivated.
·
Welcomes and embraces change with a
positive attitude.
·
Excellent temperament and personal
integrity – honest, reliable, trustworthy and respectful.
·
Maintain excellent attendance.
·
Be professional and good team player
at all times.
·
Be able to communicate well with
people of all levels.
How to Apply
If you are confident that you fit the
role and you are keen to add value to your career, then please forward your
application enclosing your detailed Curriculum Vitae to careers.ke@spenn.com, indicating the job title as the subject of the email not
later than 31st October 2017. Only shortlisted candidates will be contacted.