World Agroforestry Centre (ICRAF)
Job Vacancy: Assistant
Accountant – Budget, Regions and Corporate Reporting
About our organization: The World
Agroforestry Centre (ICRAF) is a non-profit global research organization that
generates science-based knowledge about the diverse and important roles that
trees play in agricultural landscapes and rural livelihoods.
With their multidisciplinary research and
the knowledge they generate, ICRAF and its partners advance policies and
practices that benefit the poor and the environment.
The Centre’s headquarters are in Nairobi,
Kenya, and it conducts research in more than 30 countries in Africa, Asia and
Latin America. ICRAF is a member of the Consortium of 15 independent
agricultural research centres of CGIAR.
To learn more, please visit our website: www.worldagroforestry.org
The Position: The Assistant
Accountant Budget, Regions and Corporate Reporting will provide support to
Regions, SDs, Global Support Units and Overhead Units based at HQ
Duties and Responsibilities
Internal Control System
·
Adhere
to internal control systems that will ensure that the centre attains its
objectives, produce accurate and reliable data for decision making, ensure
compliance to policies and laws of host countries and safeguard the centre
assets
·
Evaluate
and communicate internal control deficiencies in a timely manner to supervisor
Financial Planning and Budgeting
·
Preparation
of monthly, quarterly, and annual budget vs actual expenditure for review by
the project managers
·
Assist
in the preparation and consolidation of the annual Programme of Work and Budget
·
Monitor
budget expenditures for the offices at HQ, the regions and the country offices
Donor Reporting
·
Preparation
of various donor financial reports as per the donor requirements in accordance
with the grant agreement.
·
Review
of Donor Financial Reports from the regional offices ensuring that they have
been done as per the donor and ICRAF requirements before presentation for
internal ICRAF approval
·
Preparation
of Donor invoices for funds request as well as other invoices as might be
requested from time to time.
Management of Partners
·
Assist
in the financial management capability assessment of partners.
·
Prepare
disbursement of funds to partners.
·
Review
and process partners advance liquidation and updating same in the financial
systems
·
Prepare
monthly age analysis of all partners balances and follow overdue liquidations
Project Imprest
·
Transferring
of imprest to regional and country offices as per the computed monthly imprest
levels.
·
Reviewing,
vouching and filing all project imprest return reconciliations and supporting
documentation received from regional and country offices.
·
Review
monthly petty cash and Bank reconciliation from the region
Other Duties
·
Financial
management capacity building for programme administrators
·
Preparation
of payment vouchers and raising journals in financial systems
·
Assist
to retrieve supporting documents during special external audits for all
projects in the respective assigned units
·
Assist
in review of proposal and concept notes budget to ensure they are full costed
as per ICRAF policy
Required Academic and Professional
Qualifications:
·
First
degree in Finance, Commerce, and Accounting, Economics or other business
related disciplines
·
CPA
III/ACCA or International equivalent
Required Skills and Competencies:
·
At
least 3 years’ experience in Accounting, Budgeting & Corporate Reporting
·
Good
understanding of budgeting and financial management procedures
·
Proficiency
in database applications and MS office suite
·
Excellent
interpersonal skills, demonstrated ability to work effectively in a
multicultural team
·
Ability
to organize and manage multiple priorities, work under pressure, and meet
deadlines.
·
Strong
self-starter with initiative to identify opportunities and take appropriate
action.
Terms of offer: We offer a
collegial, diverse and gender-sensitive working environment, and we encourage
applications from qualified women.
This position is remunerated on Local
Terms.
The appointment will be for an initial
period of three (3) years, subject to a six (6) months’ probation period.
How to Apply:
CLICK HERE to
apply online by completing the application form and attaching your cover letter
and CV/Resume (as one document – labelled with your First Name and Last Name).
Applications will be considered until 03
October 2017.
Job
Vacancy: Procurement Assistant
About
our organization: The World
Agroforestry Centre (ICRAF) is a non-profit global research organization that
generates science-based knowledge about the diverse and important roles that
trees play in agricultural landscapes and rural livelihoods.
The
Centre’s vision is rural transformation in the developing world, as family
farmers use tree-based solutions based in agroforestry to improve food
security, nutrition, income, soil, human and ecosystem health, and to help them
adapt to and mitigate climate change.
With
their multidisciplinary research and the knowledge they generate, ICRAF and its
partners advance policies and practices that benefit the poor and the
environment.
The
Centre’s headquarters are in Nairobi, Kenya, and it conducts research in more
than 30 countries in Africa, Asia and Latin America. ICRAF is a member of the
Consortium of 15 independent agricultural research centres of CGIAR.
To
learn more, please visit our website: www.worldagroforestry.org
The
Position: The Procurement Assistant will work
with a more senior officer to facilitate the procurement of goods and services
at the right time, source, quantity, quality, and price and delivery at the
right place.
Duties
and Responsibilities
The
incumbent, within delegated authority, will be responsible for the following
duties;
·
Implements the procurement policies
and guidelines; establishes and implements internal controls systems and
procedures.
·
Reviews, records and prioritizes
purchasing requests and obtains additional information/documentation as
required; provides assistance to requisitioners in preparing scope of work and
specifications of goods and services; proposes product substitutions consistent
with requirements to achieve cost savings; determines the availability of
funding sources.
·
Identify and recommend sources of procurement;
interview potential suppliers; prepares and maintains database of approved
suppliers
·
Produces tender documents (e.g.
Requests for Qualification, Invitations to Bids, Requests for Proposals and
Requests for Quotation) based on the nature of the requirements and cost of
procurement involved.
·
Prepares abstracts of offers and
compile data contained in quotations, proposals and bids to determine which
supplier can deliver the required goods/services at the best terms and lowest
costs possible with due consideration to quality, delivery time, payment terms
and other discounts, transportation costs, etc.
·
Enters into negotiation of terms and
conditions of orders under the guidance of Procurement Officer(s); obtains
credit and other information on proposed suppliers.
·
Finalizes purchase orders and
contracts for approval in line with delegated signature authority, and, if
required, prepares submission for review and subsequent approval by the
authorized official.
·
Prepares PRO1Bs for duty free
purchases, PRO1Cs for disposal of duty free items, form A’s for motor vehicle
importation form C’s for motor vehicle registration.
·
Liaises internally with Protocol
office and externally with the clearing agents to ensure that imports are
cleared at the earliest without incurring additional costs to the Centre.
·
Assists in resolving issues/problems
related to delivered goods, including discrepancies between purchase orders and
items/quantities shipped or received, demurrage; prepares and signs return to
Vendor forms for unacceptable and/or damaged goods received.
·
Verifies supplier invoices, proforma
invoices and delivery notes/job completion forms, before submission to Finance
for payment.
·
Assists in the disposal of obsolete
and surplus materials/assets.
·
Maintains relevant internal databases
and files; keeps track of any contractual agreements, framework arrangements,
etc.
·
Ensures safe custody of the Purchase
Orders, Quotations, Correspondence and any other accountable documents.
·
Drafts a variety of correspondence.
·
Performs other duties as assigned by
supervisor
Required
Academic and Professional Qualifications:
·
Undergraduate degree in any business
related field,
·
Diploma from Chartered Institute of
Purchasing and Supplies (CIPS) or equivalent certification.
·
Member of KISM
Required
Skills and Competencies:
·
At least 2 years’ experience in a
procurement environment
·
Excellent interpersonal and
communication skills
·
Ability to coordinate, prioritize and
organize workload
·
Ability to meet deadlines and work
under pressure with minimal supervision.
·
Excellent project management skills
·
Customer service oriented
·
Strong negotiation skills
Terms
of offer: We offer a collegial, diverse and
gender-sensitive working environment, and we encourage applications from
qualified women.
This
position is remunerated on Local Terms.
The
appointment will be for an initial period of three (3) years, subject to a six
(6) months’ probation period.
How
to apply:
CLICK HERE to apply
online by completing the application form and attach your cover letter and
CV/Resume (as one document – labelled with your First Name and Last Name).
Applications
will be considered until 03 October 2017.
Job
Vacancy: Procurement Officer
About
our organization: The World Agroforestry Centre
(ICRAF) is a non-profit global research organization that generates
science-based knowledge about the diverse and important roles that trees play
in agricultural landscapes and rural livelihoods.
The
Centre’s vision is rural transformation in the developing world, as family
farmers use tree-based solutions based in agroforestry to improve food
security, nutrition, income, soil, human and ecosystem health, and to help them
adapt to and mitigate climate change.
With
their multidisciplinary research and the knowledge they generate, ICRAF and its
partners advance policies and practices that benefit the poor and the
environment.
The
Centre’s headquarters are in Nairobi, Kenya, and it conducts research in more
than 30 countries in Africa, Asia and Latin America. ICRAF is a member of the
Consortium of 15 independent agricultural research centres of CGIAR.
To
learn more, please visit our website: www.worldagroforestry.org
The
Position: The procurement officer will
procure goods and services at the right time, source, quantity, quality, price
and ensure delivery at the right place.
Duties
and Responsibilities
1.
Implements the procurement policies and guidelines; establishes and implements
internal controls systems and procedures.
2.
Reviews, records and prioritizes purchasing requests and obtains additional
information/documentation as required; provides assistance to requisitions in
preparing scope of work and specifications of goods and services; proposes
product substitutions consistent with requirements to achieve cost savings;
determines the availability of funding sources.
3.
Identify and recommend sources of procurement; interview potential suppliers;
prepares and maintains database of approved suppliers
4.
Produces tender documents (e.g. Requests for Qualification, Invitations to
Bids, Requests for Proposals and Requests for Quotation) based on the nature of
the requirements and cost of procurement involved.
5.
Prepares abstracts of offers and compile data contained in quotations, proposals
and bids to determine which supplier can deliver the required goods/services at
the best terms and lowest costs possible with due consideration to quality,
delivery time, payment terms and other discounts, transportation costs, etc.
6.
Enters into negotiation of terms and conditions of orders; obtains credit and
other information on proposed suppliers.
7.
Finalizes purchase orders and contracts for approval in line with delegated
signature authority, and, if required, prepares submission for review and
subsequent approval by the authorized official.
8.
Handles inbound/outbound logistics, including local marine insurance cover,
import documents, PRO1Bs & Cs, Form A and C, in liaison with appointed
Insurers, Clearing agents & transporters.
9.
Resolves issues/problems related to delivered goods, including discrepancies
between purchase orders and items/quantities shipped or received, demurrage;
prepares and signs return to Vendor forms for unacceptable and/or damaged goods
received.
10.
Coordinate the disposal of obsolete and surplus materials/assets.
11.
Maintains relevant internal databases and files; keeps track of any contractual
agreements, framework arrangements, etc. Ensures safe custody of the Purchase
Orders, Quotations, Correspondences and any other accountable documents.
12.
Researches, retrieves and presents information from a variety of internal and
external sources on sources of supply, vendors by commodity, etc., as well as
obtain specifications for new products and equipment on the market.
13.
Drafts a variety of correspondence.
14.
Supervises, assigns and reviews the work of junior staff.
15.
Performs other duties as assigned by supervisor.
Required
Academic and Professional Qualifications:
·
Undergraduate degree in any business
related field.
·
Diploma from Chartered Institute of
Purchasing and Supplies (CIPS) or equivalent certification from a recognized
institution.
·
Member of KISM
Required
Skills and Competencies:
·
Over three years’ experience in a
busy procurement environment
·
Knowledge of Procurement and
logistics and related fields
·
Reliable and dependable, high level
of personal integrity and attention to detail
·
Extensive knowledge of ERP systems
and related software
·
Strong negotiation skills
·
Excellent interpersonal, leadership
and analytical skills
·
Proficient in Microsoft Office
programs such as word, excel, outlook
·
Excellent numeracy, literacy and
organizational skills
·
Excellent customer service and
communication skills
Terms
of offer: We offer a collegial, diverse and
gender-sensitive working environment, and we encourage applications from
qualified women.
This
position is remunerated on Local Terms.
The
appointment will be for an initial period of three (3) years, subject to a six
(6) months’ probation period.
How
to Apply:
CLICK HERE to apply
online by completing the application form and attaching your cover letter and
CV/Resume (as one document – labelled with your First Name and Last Name).
Applications
will be considered until 03 October 2017.
Job Vacancy: Administration Officer - Operations
About
our organization: The World
Agroforestry Centre (ICRAF) is a non-profit global research organization that
generates science-based knowledge about the diverse and important roles that
trees play in agricultural landscapes and rural livelihoods.
The
Centre’s vision is rural transformation in the developing world, as family
farmers use tree-based solutions based in agroforestry to improve food
security, nutrition, income, soil, human and ecosystem health, and to help them
adapt to and mitigate climate change.
With
their multidisciplinary research and the knowledge they generate, ICRAF and its
partners advance policies and practices that benefit the poor and the
environment.
The
Centre’s headquarters are in Nairobi, Kenya, and it conducts research in more
than 30 countries in Africa, Asia and Latin America. ICRAF is a member of the
Consortium of 15 independent agricultural research centres of CGIAR.
To
learn more, please visit our website: www.worldagroforestry.org
The
Position: The Administration Officer-
Operations will Coordinate the units diary of works and management of
outsourced service providers SLA’s
Duties
and Responsibilities
1.
Arrange and coordinate the Units’ diary of works including organizing service
provider’s monthly meetings.
2.
Receiving and coordinating all the Units Procurement needs which includes
follow-up with the Procurement Unit and
3.
Financial Service Unit (FSU) to ensure timely delivery of goods and services.
4.
Assisting the Head of Operations in developing, implementing and Monitoring the
Units Annual Program of Work and Budget including chargebacks for all services
provided by the Unit.
5.
In consultation with the other administrators, work closely with FSU to ensure
timely chargebacks and client invoicing.
6.
Being the Centre’s focal point for all insurance related matters which include
management of institutional and staff motor insurance schemes and procurement
of insurance covers for institutional assets at HQ and the regions, following
up on the payment for all approved invoices for insurance debits, and securing
credits. And in consultation with the insurance service provider initiate the
quarterly service review meetings.
7.
Work closely with the procurement Unit, institutions collaborating with ICRAF
and others in the search for service providers, specifically those directly
related to the Operations Unit.
8.
Assist the Head of Operations in the management of outsourced service contracts
including Service Level Agreements related to: Mail and Front Office, Taxi and
Staff Group Transport, Project vehicles and Catering.
9.
Manage the day to day operations of the ICRAF group transport by working with
bus monitors and service provider to ensure compliance to the agreed upon
Service Level Agreements.
10.
As a member of the Occupational Health and Safety (OH&S) committee, work
together with the Security Manager, Assistant Operations Manager (Facilities),
the Head of Operations and other units in identifying and addressing OH&S
issues.
Any
other duties assigned by the supervisor
Required Academic and Professional Qualifications:
Required Academic and Professional Qualifications:
·
A degree in Business administration
or related field
·
Excellent computer knowledge of
Microsoft office
Required
Skills and Competencies:
·
Excellent interpersonal and
communication skills
·
Ability to coordinate, prioritize and
organize workload
·
Ability to meet deadlines and work
under pressure with minimal supervision.
·
Excellent project management skills
·
Customer service oriented
·
Strong negotiation skills
Terms
of offer: We offer a collegial, diverse and
gender-sensitive working environment, and we encourage applications from
qualified women. This position is remunerated on Local Terms.
The
appointment will be for an initial period of three (3) years, subject to a six
(6) months’ probation period.
How
to apply:
CLICK HERE to apply
online by completing the application form and attaching your cover letter and
CV/Resume (as one document – labelled with your First Name and Last Name).
Applications
will be considered until 03 October 2017.
Please
note that only short-listed applicants meeting the above requirements will be
contacted.
Job
Vacancy: Head of Operations
About
our organization: The
World Agroforestry Centre (ICRAF) is a non-profit global research organization
that generates science-based knowledge about the diverse and important roles
that trees play in agricultural landscapes and rural livelihoods.
The
Center’s vision is rural transformation in the developing world, as family
farmers use tree-based solutions based in agroforestry to improve food
security, nutrition, income, soil, human and ecosystem health, and to help them
adapt to and mitigate climate change.
With
the multidisciplinary research and the knowledge they generate, ICRAF and its
partners advance policies and practices that benefit the poor and the
environment.
The
Center’s headquarters are in Nairobi, Kenya, and it conducts research in more
than 30 countries in Africa, Asia and Latin America. ICRAF is a member of a
consortium of 15 independent agricultural research centres known as the CGIAR.
To
learn more, please visit our website: www.worldagroforestry.org
The
Head of Operations provides overall leadership to the Operations Unit by
ensuring optimal utilization of resources in a way that contributes to
efficiency and cost effectiveness.
As
well as ensuring a clean and safe working environment for staff and various
clients, the Head of Operations works with the Director of Corporate Services,
to develop and implement policies and procedures and training activities
related to operational efficiency.
Duties
and Responsibilities
1.
Develop and implement Operations Unit
policies and procedures.
2.
Supervision and performance
management of Operations team.
3.
Management and Key Performance
Indicator (KPI) reporting for operations.
4.
Planning and budgeting.
5.
Management of outsourced service
providers.
6.
Vehicle fleet and group transport
management.
7.
Liaison and service provision for
hosted institutions
8.
Health and Safety compliance
9.
Business Continuity Planning
Required
Academic and Professional Qualifications: Masters degree in Commerce, Business Administration,
Operations/Facilities Management or another business related discipline.
Required
Skills and Competencies:
·
10 years of experience in operations,
administration, facilities management with a least 5 years in a managerial
capacity
·
Experience of budgeting and financial
management procedures
·
Ability to take initiative to
identify opportunities and take appropriate action, to organize and manage
multiple priorities, work under pressure, and meet deadlines.
·
Excellent interpersonal skills,
demonstrated ability to work effectively in a multicultural team.
·
Experience and qualifications in a
Shared Services context an advantage.
Terms
of offer: We offer a collegial, diverse and
gender-sensitive working environment, and we encourage applications from
qualified women.
This
position is remunerated on Local Terms.
The
appointment will be for an initial period of three (3) years, subject to a six
(6) month probation period.
How
to Apply:
CLICK HERE to apply
online by completing the application form and attaching your cover letter and
CV/Resume (as one document – labelled with your First Name and Last Name).
Applications
will be considered until 6 October 2017.
Job
Vacancy: Travel, Visitors & Conference
Assistant
About
our organization: The World
Agroforestry Centre (ICRAF) is a non-profit global research organization that
generates science-based knowledge about the diverse and important roles that
trees play in agricultural landscapes and rural livelihoods.
The
Centre’s vision is rural transformation in the developing world, as family
farmers use tree-based solutions based in agroforestry to improve food
security, nutrition, income, soil, human and ecosystem health, and to help them
adapt to and mitigate climate change.
With
their multidisciplinary research and the knowledge they generate, ICRAF and its
partners advance policies and practices that benefit the poor and the
environment.
The
Centre’s headquarters are in Nairobi, Kenya, and it conducts research in more
than 30 countries in Africa, Asia and Latin America. ICRAF is a member of the
Consortium of 15 independent agricultural research centres of CGIAR.
To
learn more, please visit our website: www.worldagroforestry.org
The
Position: The holder of the position
shall provide administrative and logistical support to ICRAF’s front office,
Procurement and the Travel, visitors and Conferences office.
Duties
and Responsibilities
·
Together with the Audio Visual
Officer, manage the day to day allocation of conference resources and equipment
·
Follow up to ensure timely
chargebacks to internal and external stake holders and that the charges are
credited to Operations account.
·
Facilitate hotel bookings for clients
during various meetings using the prequalified list of hotels and securing all
inbound and outbound bookings and ensure that payments are done on time.
·
Act as the link person between ICRAF
administrators and the various hotels and providing feedback to both parties.
·
In conjunction with both internal and
external stakeholders prepare budgets, implement and monitor the events
·
Establish Standard Operation
Procedures (SOPs) with prequalified service providers within the event
management industry for efficient and effective running of conferences and
symposia.
·
Together with the travel Agency
provide support to the travel function of the Centre through:-
1.
Ensuring timely receipts of invoices
and payments of travel done by ICRAF staff
2.
Follow up on monthly charge backs on
air ticket and carbon foot print levies by working closely with Financial
Services Unit (FSU)
3.
Ensuring adherence to the various
agreements entered between ICRAF and the various airlines
4.
Consult with ICRAF administrators on
quarterly basis for feedback on various areas of improvement on services
offered by the Travel Agency
·
In liaison with the Administrators,
manage the catering services, events, conferences and meetings.
·
Working with the Operations Unit by:-
1.
Providing administrative support to
the Head of Operations Unit
2.
Working with the assistant Operations
Manager in areas of facility management,
3.
Action follow-up and closely monitor
execution of facility maintenance works
·
Produce quarterly reports – travel
cost analysis, conferences usage
·
Performs other duties as assigned by
supervisor.
Required
Academic and Professional Qualifications:
·
Bachelor’s degree in Business
administration/Events planning or related field. Working knowledge of MS Office
applications.
Required
Skills and Competencies:
·
At least 3 years’ experience in
Travel, events and hospitality industry.
·
Excellence in complete travel coordination
from air to hotels including ground transfers.
·
Previous experience in event
management.
Terms
of offer: We offer a collegial, diverse and
gender-sensitive working environment, and we encourage applications from
qualified women.
This
position is remunerated on Local Terms.
The
appointment will be for an initial period of three (3) years, subject to a six
(6) months’ probation period.
How
to apply:
CLICK HERE to apply
online by completing the application form and attach your cover letter and
CV/Resume (as one document – labelled with your First Name and Last Name).
Applications
will be considered until 03 October 2017.
Please
note that only short-listed applicants meeting the above requirements will be
contacted.
