Check your search results here

Administrative Assistant Job in Kenya

The Nairobi Waldorf School seeks to hire an Administrative Assistant to be based in Nairobi.

Role Purpose: Provide overall administrative support to the school; this includes provision of timely and accurate administrative support for teachers, and staff. 

S/he will provide maintain effective and timely communication with all stakeholders for the school to operate efficiently.

Duties & Responsibilities
  • Respond to telephone calls, take messages, greet visitors and prospective parents and direct them to the concerned staff members as required.
  • Develop and maintain the school’s teaching and learning materials inventory system
  • Maintain an updated database of all stakeholders contacts
  • Maintain a database of all parents contacts and ensure they are updated from time to time
  • Accurately type and process various documents as and when required
  • Keep a daily check on the e-mail that is sent to the office and respond to them as directed in a timely manner
  • Dispatch duties to varied staff members as and when required
  • Maintain a clean reception area at all times
  • Arrange transport for staff members and visiting mentors when dispatched on a work-related trip
  • Assist in the completion of pupils progress reports
  • Manage office requirement and make orders as and when required
  • Issue games kits, library books and class materials
  • Schedule meetings, prepare the agenda, take minutes at such meetings and circulate accordingly
  • Update the notice boards by posting and removal of outdated materials
  • Maintain an updated filing system, file correspondence, and retrieve information from active files or archives upon request
  • Maintain a School transport register and pupil’s transport schedule
  • Provide First Aid and arrange for hospital follow up or emergency evacuation if necessary
  • Keep track of leave schedule
  • Any other role as may be directed by the School Management
  • Bachelor’s degree in a Business related field will be an added advantage
  • Minimum Diploma in Business Administration or a business related field
  • Secretarial skills
  • Social Media savvy
  • A First Aid certificate is an advantage
  • At least 3 years continuous work experience in a similar position
  • Proficient in Microsoft Office
  • Mature person with the ability to follow-up tasks through to completion
  • Excellent Communication both verbal and written
  • Excellent Customer Service skills
  •  Proficient in Microsoft Office.
  • Able to multi-task and work under pressure
  • Strong work ethics with demonstrated professionalism
  • Strong interpersonal, organization and planning skills.
  • A Time conscious  individual with the ability to meet deadlines
  • A Team player
  • Ability to deal with children
  • Self motivated with a sense of urgency to complete tasks and meet deadlines;
  • Ability to handle confidential information.
How to Apply

Candidates who meet the outlined specifications should send a detailed CV with 3 referees and a cover letter giving current and expected salary to by Friday 1st September, 2017

Clearly indicate the position title on the subject line.  

Only shortlisted candidates will be contacted.  

DO NOT MISS to Subscribe below for the latest jobs to your EMAIL for FREE

Enter your email address:

Delivered by FeedBurner

Want to know the latest news, read great articles, features, jobs and careers? Then click here