The Nairobi Waldorf School
seeks to hire an Administrative Assistant to be based in
Nairobi.
Role Purpose: Provide overall administrative support to the school; this includes provision of timely and accurate administrative support for teachers, and staff.
Role Purpose: Provide overall administrative support to the school; this includes provision of timely and accurate administrative support for teachers, and staff.
Duties & Responsibilities
- Respond to
telephone calls, take messages, greet visitors and prospective parents and
direct them to the concerned staff members as required.
- Develop and
maintain the school’s teaching and learning materials inventory system
- Maintain an
updated database of all stakeholders contacts
- Maintain a
database of all parents contacts and ensure they are updated from time to
time
- Accurately
type and process various documents as and when required
- Keep a daily
check on the e-mail that is sent to the office and respond to them as
directed in a timely manner
- Dispatch
duties to varied staff members as and when required
- Maintain a
clean reception area at all times
- Arrange
transport for staff members and visiting mentors when dispatched on a
work-related trip
- Assist in the
completion of pupils progress reports
- Manage office
requirement and make orders as and when required
- Issue games
kits, library books and class materials
- Schedule meetings,
prepare the agenda, take minutes at such meetings and circulate
accordingly
- Update the
notice boards by posting and removal of outdated materials
- Maintain an
updated filing system, file correspondence, and retrieve information from
active files or archives upon request
- Maintain a
School transport register and pupil’s transport schedule
- Provide First
Aid and arrange for hospital follow up or emergency evacuation if
necessary
- Keep track of
leave schedule
- Any other role
as may be directed by the School Management
Qualifications
- Bachelor’s
degree in a Business related field will be an added advantage
- Minimum
Diploma in Business Administration or a business related field
- Secretarial
skills
- Social Media
savvy
- A First Aid
certificate is an advantage
- At least 3
years continuous work experience in a similar position
- Proficient in
Microsoft Office
Competencies
- Mature person
with the ability to follow-up tasks through to completion
- Excellent
Communication both verbal and written
- Excellent
Customer Service skills
- Proficient
in Microsoft Office.
- Able to
multi-task and work under pressure
- Strong work
ethics with demonstrated professionalism
- Strong
interpersonal, organization and planning skills.
- A Time
conscious individual with the ability to meet deadlines
- A Team player
- Ability to
deal with children
- Self motivated
with a sense of urgency to complete tasks and meet deadlines;
- Ability to
handle confidential information.
How to Apply
Candidates who meet the outlined specifications should send a detailed CV with 3 referees and a cover letter giving current and expected salary to manager@nairobiwaldorfschool.ac.ke by Friday 1st September, 2017
Clearly indicate the position title on the subject line.