Job Title: PA &
Office Administrator
Reporting to: Executive
Business Manager
Personal Assistant
Personal Assistant
- Receiving and
sorting daily deliveries / mail.
- Managing
executives’ diaries and organizing meetings and appointments.
- Controlling
access to the executive
- Booking and
arranging travel, transport and accommodation.
- Preparing
letters, presentations and reports on behalf of the executives.
Office Administration
- Manage Office
consumables budgeting, requisitioning and usage.
- Ensuring the
office & compound is clean and properly maintained.
- Supervising
and monitoring administrative staff.
- Ensuring
utility bills are paid on time i.e. Internet, Telephone, Water,
Electricity, gardening etc.
- Keeping a
register of the company’s assets and organizing for repairs &
maintenance of the same.
- Ensuring
company vehicles are properly maintained and fueled.
- Organizing
internal company events.
- Work with
receptionist to coordinate meeting rooms and ensure adequate supplies are
available and their tidiness.
- Assist HR with
implementation of various office policies.
- Ensure office
efficiency is maintained by carrying out planning and procurement of
office equipment and overseeing their safe keeping, allocation and/or
storage as applicable.
Knowledge, Skills and
Abilities
- Proven work
experience as a personal assistant
- Knowledge of
office management systems and procedures
- Outstanding
organizational and time management skills
- Ability to
multitask and prioritize daily workload
- Excellent
verbal and written communications skills
Qualification and Experience
Requirement
- Minimum 5
years of experience as a Personal Assistant
- Hold a
Bachelor’s Degree from a recognized institution
- PA
Training/Certification will be an added advantage
How to Apply
If interested, kindly send
your CV and application letter to recruit@zeepo.co.ke indicating the job position
on the title.