Duma Works is recruiting an Operations and Events Coordinator for
one of our clients.
The company is building a
network of spaces that serve as homes and meeting spots for entrepreneurs
and innovators.
Location: Nairobi
In addition, the candidate
will act as a resource person towards improvement of events execution as well
as work closely with technical teams to improve event management systems
processes and services.
The office holder will also
work closely with the content curators and the community manager to ensure
great member experience.
Main Responsibilities
- To make sure
all events at are scheduled on the platform without conflict,
overlap or saturation (Ideally 4 weeks before the event)
- To ensure all
content curators are well equipped and have all the support they need
(e.g. equipment) to deliver on planned content
- Create a smooth
flow and facilitate members using the company as a platform for their
events (including but not limited to workshops, product launches,
round-tables.)
- Ensure
all events have been processed through a defined marketing process (EDMs,
Newsletters, Rotation on the company’s Screens, Social Media,
Events)
- Run the
registry of the attendees of all the events and the space so as to
quantify and qualify the flows of individuals in the company on a quarterly
basis
- Maintain a
supplies list (who facilitate events e.g. water suppliers e.t.c.) and
update accordingly
- Prepare and
present a monthly report of how to improve the engagement with the content
curators and what types of event have been done at the space.
- Prepare
operational budgets, forecast and adjust when necessary.
- Coordinate with
relevant parties on menus, food order, event schedule, music and all
logistics of events at the company
- Co-ordinate
with Content management to ensure syncing of content and events.
- Consistently
set up banners, booths and other event decor.
- Analyse event
performance, ratios, trends and prepare monthly metrics presentation with
recommendations for enhancements.
- Execute on
operational and event enhancement initiatives.
- Maintain record
of and execute all payments, receivables related to the company within the
agreed time with supplier e.g 30 day, 60 days, or 90 days
- Any other
duties as may be assigned from time to time
Personal attributes
- Self-driven;
- results –
oriented;
- team player;
- problem solving
focus;
- technical zeal;
- strong time
management/organisational skills;
- hard-working;
- self-discipline
and drive;
- high integrity
and ethical standards;
- good
interpersonal skills;
- Good
prioritising and planning capabilities;
- Great communication
skills, good UX appreciation and practice.
Apply
Cover Letter and a detailed
CV are to be sent by email to apply@dumaworks.com marking the subject as
“2486”, Your Full name & Phone number e.g. 2486, Barack Obama, 07xxxxxxxxx.
If you don’t follow these instructions, your application will not go
through.
Applications without a
Motivation Letter will not be considered.
Deadline for receiving
applications: 15th November 2016
N.B. When applying to any job through Duma Works, you can expect that
after you apply, you will receive a confirmation email, and then an SMS alert
asking you to take a basic screening test over email or SMS. The test may not
arrive immediately. Please be patient. The test will typically be 5-8 questions
to help us understand your background. Regular SMS rates apply to the test, and
if you ever have any issues with the process, please reach out to 0702093793.
If you apply and don’t meet these minimum qualifications, we won’t be able to
forward your application to the employer. This is to save both you and the
employer time and make sure you both find the best match.