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Company Secretary Job in Kenya

The Youth Enterprise Development Fund is a State Corporation under the Ministry of Public Service, Youth and Gender Affairs established to address the challenge of youth unemployment in the country. 

The Fund provides loans and business development services to youth owned enterprises. 

The Fund now invites applications from dynamic, innovative and experienced individuals to fill the following vacant position:

Company Secretary 

Ref: CS/1/2016

Responsible to:
 Chief Executive Officer
Job Purpose: To handle litigation, arbitrations / court cases by instructing and liaising with external advocates to ensure the Fund does not incur, or mitigate against losses from suits.
The successful candidate will be responsible for assisting and supporting the Chief Executive Officer by ensuring that the Youth Enterprise Development Fund Board adheres to all legal requirements that govern business operations. 

He/ She will provide Legal support to management, Business Units as well as the Fund subsidiaries.

Key Responsibilities
  • Ensure full compliance with the law, legislative issues, policies and procedures as stipulated by the statutes with a deep understanding of the competition and economic regulatory legislation in Kenya and the region.
  • Oversee the preparation, vetting and negotiation of contracts, formal agreements and other legal instruments to meet the laid down requirements for execution.
  • Ensure safe custody of the Fund’s instruments and documents such as organization seal, charged documents and suit papers, and ensure confidentiality and privacy of all legal data of the organization
  • Coordinate the preparation of agendas of Board of Directors and implementation of action points
  • Conduct legal research, investigations, preparation of witness for pre-trial and hearing, develop concept papers, prepare legal briefs and opinions as well as develop effective defense strategies, arguments and testimony in preparation of legal proceeding of cases in liaison with external lawyers.
  • Instruct external lawyers to ensure that the Fund’s interests are adequately and promptly represented.
  • Prepare, compile and maintain the requisite case management reports for the various committees within the Fund.
  • Represent the Fund in courts, tribunals, arbitrations and other legal matters and to ensure the Fund does not incur losses.
  • Peruse and interpret legislation and other legal instruments and advise the Fund accordingly
  • Provide secretarial services to the Board including ensuring that the Board work plan is prepared and adhered to, circulating board papers in advance of the meeting, keeping a record of attendance at meetings, keeping safe custody of the seal and a record of its usage, and preparing the Board for annual general meetings where applicable.
  • Provide guidance to the Board and Board members individually on their duties, responsibilities and powers and how these should be exercised in the best interests of the Fund;
  • Ensuring that Board procedures are followed and reviewed regularly, and that the Board complies with the Law, rules and regulations
Qualifications / Experience
  • Must have a Bachelor of Law (LLB) degree from a recognized university and be an advocate of the High Court of Kenya with a current practicing certificate.
  • Must be a qualified Certified Public Secretary (CPS K).
  • A Master’s Degree will be an added advantage
  • At least 6 years practical work experience in a busy Public/ Private organization, 3 years of which should be in a senior management level.
  • Experience in a Banking/Financial/Commercial institution will be an added advantage.
Job Specification (Expected Skills / Attributes)
The incumbent will be required to possess the following attributes:
  • Must be analytical with good management skills and ability to work with minimum supervision.
  • Must be self-motivated with strong interpersonal skills
  • Must have strong influencing and negotiation skills
  • Knowledge of provisions of the Banking Act, Central Bank of Kenya, Capital Markets Authority, and The Companies Act
  • Knowledge of developments in legal practice and statutory amendments that are likely to have an impact on the Fund’s operations
The prospective candidate shall provide evidence of compliance with the following:
  • High integrity and meet the requirements of chapter 6 of the Constitution of Kenya 2010
  • Higher Education loan’s Board (HELB) clearance certificate
  • Certificate of Good Conduct (Criminal Investigation Department Clearance)
  • Kenya Revenue Authority (KRA) tax compliance certificate
  • Ethics and Anti-corruption commission clearance certificate.
  • Credit Reference Bureaus clearance
How to Apply

Those fulfilling the requirements of the position should submit their applications together with a detailed C.V and all relevant testimonials stating your current position, current remuneration, expected salary, email address, telephone contacts. 

Applicants are also expected to provide postal address, telephone and email contacts of three references latest on the 12th August 2016.

All applications should be addressed to:
The Chief Executive Officer
Youth Enterprise Development Fund
P.O. Box 48610 - 00100

Youth Enterprise Development Fund is an equal opportunity employer.

Potential male and female candidates with disabilities are encouraged to apply

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