KANCO is a key partner to the Global
Fund to Fight HIV/AIDS, Tuberculosis and Malaria (TGF) and is assuming the role
of Principal Recipient of TGF grant in the Regional East African HIV Harm
Reduction Project.
In its role as Principal Recipient,
KANCO will ensure quality and effective program implementation, program
financial management, timely procurement of supplies and service delivery as
well as efficient monitoring and evaluation of the grant implementation
activities.
For the implementation of the
project, KANCO has established a Programme Management Unit (‘PMU’) which will
coordinate and oversee the implementation of the project and ensure compliance
of the terms and conditions of the grant agreements with the TGF and as well as
the KANCO rules, policies and procedures.
The PMU will ensure coordination with
other initiatives funded by the Global Fund and other health programmes.
In addition, it is critical the PMU
links with the implementing countries regional offices, other Country Offices
acting as PR for Global Fund programmes in the region and globally.
KANCO is seeking to employ a suitable
person for the following position to form part of the PMU
Internal Auditor – Part time Position
Position Summary: Establish an effective and independent internal
audit function for the management support of the Organization. Managing a sound
Internal Control System within the PMU and planning, supervising and reporting
the results of all internal audits and related assignments with recommendations
wherever applicable and work in close collaboration with the Finance Director
to ensure KANCO Fiduciary compliance
Responsibilities:
- Conducting Internal Control evaluation and
risk assessment to identify loopholes and areas requiring management
intervention to prevent frauds, embezzlements, misappropriations, misuse
and wastage and ensuring that objectives of the organization are achieved
economically, efficiently and effectively;
- Preparing an Annual Internal Audit Plan based
on risk assessment including tasks, assignments and timelines for
completion for each task and main activities, personnel to be employed,
and reporting results of audit;
- Preparing special reports when asked for by
the management on various aspects of financial management, including asset
management and security, financial reporting, decision support systems,
management Information systems;
- Assisting PMU in internal controls over contract
management, payments
- Annual audit of organizations financial
transactions as per the donor and government rules and regulations
- Assisting the finance department in
preparation Standard Operating Procedures in critical areas like meeting
financial obligations.
- Compliant oversight in regards to ensure
approved budgets are adhered including timely accountability and reporting
Specifying internal checks including
- Pre-audit checks, adherence to policies
procedures and compliance with rules, laws and regulations to ensure that
payments to contractors/consultants are made by them in accordance with
the stipulated guidelines of the government and donor agencies and
Ensuring that systems exist for generation of accurate and reliable
financial and other information;
- Conducting any other related task that may be
assigned by the management.
- Preparing Reports:
- Audit reports for the audit performed
- Monthly follow-up reports with the progress of
action plans designed (by recommendations’ owners) following audit recommendations
- Reports on data/processes analyzed including
improvements proposed
- Reports on the quality of internal controls in
the organization
Person Specification
- Business related degree
- Fully qualified Certified Public Accountant
(CPA) or Certified Chartered Accountant (ACCA)
- Certified Internal Auditor
- MBA Finance /Accounting will be advantage
- 5 years audit experience and developing and
implementing internal controls. Audit experience in NGO environment will
be advantage
- Excellent analytical and interpersonal skills
along with strong organizational ability; must be able to obtain, analyze
and evaluate a variety of information; organize, interpret and present it
in meaningful oral or written form for varied audiences and provide solid
analysis leading to sound decision-making.
- Eligibility to live and work in Kenya
Bilingual - Monitoring & Evaluation
and Documentation Officer
Position Summary: The Monitoring and Evaluation officer will provide
programme monitoring and evaluation support services ensuring high quality,
accuracy and consistency of work including Documentation of the project.
Responsibilities:
- Ensure the timely monitoring of the
implementation of the program grant activities in accordance with KANCO,
the Global Fund and country specific national system’s M&E procedures.
- Plan and coordinate the implementation of
project grant monitoring activities
- Prepare and regularly update the PMU project
monitoring framework.
- Prepare and regularly update grant M&E
field visit schedules in direct collaboration with the respective
ministries
- Participate in grant Sub-recipient (SR) field
monitoring visits. Follow-up with the SRs and relevant PMU staff on the
subsequent recommendations.
- Prepare regular project reports and analysis
as required.
- Ensure the timely collection of project
M&E data (according to the tools and written reporting procedures).
- Produce different analytical tables
corresponding to reporting and M&E requirements.
- Verification of SR reports and data provided
by SRs
- Provide training /support to SR
program/M&E staff in the area of monitoring and evaluation/report
writing.
- Administer all databases used in M&E of
the project (data base on clients, health goods, pharmaceuticals, etc.).
- Assist in the regular collection of results
for the project process indicators, with participation of PMU relevant
staff.
- Provide necessary inputs for the financial and
programmatic reports, communication materials as may be required by PMU
management.
- Accurate and timely reporting to the Global
Fund.
- To Provides information and documentation on
specific stages of projects/programme implementation
- Document and tracks innovative strategies/best
practices/new approaches
- Lead development of quality assurance systems
for the project to ensure data quality.
- Ensure appropriate data collection tools and
systems are in place and are being used correctly by staff and partners to
collect required and accurate data for performance, monitoring and
evaluation.
- Identify M&E technical assistance (TA)
needs of partners, facilities and provide/organize TA through training,
mentorship, and/or on-site supervision.
- Participate in program monitoring
visits/forums with other project staff as necessary.
- Perform other duties as required by Technical
project lead in programs
Persons Specification
- Bachelor’s Degree in social sciences,
statistics, demography, development or health related subjects, or
equivalent standard of education.
- Strong Monitoring and Evaluation skills
- Post graduate qualifications in M&E
- Strong command of computer software applications,
including database experience
- Minimum 5 years experience gained in programme
management, including programme monitoring and evaluation, operational
research, community development work and capacity building
- Experience implementing, coordinating and
assessing monitoring and evaluating health projects.
- Working knowledge of Global Fund programs
- Experience of developing and using management
information systems
- Strong analytical skills
- Ability to work independently and manage teams
remotely
- Excellent training and facilitation skills.
- Excellent written, analytical, presentation
and reporting skills.
- Expertise in setting up and supervising
routine project monitoring processes, including data quality assurance
activities.
- Proven ability to collect and analyse key
output and outcome data using Excel , SPSS,STATA, Epi-data, SAS
- Ability to work collaboratively across
disciplines and support diverse team members in completing tasks.
- Well-organized and detail oriented with good
follow-through.
- Fluency in both written and spoken English and
French is a must
- Eligibility to live and work in Kenya
Program Officer (PO) - Harm Reduction
Summary of the Position: The PO will provide technical advice, support and Strategic Direction for HIV/AIDS programme interventions on harm reduction.
S/he will support the technical
aspects of the sub-grant management, to ensure success in the program
implementation and demonstration projects.
Responsibilities:
- Offer technical advice on Harm Reduction to
the regional counterparts and implementing partners involved in HIV grants
implementation, in order to effectively utilize TGF resources.
- Undertake Harm Reduction programming capacity
analysis and capacity development process, and facilitate address
development needs of the SRs;
- Provide technical support to regional
counterparts, SRs and implementing partners on activities related to
HIV/AIDS and harm reduction within the overall framework of The Global
Fund project.
- Support the development and submission of work
plans, budgets, performance frameworks, Monitoring & Evaluation and
Procurement and Supply Management plans for the relevant grant, in close
cooperation with the Procurement, Finance and M&E sections and the
respective regional programmes.
- In accordance with approved relevant work
plans and budgets, support timely preparation of the procurement plans and
technical specifications for the health products in close consultation
with the relevant HIV and AIDS Control Programme in each of the eight (8)
countries.
- Work closely with M&E team for effective
monitoring, timely reporting and analysis of results of the project to
incorporate lessons learnt into recommendations for improvement to be
implemented by partners.
- Establish and maintain effective communication
channels and ensure sustainable information sharing with Regional
Programmes and sub recipients in the implementation of The Global Fund
project activities.
- Participate in the relevant technical working
groups sub-committees.
- Support a collaborative vertical coordination
between the different grant team as well as M&E, including
implementing harmonized approaches for any cross-cutting issues.
- Support the Project Mamager and the
communication and Documentation team in compiling best practices on
implementing Global Fund programme activities at the Regional level
including dissemination.
- Support the development of knowledge products
based on lessons learned, experiences and data generated through programme
implementation.
Person Specification
The job holder MUST possess the following
qualifications:
1. A minimum of Master’s degree in
Public Health, Project Management, or any relevant discipline (including social
science).
2. Minimum of 5 years’ experience in
Project Management on Harm Reduction among people who inject and their partners
on HIV or other health issues.
3. Knowledge:
- Understanding of both public health and human
rights dimensions of HIV prevention and care work;
- Experience of harm reduction programming or
other similar approaches;
- Strong commitment to confronting HIV and AIDS
at regional and international level;
- Strong support of harm reduction approaches or
work with injecting drug users;
- Understanding and strong ability to supporting
the role of communities and non-governmental sector in the responses to HIV
and other challenges associated with injecting drug use.
- Sufficient understanding and acceptance of
essential harm reduction principles;
- Excellent knowledge of the regional health
policy environment
4. Critical factors:
- Have skills to encourage field level partner
organizations to collaboratively introduce improvements to their
programmes and measures to increase efficiency of the country response to
HIV/AIDS epidemic and drug use related challenges;
- Have Excellent English language (written and
spoken), French would be an added advantage.
- Experience of work in areas related to
injecting drug use and Must have thorough understanding of challenges
faced by people who inject drugs;
- Experience in developing budgets and work
plans as well as monitoring and evaluation framework.
- Solid management and communication/negotiation
skills;
- Posses diplomatic skills and ability to apply
judgment and effectively represent the organization in challenging policy
discussions;
- Experience of working with implementing
partners or sub recipients in providing leadership and technical support
to the program
- Proven ability to work with a variety of
stakeholders including governmental officials and decision makers,
international organizations and donors, and people vulnerable to and affected
by the HIV epidemic
- Ability to work under pressure
5. Eligibility to live and work in
Kenya
Policy Manager
Summary of the Position: The job-holder will be responsible for coordinating
implementation of Policy Advocacy strategies and activities that facilitate the
achievement of KANCO’s regional Harm Reduction project goals.
Responsibilities:
- Analyse the existing regional policies and
legal frameworks, emerging program on harm reduction in East Africa and
identify issues or policy areas to explore, address and develop.
- Spearhead the formulation and implementation
of a plan of action in conducting the Harm Reduction Program.
- Coordinate with the Sub Recipients, Regional
partners, Governments and stakeholders on status of Policy on Harm
Reduction
- Review outputs from studies and research on
harm reduction within the program implementation in order to contribute in
the production of policy briefs, policy reviews and new policies
development.
- Coordinate with National, Regional and
International partners on harm reduction Policy-related concerns;
- Evaluate the effects of existing policies and
government programs on harm reduction in East Africa and beyond and share
this information with the technical working group and other relevant
stakeholders.
- Evaluate research methods and innovative
approaches to research projects on new or expanding program and policy
areas in Harm reduction within the region
- Spearhead the development of evidence-based
advocacy materials
- Monitor and appraise KANCO, Sub Recipients and
stakeholders on the reform environment and use the information generated
to improve the advocacy elements of program
- Represent KANCO in related advocacy forums,
Committees and TWGs.
- Develop strong relationships with key health
and HIV policy leaders, and strengthen and expand the organization's and
Sub recipients participation in relevant policy meetings and
deliberations;
- Collaborate with the Communications staff as
needed, to help develop strong and effective advocacy and media messages
to support the harm reduction work
- Regularly provide updates to the Program
Director and other Divisions regarding policy advocacy status
- Keep a fruitful relationship and liaise with
the policy representatives and other stakeholders through informal and
formal networking briefings and interactions such as participating in the
relevant donor thematic group meetings/consultative groups and advisory
groups
- Mentoring and coaching the sub recipients’
advocacy staff.
- Any other duties as may be assigned by
supervisor
Person Specifications
The job holder MUST possess:
- A minimum of Master’s degree in Public Health,
Project Management, or any relevant discipline (including social science)
- Minimum of 6 years relevant NGO experience
related to the job requirements, with at least 3 years in a supervisory
role
- Strong representation skills and capabilities
for high level policy work;
- Solid negotiations skills, articulation and
assertiveness in communication, Skills to present and defend their views,
Creative and independent thinking, Integrity and diplomacy;
- Familiarity with NGOs and development work an
advantage
- Familiarity with legislative work and engaging
other national government agencies,will be an added advantage
- A good team player with excellent written and
verbal communication skills
- Able to travel up to 45% of the time
- Proven knowledge and skills in implementing
advocacy projects and complex issues
- Demonstrated ability to handle complex process
and information integration issues
- Must demonstrate the following competencies:
- Interpersonal
- Conceptual
- Analytical and creative skills
- Report Writing skills
- Communication skills
- Operational Skills
- Planning
- Initiative, diligence and attention to detail
- Communication
- Eligibility to live and work in Kenya
- Working Knowledge of both French and English
Language is an asset
Finance Officer
Job Summary: To
take responsibility and give support in all matters related to finance by
adhering to laid down policies and procedures
Responsibilities
- Assisting the Finance Manager in preparation
of budget and financial reports in the field office
- Supporting the Finance Manager in budget
implementation and monitoring
- Receiving requisitions from field staff and
ensuring timely approval and disbursement of activity funds in the project
in liaison with the Finance and Program Officer.
- Documents financial transactions by entering
account information and coding payment vouchers and files for data
processing and/or payment
- Reconciling all control and balance sheet
accounts under own management and clearing all reconciling items
periodically
- Preparing relevant invoices to various clients
for payments and maintaining debtors’ accounts in the project office
- Keeping and maintaining all accounting records
and fixed assets register
- Coordinating the process of sourcing,
purchasing and supplying goods to the project
- Reconciling suppliers’ statements against
ledger statements monthly and liaising with the respective suppliers in a
bid to clear the reconciling items in the reconciliation
- Preparing payment reports to
suppliers/community groups, checking the reports against the corresponding
invoices to be paid and maintaining suppliers ledger accounts and passing
journal vouchers for necessary adjustments
- Preparing asset, liability, and capital
account entries by compiling and analyzing account information.
- Summarizing current financial status by
collecting information; preparing balance sheet, profit and loss
statement, and other reports.
- Maintaining customer confidence and protecting
operations by keeping financial information confidential.
- Participating in the internal audits as
scheduled and in external audits by providing the auditors with accounting
documents as requested and providing explanations to the audit
queries.
- Filing the VAT claims, Withholding Tax
returns, PAYE returns and NGO returns.
- Ensuring accounting compliance as per the
donor rules and regulations
- Assisting with systematic and ad-hoc analysis
of the project cost as a basis for evaluation, budgeting and operational
research studies
- Any other duties as may be assigned by
supervisor
Person Specifications
- Degree in Business field such as accounting or
finance,
- Professional qualifications in CPA / ACCA,
- 2 years in finance and Accounting function,
- Knowledge in at least one Accounting System,
working knowledge of SAGE PASTEL systems is a plus.
- Knowledge of Kenya VAT, Income Tax and other
statutory regulations
- Excellent communication and interpersonal
skills,
- High sense of initiative,
- Ability to work extra hard and deliver results
- Must demonstrate the following competencies:
- Interpersonal skills
- Pro activity
- Operational skills
- Team playing skills
- Communication skills
- Report Writing Skills
Advocacy Manager
Position Summary: Responsible for Providing Technical Support for
successful planning and implementation of TB and Nutrition programmes in line
with National and International Advocacy standards.
To manage, organize and support all aspects of KANCO’s TB and Nutrition programmes in line with the TB and Nutrition Sector priorities and in collaboration with other partners including active participation in TB and Nutrition Sector Coordination Fora, other agency liaison, training and supervising staff using techniques and appropriate tools available
Responsibilities
- Participating in the design, planning and
management of TB and Nutrition Programs and taking on a supporting role in
the implementation function.
- Lead and manage KANCO’s advocacy on TB and
nutrition through identifying advocacy opportunities locally and globally
including other related advocacy issues.
- Oversee designing, and implementation of
projects, related to TB and nutrition policy and advocacy.
- Identify related policy gaps and take lead in
policy advocacy both at the local and global levels
- Take lead in resource mobilisation initiatives
for TB and nutrition advocacy from both local and global sources.
- Increase the profile of TB and nutrition among
relevant stakeholders who include, CSOs, Government and media.
- Manage the TB and nutrition portfolio with the
particular emphasis on creating and sustaining linkages between CSOs,
Ministry of health and donors
- Maintain and expand KANCO’s national and
global role in TB and Nutrition and related advocacy issues
- Provide overall management of the TB and
Nutrition program and represent the organization in all technical working
groups, meeting and TB and nutrition foras
- Linking with the ACTION partners on TB and
Nutrition advocacy
- Collate and record data for monitoring and
evaluation on TB and nutrition and ensure timely reporting.
- Build and strengthen media capacity in TB and
Nutrition reporting and coverage
- Be the overall responsible person for
development of the TB and nutrition advocacy work plan, its implementation
and programmatic reporting
- Prepare and update of training material,
guidelines, information-communication-education (IEC) material, and
implementation tools
- Monitor and evaluate the progress and
performance of projects to ensure they meet acceptable performance
standard
- Managing completion of program
deliverables.
- Promote members’ capacity to participate in
Policy Development and Advocacy processes.
- Any other duties as assigned by immediate
supervisor
Person Specification
- University degree in Nutrition or related
social sciences
- Post graduate studies in Public Health,
Nutrition or a related technical field will be an added advantage
- Minimum 5 years’ experience with at least 2
years of progressively responsible professional work experience in policy
advocacy work.
- Experience in TB and nutrition and familiarity
with latest developments.
- Experience in training, capacity building and
community participation mechanisms
- Experience of a flexible approach to managing
and prioritizing a high workload and multiple tasks in a fast paced
environment with tight deadlines
- Experience of proactively identifying and
addressing issues
- General knowledge of global health, TB and
nutrition issues, and the current trends, methods and approaches required.
Policies and strategy to address national and global health issues.
- Relevant experience in TB, nutrition and
advocacy at the national level is desired
- High sense of integrity and Results oriented.
- Ability to communicate with tact.
- Ability to work independently and accurately.
- Strong communication skills, with excellent
written and spoken English
- Excellent computer skills, including internet
navigation, and various office applications
How to Apply
Qualified individuals are encouraged to apply.
Qualified individuals are encouraged to apply.
Please submit a cover letter and a
résumé indication your current and expected salary.
Indicate the title of position on the
subject line.
KANCO is an equal opportunity employer and does not discriminate against: color, race, nationality, ethnicity, religion or belief, gender, marital status, sexual orientation, age, HIV/AIDS Status, and disability.
Applications to be sent to the Human
Resource Office ONLY via email: jobs@kanco.org.
Please do not attach certificates and
testimonials at this point.
Application Deadline: 14th September,
2015
Kindly note that only shortlisted
persons will be contacted