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NGO Jobs in Kenya – KANCO

KANCO is a key partner to the Global Fund to Fight HIV/AIDS, Tuberculosis and Malaria (TGF) and is assuming the role of Principal Recipient of TGF grant in the Regional East African HIV Harm Reduction Project. 

The project will be rolled out in eight countries (Kenya, Uganda, Tanzania, Zanzibar, Burundi, Ethiopia, Seychelles and Mauritius). 

In its role as Principal Recipient, KANCO will ensure quality and effective program implementation, program financial management, timely procurement of supplies and service delivery as well as efficient monitoring and evaluation of the grant implementation activities.
 

For the implementation of the project, KANCO has established a Programme Management Unit (‘PMU’) which will coordinate and oversee the implementation of the project and ensure compliance of the terms and conditions of the grant agreements with the TGF and as well as the KANCO rules, policies and procedures. 

The PMU will ensure coordination with other initiatives funded by the Global Fund and other health programmes.

In addition, it is critical the PMU links with the implementing countries regional offices, other Country Offices acting as PR for Global Fund programmes in the region and globally.
 
KANCO is seeking to employ a suitable person for the following position to form part of the PMU
 
Internal Auditor – Part time Position
 
Position Summary: Establish an effective and independent internal audit function for the management support of the Organization. Managing a sound Internal Control System within the PMU and planning, supervising and reporting the results of all internal audits and related assignments with recommendations wherever applicable and work in close collaboration with the Finance Director to ensure KANCO Fiduciary compliance
 
Responsibilities:
  • Conducting Internal Control evaluation and risk assessment to identify loopholes and areas requiring management intervention to prevent frauds, embezzlements, misappropriations, misuse and wastage and ensuring that objectives of the organization are achieved economically, efficiently and effectively;
  • Preparing an Annual Internal Audit Plan based on risk assessment including tasks, assignments and timelines for completion for each task and main activities, personnel to be employed, and reporting results of audit;
  • Preparing special reports when asked for by the management on various aspects of financial management, including asset management and security, financial reporting, decision support systems, management Information systems;
  • Assisting PMU in internal controls over contract management, payments
  • Annual audit of organizations financial transactions as per the donor and government rules and regulations
  • Assisting the finance department in preparation Standard Operating Procedures in critical areas like meeting financial obligations.
  • Compliant oversight in regards to ensure approved budgets are adhered including timely accountability and reporting
Specifying internal checks including
  • Pre-audit checks, adherence to policies procedures and compliance with rules, laws and regulations to ensure that payments to contractors/consultants are made by them in accordance with the stipulated guidelines of the government and donor agencies and Ensuring that systems exist for generation of accurate and reliable financial and other information;
  • Conducting any other related task that may be assigned by the management.
  • Preparing Reports: 
  1. Audit reports for the audit performed 
  2. Monthly follow-up reports with the progress of action plans designed (by recommendations’ owners) following audit recommendations 
  3. Reports on data/processes analyzed including improvements proposed 
  4. Reports on the quality of internal controls in the organization
Person Specification
  • Business related degree
  • Fully qualified Certified Public Accountant (CPA) or Certified Chartered Accountant (ACCA)
  • Certified Internal Auditor
  • MBA Finance /Accounting will be advantage
  • 5 years audit experience and developing and implementing internal controls. Audit experience in NGO environment will be advantage
  • Excellent analytical and interpersonal skills along with strong organizational ability; must be able to obtain, analyze and evaluate a variety of information; organize, interpret and present it in meaningful oral or written form for varied audiences and provide solid analysis leading to sound decision-making.
  • Eligibility to live and work in Kenya

Bilingual - Monitoring & Evaluation and Documentation Officer
 
Position Summary: The Monitoring and Evaluation officer will provide programme monitoring and evaluation support services ensuring high quality, accuracy and consistency of work including Documentation of the project.

Responsibilities:
  • Ensure the timely monitoring of the implementation of the program grant activities in accordance with KANCO, the Global Fund and country specific national system’s M&E procedures.
  • Plan and coordinate the implementation of project grant monitoring activities
  • Prepare and regularly update the PMU project monitoring framework.
  • Prepare and regularly update grant M&E field visit schedules in direct collaboration with the respective ministries
  • Participate in grant Sub-recipient (SR) field monitoring visits. Follow-up with the SRs and relevant PMU staff on the subsequent recommendations.
  • Prepare regular project reports and analysis as required.
  • Ensure the timely collection of project M&E data (according to the tools and written reporting procedures).
  • Produce different analytical tables corresponding to reporting and M&E requirements.
  • Verification of SR reports and data provided by SRs
  • Provide training /support to SR program/M&E staff in the area of monitoring and evaluation/report writing.
  • Administer all databases used in M&E of the project (data base on clients, health goods, pharmaceuticals, etc.).
  • Assist in the regular collection of results for the project process indicators, with participation of PMU relevant staff.
  • Provide necessary inputs for the financial and programmatic reports, communication materials as may be required by PMU management.
  • Accurate and timely reporting to the Global Fund.
  • To Provides information and documentation on specific stages of projects/programme implementation
  • Document and tracks innovative strategies/best practices/new approaches
  • Lead development of quality assurance systems for the project to ensure data quality.
  • Ensure appropriate data collection tools and systems are in place and are being used correctly by staff and partners to collect required and accurate data for performance, monitoring and evaluation.
  • Identify M&E technical assistance (TA) needs of partners, facilities and provide/organize TA through training, mentorship, and/or on-site supervision.
  • Participate in program monitoring visits/forums with other project staff as necessary.
  • Perform other duties as required by Technical project lead in programs
Persons Specification
  • Bachelor’s Degree in social sciences, statistics, demography, development or health related subjects, or equivalent standard of education.
  • Strong Monitoring and Evaluation skills
  • Post graduate qualifications in M&E
  • Strong command of computer software applications, including database experience
  • Minimum 5 years experience gained in programme management, including programme monitoring and evaluation, operational research, community development work and capacity building
  • Experience implementing, coordinating and assessing monitoring and evaluating health projects.
  • Working knowledge of Global Fund programs
  • Experience of developing and using management information systems
  • Strong analytical skills
  • Ability to work independently and manage teams remotely
  • Excellent training and facilitation skills.
  • Excellent written, analytical, presentation and reporting skills.
  • Expertise in setting up and supervising routine project monitoring processes, including data quality assurance activities.
  • Proven ability to collect and analyse key output and outcome data using Excel , SPSS,STATA, Epi-data, SAS
  • Ability to work collaboratively across disciplines and support diverse team members in completing tasks.
  • Well-organized and detail oriented with good follow-through.
  • Fluency in both written and spoken English and French is a must
  • Eligibility to live and work in Kenya

Program Officer (PO) - Harm Reduction
 
Summary of the Position:
 The PO will provide technical advice, support and Strategic Direction for HIV/AIDS programme interventions on harm reduction. 

S/he will support the technical aspects of the sub-grant management, to ensure success in the program implementation and demonstration projects.
 
Responsibilities:
  • Offer technical advice on Harm Reduction to the regional counterparts and implementing partners involved in HIV grants implementation, in order to effectively utilize TGF resources.
  • Undertake Harm Reduction programming capacity analysis and capacity development process, and facilitate address development needs of the SRs;
  • Provide technical support to regional counterparts, SRs and implementing partners on activities related to HIV/AIDS and harm reduction within the overall framework of The Global Fund project.
  • Support the development and submission of work plans, budgets, performance frameworks, Monitoring & Evaluation and Procurement and Supply Management plans for the relevant grant, in close cooperation with the Procurement, Finance and M&E sections and the respective regional programmes.
  • In accordance with approved relevant work plans and budgets, support timely preparation of the procurement plans and technical specifications for the health products in close consultation with the relevant HIV and AIDS Control Programme in each of the eight (8) countries.
  • Work closely with M&E team for effective monitoring, timely reporting and analysis of results of the project to incorporate lessons learnt into recommendations for improvement to be implemented by partners.
  • Establish and maintain effective communication channels and ensure sustainable information sharing with Regional Programmes and sub recipients in the implementation of The Global Fund project activities.
  • Participate in the relevant technical working groups sub-committees.
  • Support a collaborative vertical coordination between the different grant team as well as M&E, including implementing harmonized approaches for any cross-cutting issues.
  • Support the Project Mamager and the communication and Documentation team in compiling best practices on implementing Global Fund programme activities at the Regional level including dissemination.
  • Support the development of knowledge products based on lessons learned, experiences and data generated through programme implementation.
Person Specification
 
The job holder MUST possess the following qualifications:
 
1. A minimum of Master’s degree in Public Health, Project Management, or any relevant discipline (including social science).
 
2. Minimum of 5 years’ experience in Project Management on Harm Reduction among people who inject and their partners on HIV or other health issues.
 
3. Knowledge:
  • Understanding of both public health and human rights dimensions of HIV prevention and care work;
  • Experience of harm reduction programming or other similar approaches;
  • Strong commitment to confronting HIV and AIDS at regional and international level;
  • Strong support of harm reduction approaches or work with injecting drug users;
  • Understanding and strong ability to supporting the role of communities and non-governmental sector in the responses to HIV and other challenges associated with injecting drug use.
  • Sufficient understanding and acceptance of essential harm reduction principles;
  • Excellent knowledge of the regional health policy environment
4. Critical factors:
  • Have skills to encourage field level partner organizations to collaboratively introduce improvements to their programmes and measures to increase efficiency of the country response to HIV/AIDS epidemic and drug use related challenges;
  • Have Excellent English language (written and spoken), French would be an added advantage.
  • Experience of work in areas related to injecting drug use and Must have thorough understanding of challenges faced by people who inject drugs;
  • Experience in developing budgets and work plans as well as monitoring and evaluation framework.
  • Solid management and communication/negotiation skills;
  • Posses diplomatic skills and ability to apply judgment and effectively represent the organization in challenging policy discussions;
  • Experience of working with implementing partners or sub recipients in providing leadership and technical support to the program
  • Proven ability to work with a variety of stakeholders including governmental officials and decision makers, international organizations and donors, and people vulnerable to and affected by the HIV epidemic
  • Ability to work under pressure
5. Eligibility to live and work in Kenya

Policy Manager
 
Summary of the Position: The job-holder will be responsible for coordinating implementation of Policy Advocacy strategies and activities that facilitate the achievement of KANCO’s regional Harm Reduction project goals.

Responsibilities:
  • Analyse the existing regional policies and legal frameworks, emerging program on harm reduction in East Africa and identify issues or policy areas to explore, address and develop.
  • Spearhead the formulation and implementation of a plan of action in conducting the Harm Reduction Program.
  • Coordinate with the Sub Recipients, Regional partners, Governments and stakeholders on status of Policy on Harm Reduction
  • Review outputs from studies and research on harm reduction within the program implementation in order to contribute in the production of policy briefs, policy reviews and new policies development.
  • Coordinate with National, Regional and International partners on harm reduction Policy-related concerns;
  • Evaluate the effects of existing policies and government programs on harm reduction in East Africa and beyond and share this information with the technical working group and other relevant stakeholders.
  • Evaluate research methods and innovative approaches to research projects on new or expanding program and policy areas in Harm reduction within the region
  • Spearhead the development of evidence-based advocacy materials
  • Monitor and appraise KANCO, Sub Recipients and stakeholders on the reform environment and use the information generated to improve the advocacy elements of program
  • Represent KANCO in related advocacy forums, Committees and TWGs. 
  • Develop strong relationships with key health and HIV policy leaders, and strengthen and expand the organization's and Sub recipients participation in relevant policy meetings and deliberations; 
  • Collaborate with the Communications staff as needed, to help develop strong and effective advocacy and media messages to support the harm reduction work 
  • Regularly provide updates to the Program Director and other Divisions regarding policy advocacy status 
  • Keep a fruitful relationship and liaise with the policy representatives and other stakeholders through informal and formal networking briefings and interactions such as participating in the relevant donor thematic group meetings/consultative groups and advisory groups 
  • Mentoring and coaching the sub recipients’ advocacy staff. 
  • Any other duties as may be assigned by supervisor
Person Specifications
 
The job holder MUST possess:
  • A minimum of Master’s degree in Public Health, Project Management, or any relevant discipline (including social science)
  • Minimum of 6 years relevant NGO experience related to the job requirements, with at least 3 years in a supervisory role
  • Strong representation skills and capabilities for high level policy work;
  • Solid negotiations skills, articulation and assertiveness in communication, Skills to present and defend their views, Creative and independent thinking, Integrity and diplomacy;
  • Familiarity with NGOs and development work an advantage
  • Familiarity with legislative work and engaging other national government agencies,will be an added advantage
  • A good team player with excellent written and verbal communication skills
  • Able to travel up to 45% of the time
  • Proven knowledge and skills in implementing advocacy projects and complex issues
  • Demonstrated ability to handle complex process and information integration issues
  • Must demonstrate the following competencies:
  1. Interpersonal
  2. Conceptual
  3. Analytical and creative skills
  4. Report Writing skills
  5. Communication skills
  6. Operational Skills
  7. Planning
  8. Initiative, diligence and attention to detail
  9. Communication
  • Eligibility to live and work in Kenya
  • Working Knowledge of both French and English Language is an asset

Finance Officer
 

Job Summary: To take responsibility and give support in all matters related to finance by adhering to laid down policies and procedures

Responsibilities 
  • Assisting the Finance Manager in preparation of budget and financial reports in the field office 
  • Supporting the Finance Manager in budget implementation and monitoring
  • Receiving requisitions from field staff and ensuring timely approval and disbursement of activity funds in the project in liaison with the Finance and Program Officer. 
  • Documents financial transactions by entering account information and coding payment vouchers and files for data processing and/or payment
  • Reconciling all control and balance sheet accounts under own management and clearing all reconciling items periodically 
  • Preparing relevant invoices to various clients for payments and maintaining debtors’ accounts in the project office 
  • Keeping and maintaining all accounting records and fixed assets register 
  • Coordinating the process of sourcing, purchasing and supplying goods to the project
  • Reconciling suppliers’ statements against ledger statements monthly and liaising with the respective suppliers in a bid to clear the reconciling items in the reconciliation 
  • Preparing payment reports to suppliers/community groups, checking the reports against the corresponding invoices to be paid and maintaining suppliers ledger accounts and passing journal vouchers for necessary adjustments 
  • Preparing asset, liability, and capital account entries by compiling and analyzing account information. 
  • Summarizing current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports. 
  • Maintaining customer confidence and protecting operations by keeping financial information confidential. 
  • Participating in the internal audits as scheduled and in external audits by providing the auditors with accounting documents as requested and providing explanations to the audit queries. 
  • Filing the VAT claims, Withholding Tax returns, PAYE returns and NGO returns. 
  • Ensuring accounting compliance as per the donor rules and regulations 
  • Assisting with systematic and ad-hoc analysis of the project cost as a basis for evaluation, budgeting and operational research studies
  • Any other duties as may be assigned by supervisor
Person Specifications
  • Degree in Business field such as accounting or finance,
  • Professional qualifications in CPA / ACCA,
  • 2 years in finance and Accounting function,
  • Knowledge in at least one Accounting System, working knowledge of SAGE PASTEL systems is a plus.
  • Knowledge of Kenya VAT, Income Tax and other statutory regulations
  • Excellent communication and interpersonal skills,
  • High sense of initiative,
  • Ability to work extra hard and deliver results
  • Must demonstrate the following competencies:
  1. Interpersonal skills
  2. Pro activity
  3. Operational skills
  4. Team playing skills
  5. Communication skills
  6. Report Writing Skills

Advocacy Manager
 

Position Summary: Responsible for Providing Technical Support for successful planning and implementation of TB and Nutrition programmes in line with National and International Advocacy standards.

To manage, organize and support all aspects of KANCO’s TB and Nutrition programmes in line with the TB and Nutrition Sector priorities and in collaboration with other partners including active participation in TB and Nutrition Sector Coordination Fora, other agency liaison, training and supervising staff using techniques and appropriate tools available 

Responsibilities 
  • Participating in the design, planning and management of TB and Nutrition Programs and taking on a supporting role in the implementation function. 
  • Lead and manage KANCO’s advocacy on TB and nutrition through identifying advocacy opportunities locally and globally including other related advocacy issues. 
  • Oversee designing, and implementation of projects, related to TB and nutrition policy and advocacy. 
  • Identify related policy gaps and take lead in policy advocacy both at the local and global levels 
  • Take lead in resource mobilisation initiatives for TB and nutrition advocacy from both local and global sources. 
  • Increase the profile of TB and nutrition among relevant stakeholders who include, CSOs, Government and media.
  • Manage the TB and nutrition portfolio with the particular emphasis on creating and sustaining linkages between CSOs, Ministry of health and donors 
  • Maintain and expand KANCO’s national and global role in TB and Nutrition and related advocacy issues 
  • Provide overall management of the TB and Nutrition program and represent the organization in all technical working groups, meeting and TB and nutrition foras 
  • Linking with the ACTION partners on TB and Nutrition advocacy 
  • Collate and record data for monitoring and evaluation on TB and nutrition and ensure timely reporting. 
  • Build and strengthen media capacity in TB and Nutrition reporting and coverage 
  • Be the overall responsible person for development of the TB and nutrition advocacy work plan, its implementation and programmatic reporting 
  • Prepare and update of training material, guidelines, information-communication-education (IEC) material, and implementation tools 
  • Monitor and evaluate the progress and performance of projects to ensure they meet acceptable performance standard 
  • Managing completion of program deliverables. 
  • Promote members’ capacity to participate in Policy Development and Advocacy processes. 
  • Any other duties as assigned by immediate supervisor
Person Specification
  • University degree in Nutrition or related social sciences
  • Post graduate studies in Public Health, Nutrition or a related technical field will be an added advantage
  • Minimum 5 years’ experience with at least 2 years of progressively responsible professional work experience in policy advocacy work.
  • Experience in TB and nutrition and familiarity with latest developments.
  • Experience in training, capacity building and community participation mechanisms
  • Experience of a flexible approach to managing and prioritizing a high workload and multiple tasks in a fast paced environment with tight deadlines
  • Experience of proactively identifying and addressing issues
  • General knowledge of global health, TB and nutrition issues, and the current trends, methods and approaches required. Policies and strategy to address national and global health issues.
  • Relevant experience in TB, nutrition and advocacy at the national level is desired
  • High sense of integrity and Results oriented.
  • Ability to communicate with tact.
  • Ability to work independently and accurately.
  • Strong communication skills, with excellent written and spoken English
  • Excellent computer skills, including internet navigation, and various office applications
How to Apply

Qualified individuals are encouraged to apply. 

Please submit a cover letter and a résumé indication your current and expected salary. 

Indicate the title of position on the subject line.

KANCO is an equal opportunity employer and does not discriminate against: color, race, nationality, ethnicity, religion or belief, gender, marital status, sexual orientation, age, HIV/AIDS Status, and disability.
 
Applications to be sent to the Human Resource Office ONLY via email: jobs@kanco.org. 

Please do not attach certificates and testimonials at this point. 

Application Deadline: 14th September, 2015


Kindly note that only shortlisted persons will be contacted

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