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Receptionist / Front Desk Coordinator and Payroll Clerk Jobs in Kenya

Sango and Kikaya Investment Company Limited

Receptionist / Front Desk Coordinator

Job Duties:

·                     Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries; Routes calls to specific people
·                     Directs visitors by maintaining employee and department directories; giving instructions.
·                     Maintains security by following procedures; monitoring logbook; issuing visitor badges.
·                     Maintains telecommunication system for house phone and console operation.
·                     Maintains safe and clean reception area & kitchen area by complying with procedures, rules, and regulations.
·                     Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
·                     Contributes to team effort by accomplishing related results as needed.
·                     Coordinates office activities/events.
·                     Coordinates the pick-up & delivery of express mail services (FedEx, UPS, etc.)
·                     Schedule meetings and conference rooms.
·                     Book local hotel reservations.
·                     Assists in the ordering, receiving, stocking & distribution of office supplies.
·                     Working with Shipping & Receiving.
·                     Ability to lift up to 20 pounds.
·                     Experience as a Receptionist or administrative support role added advantage
·                     Excellent communication skills (written and oral)
·                     Proficient with Microsoft Office (Outlook, Word, PowerPoint, & Excel)
·                     Detail oriented, organized, and ability to manage multiple projects while exemplifying stellar interpersonal skills
·                     College diploma or degree or equivalent experience preferred
Payroll Clerk

Essential Responsibilities:
·                     Responsible for the accurate compilation of payroll/timekeeping records.
·                     Reviews and records pay rate and account number changes in a timely manner.
·                     Assists and directs assistants with employee’s payroll issues, direct deposit issues, etc.
·                     Follows established timekeeping and accounting principles.
·                     Processes payroll.
·                     Reports on payroll.
·                     Reports on SCA and labor reports. 
·                     Prepares and creates monthly, quarterly, and annual reports and reconciles all payroll related general ledger accounts.
·                     Performs all other position related duties as assigned or requested.
·                     Conducts reviews to ensure accurate computation of pay and interprets company policies and government regulations affecting payroll and timekeeping processes.
·                     Assists Business Manager with reconciling labor hours and ODC to invoices.
·                     Performs all other position related duties as assigned or requested.
Work Environment, Physical Demands, and Mental Demands:
·                     Typical office environment with no unusual hazards, occasional lifting to 20 pounds.
·                     Constant sitting while using the computer terminal.
·                     Constant use of sight abilities while reviewing documents.
·                     Constant use of speech/hearing abilities for communication.
·                     Constant mental alertness, must possess planning/organizing skills, and must be able to work under deadlines.
Minimum Requirements:
·                     A minimum of CPA 1 or KATC Final or related experience.
·                     Working knowledge of word-processing and accounting/payroll software applications.
·                     Good written communication skills.
·                     Organizational skills and ability to perform detail-oriented work are requirements

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