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NGO Jobs in Kenya - FilmAid

About FilmAid: FilmAid is a development and humanitarian communications organization that harness the power and influence of film and media to combat critical social issues by creating multimedia content designed to inform, inspire and empower. 

FilmAid uses strategic and integrated approach to distribution including broadcasts, mobile cinema, workshops, community based screenings and digital media and works with communities to catalyse and drive social change.

Job Title:
 Field Manager
 
Duty Station: Dadaab

Job Purpose: To promote, position and lead the execution of FilmAid’s theory of social change through strategic distribution of content and skill development targeting community members and to coordinate and manage field operations and optimise the utilisation of FilmAid’s resources
 

Key roles and responsibilities include but are not limited to:
 
Leadership
  • Manage the implementation of FilmAid’s strategic plan at field level.
  • Plan and coordinate the work of the team and provide leadership to the team including overseeing the preparation and timely submissions and revisions of strategy papers, annual operations plan, work plans, concept proposals, full proposals, budgets, progress and donor reports.
  • Develop an implementation framework from existing grant objectives and indicators and lead the team to generate realistic work-plans to realize them.
  • Coordinate timely, quality implementation of activities in Dadaab and supporting mechanisms to assure quality programming; oversee and support timely and accurate project monitoring, evaluation, reporting, and compliance.
  • Ensure a community participatory methodology is maintained in all activities as envisioned in various existing protocols and guidelines
  • Oversee and co-ordinate overall operations in Dadaab including admin and staff management.
  • Responsible for the security and safety of all Dadaab program staff and organization’s assets.
  • Ensure mainstreaming of security and protection considerations into all programs
  • Coordinate all field level legal processes and advise the Operations Director accordingly.
Partnerships
  • Representing FilmAid with all stakeholders at the field level
  • Develop and maintain relationship with the third parties including the UN, Donors, NGOs, Refugees, host communities and host governments, players in the industry and other relevant associations and ensure good cooperation and collaboration
  • Identify, build and maintain strategic partnerships with relevant partners in Dadaab and Garissa county;
Staff Management
  • Ensure positive team atmosphere, and provide appropriate support to staff.
  • Focal point for Sexual Exploitation and Abuse (SEA) cases at the Field level.
  • Creating and maintaining an environment that is free from SEA to beneficiaries of the program and report any suspected violations of the Code of Conduct as per policy reporting procedures.
Skills, Qualifications and Requirements:
  • Must be a Kenyan national
  • Bachelor’s Degree in Business Management / Business Administration / Public Administration
  • Not less than 4 years’ experience in NGO management
  • Experience working within an international, multi-lingual environment
  • Effective leadership, management and supervision
  • Public Relations / Marketing/ Networking abilities and relationship maintenance skills
  • Highly developed communication skills and excellent command of English language, both written and spoken.
  • Planning & management skills
  • Strategic planning skills
  • Financial planning & management skills
  • Relationship building and maintenance skills
  • Problem solving & decision making skills
  • Performance standard setting & monitoring skills
  • Team player, excellent interpersonal and organizational skills.
  • Diplomacy skills
  • Commitment to humanitarian principles and action
Job Title: Administration Officer
 
Duty Station: Nairobi

About FilmAid: FilmAid is a development and humanitarian communications

Job Purpose: Responsible for the day-to-day administration of the organisation’s head office and supervision of the support staff.
 
Key roles and responsibilities include but are not limited to:
  • Overall office management through supervision of support staff;
  • Management of mail in and out of the office, including use of courier services;
  • Ensuring all utility, internet, radio service, photocopy and lease contracts are current and payments are made in a timely manner for the same, in addition to
  • Management of administrative budgets
  • Coordination and supervision of maintenance of office facilities and equipment
  • Oversight of security functions within the office, ensuring strict access control and office safety is maintained by all staff while on the premises.
  • Facilitation of travel arrangements with UNHAS/WFP for all staff, ensuring timely bookings and payments of all reconciled invoices; taxi pick-ups and accommodation for staff and visitors on mission
Qualifications and Requirements:
  • A Bachelor’s Degree in Business Administration or related field from a recognised institution.
  • 3 years’ experience of office management with at least one year of supervisory experience
Skills:
  • Good supervision skills
  • Good interpersonal skills & people management skills
  • Ability to work alone and in a team
  • Good report writing skills
Job Title: Project Assistant
 
Duty Station: Kakuma

Appointment Status:
 Fixed term for one year
 
Start Date: August 1, 2014
 
Job Purpose: The Project Assistant works closely with the Programme Manager and the Project Officer to provide programmatic support to FilmAid’s ongoing projects. 


This position will also work closely with the Outreach, Creative and Content, and Research and Learning teams at the field level in Kakuma to efficiently and effectively manage and report on programme activities. 

The post-holder will also work in close contact with donors, implementing partners, beneficiaries, refugee and host communities, and contribute to FilmAid's International's broader communications as aligned with FilmAid’s overall goals

Key roles and responsibilities include but are not limited to:
  • Keep up-to-date with all ongoing projects at field level and work closely with field staff and Nairobi-based Programme team to ensure successful implementation of activities,
  • Develop weekly and/or monthly update reports on all ongoing projects, including updates from specific departments, and submit to Field Manager, Programme Manager and other members of management team,
  • Develop information management and filing systems for ongoing projects, as required,
  • Keep up-to-date with Outreach and C&C work-plans at the field level, and ensure coordination among all departments in terms of planning and project delivery,
  • Ensure that Kakuma field staff are aware of critical timelines and events, and deliver activities accordingly,
  • Work closely with operational staff, including procurement, to ensure all activities have requisite materials and support to deliver projects within strict deadlines,
  • Support the Kakuma field team to identify and address support needs and challenges to project delivery,
  • Develop new and manage ongoing relations with project partners, including donors, implementing partners,
  • Represent FilmAid in various forums, as required, including at events with partners and help to enhance the organisation’s visibility and influence,
  • Incorporate programmatic learning into activities at the field level to ensure that best practices and challenges are incorporated into continued activities,
  • Maintain absolute confidentiality of all information that he/she may have access to in the execution of his/her duties.
Skills, Qualifications and Requirements:
  • At least 2 years experience in programme coordination, project implementation, and internal and donor reporting within the NGO sector. Experience in hardship postings desirable,
  • Experience in drafting and editing project documentation including reports, concept notes, project briefs, meeting minutes and programmatic work-plans,
  • Demonstrable strong organizational, coordination and time-management skills,
  • Experience delivering projects in a multi-department, cross-cultural environment,
  • Experience working directly with beneficiary communities in challenging locations.
  • Fluency in written and spoken English and Kiswahili is essential.
  • Experience with principles and practice of humanitarian aid and/or development.
  • Ready to work for long hours, and able to live in hardship areas.
  • Excellent interpersonal communication and organizational skills.
Job Title: Outreach Manager
 
Duty Station: Nairobi
 
Job Purpose: To ensure coordination and the implementation of all FilmAid authorised outreach activities.

Key roles and responsibilities include but are not limited to:
  • Manage the successful and timely implementation of all outreach activities in FilmAid’s program locations
  • Develop an implementation framework from existing grant objectives and indicators and lead Outreach team to generate realistic work-plans to realize them.
  • To ensure timely, quality and coordinated implementation of outreach activities and establish support mechanisms to assure quality content distribution
  • Ensure a community based approach and a participatory methodology in all outreach activities; all locations have relevant messaging committees comprising relevant stakeholders including target communities.
  • Oversee the development of facilitation guides for the films produced, and conduct facilitation skills training for the relevant teams
  • Work with the relevant staff in the preparation of project documents; strategy papers, annual operations plan, annual budgets, concept proposals, full proposals, progress reports, donor reports, etc.
  • Work in collaboration with R&L teams in the development and review of field monitoring tools as well as in keeping accurate statistics for outreach activities
  • Work in collaboration with Creative & Content, and R&L teams to ensure integrated successful approach to outreach implementation and delivery
  • Take a key role in recruitment including pro-actively determining job descriptions for relevant staff, sitting in interviews and post-interview processes.
  • Close collaboration with the Field Managers to ensure the accurate allocation of budgets.
  • Outreach staff supervision including management of their performance
Qualifications and Requirements:
  • A Bachelor’s Degree in Social/Development Studies, Communications/Media, International Development or a related field from a recognised institution.
  • 5 years’ experience in communication for social change, outreach and/or civic education
  • Experience in running public awareness campaigns using community structures and mass media is desirable
  • Proven experience in project management, coordination and staff supervision
  • Commitment to humanitarian principles and action
  • Experience working on multiple projects with tight deadlines
  • Good understanding of project management cycles
Skills:
  • Good supervision skills
  • Good interpersonal skills & people management skills
  • Ability to work alone and in a team
  • Good report writing skills
  • Program development skills
  • Planning and execution of laid down plans
  • Sufficient understanding of population of interest
  • Conflict management skills
  • Good understanding of M&E

Job Title: Grants Assistant
 
Duty Station: Nairobi

About FilmAid: FilmAid is a development and humanitarian communications organization that harness the power and influence of film and media to combat critical social issues by creating multimedia content designed to inform, inspire and empower. 

FilmAid uses strategic and integrated approach to distribution including broadcasts, mobile cinema, workshops, community based screenings and digital media and works with communities to catalyse and drive social change.
 
Job Purpose: Working closely with the Grants Manager, Outreach Manager and Programme Coordinator, the Grants Assistant is expected to support the management of existing grants to achieve the organizational objectives.

Key roles and responsibilities include but are not limited to:
  • Support the grant and contract function to ensure FilmAid Kenya’s compliance with the requirements, procedures and policies in respect of grants reporting to the donors
  • Assist in the financial oversight of the successful implementation of all grants ensuring donor compliance, contractual requirements and accurate and quality reporting on project progress
  • Maintain accurate records and effective and timely reporting of financial performance of sub-grantees and sub-contractors
  • Understand in integrate the grant and reporting requirements of FilmAid Kenya’s donors
  • Assist the Grants Manager and Finance Team to complete all donor financial verification processes
Qualifications and Requirements:
  • A Bachelor’s Degree in Commerce or Finance from a recognised institution.
  • Recognized certificate of professional qualification in Accounting (ACCA or CPA)
  • At least 3 years’ experience in accounting or finance
  • Experience with a donor-funded international development or humanitarian aid organisation will be an added advantage
Skills:
  • Financial planning and management skills
  • Budgeting and budgetary control
  • Good knowledge of financial management and accounting and budget principles
  • Financial reporting skills
  • Decision-making and problem-solving skills
  • Strong interpersonal and communication skills
  • Working knowledge of bet practice grants management approaches
  • Understanding of organizational objectives and how that relates to Finance and Grants Management

Job Title: Safety and Security Manager
 
Duty Station: Nairobi
 
Date of Posting: 24 June 2015
 
Closing Date: 8 July 2015
 
Appointment Status: Fixed term for one year
 
About FilmAid: FilmAid is a development and humanitarian communications organization that harness the power and influence of film and media to combat critical social issues by creating multimedia content designed to inform, inspire and empower. 

FilmAid uses strategic and integrated approach to distribution including broadcasts, mobile cinema, workshops, community based screenings and digital media and works with communities to catalyse and drive social change.
 

Job Purpose: The Safety and Security Manager carries the responsibility for the integrity of FilmAid Kenya's security system. 

S/he must be able to rapidly assess, advise and make recommendations for all programme staff, while ensuring best practices and maintaining accurate reports of security issues for all operations sites of FilmAid Kenya.

Key roles and responsibilities include but are not limited to:
 
1. Planning and Preparation: 

The SSM must develop the country Security Management Plan, and must ensure that all facilities are included in the plan and the plan is kept current to any changes. 
  • Regular evaluation of the FilmAid Kenya’s Safety and Security Management Plan (S.S.M.P.), Standard Operating Procedures (S.O.P.’s) and Contingency Plans (C.P.’s) and recommend areas of updating and revision to the Operations Director and Country Director 
  • Collate and disseminate appropriate safety and security information for FilmAid Kenya. This includes drafting regular situation reports and maintaining documents outlined in FilmAid Kenya's S.M.P. 
  • To design safety and security training materials/packages with assistance from the Operations Director to set standards, around a ‘learning outcomes’ principle, ensuring that key safety and security messages are conveyed to FilmAid Kenya staff and visitors in accordance with Preparedness, Prevention, Response and Recovery Plan. 
  • Regularly liaise with INGOs, UN Operations Directories, and other relevant partners on matters related to security and safety. 
  • Provide up-to-date case study information to feed into safety and security training requirements.
  • Conduct regular field office assessments and implement changes where necessary.
  • Alongside the Operations Director and Country Director, coordinate all security aspects of operational and programme planning and contingency responses.
  • Provide information and recommendations to the Operations Director and CD with regards to all security matters;
  • Briefing of new staff and visitors on safety matters.
2. Internal capacity building/procedures
  • With the Operations Director, Country Director and Field Managers, ensure the implementation of FilmAid Kenya Safety and Security Policies and Procedures across all operational sites.
  • Conduct regular internal training for all field office staff in safety-specific knowledge and skills.
  • Ensure radio and other security communication procedures are implemented correctly and consistently within the programme, providing training where necessary.
  • In consultation with the Field Managers, ensure the radio communications systems are maintained in goOperations Director working order; VHF, satellite phones and other security equipment.
  • Provide trainings using regularly updated case study information and ensure that staffs are fully aware of up-to-date security information
  • Work with relevant managers in the programme, ensure staff are trained and briefed as to their security and safety responsibilities and duties.
3. Advisory & monitoring services
  • Provide advise/mentoring to the Safety &Security Officers at all operational sites in collaboration with the respective Field Managers to ensure Staff Safety.
  • Support the review of training materials, in terms of including up-to-date safety and security information and pragmatic solutions to safety and security issues.
4. Field Assessments
  • Conduct risk assessments in the areas of operations for SOPs review and new locations for FilmAid Kenya programming for drafting of new SOPs.
  • Provide the Operations Director with recommendations towards training requirements at new and existing programme locations.
  • Liaise with other INGO/UN counterparts and the government security authorities to obtain relevant information.
  • Ensure staff conducting training or supporting training in any new locations are fully briefed.
5. Other primary tasks
  • Maintaining close collaboration with colleagues, particularly those working in Field Programmes.
  • Any other tasks or duties as required by the Security Focal Point or the organization.
  • Common Duties: 
  • Uphold the mission, and values of FilmAid Kenya. 
  • Follow and enforce all FilmAid codes of conduct and policies
  • Report any violations to appropriate FilmAid authorities, and participate in preventative initiatives. 
  • Actively seek opportunities that will complement ability to fulfil position’s responsibilities as well as further professional development, such as taking part in internal and external trainings.
Qualifications and Experience 
  • An appropriate Risk Security Management degree, or security-related experience preferably in the fields of security management, international relations, Law or a comparable field. 
  • 5-7 years professional experience in security management or law enforcement with the police/military. 
  • A minimum of 5 years work experience in an international humanitarian organizations or international peace keeping 
  • Experienced and knowledgeable in security/safety-related subjects, threat/risk assessment, security management, and personal and organizational security awareness 
  • Prior experience in the development and delivery of standardized training packages to both national and international staff.
  • Technical competency and training experience in field-based communications systems (such as HF Codan, Motorola VHF/Thuraya)
  • Proven experience of working effectively in complex security environments
How to Apply
 
Please e-mail applications with Cover Letter, CV and 3 references only by 8th July 2015 to: jobskenya@filmaid.org citing Safety and Security Manager as the subject.

Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified.


Only short-listed candidates will be notified.

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