Vacancy: Procurement Officer -
Kenya
Team / Programme: Programme Operations
Location: Dadaab
Grade: TBC
(Competitive Package)
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to children or
young people
Role Purpose: Under the supervision of the Logistics Coordinator, deliver timely, effective and accountable procurement support to Save the Children field teams in Dadaab by coordinating effective procurement, supply management, and overseeing proper documentation of goods procured.
Your support in the delivery of an effective Procurement function will play a key role in the expansion of Save the Children programmes in Dadaab to increase impact and enable positive change for children.
Role Purpose: Under the supervision of the Logistics Coordinator, deliver timely, effective and accountable procurement support to Save the Children field teams in Dadaab by coordinating effective procurement, supply management, and overseeing proper documentation of goods procured.
Your support in the delivery of an effective Procurement function will play a key role in the expansion of Save the Children programmes in Dadaab to increase impact and enable positive change for children.
Scope of Role:
Reports to: Logistics Coordinator
Dimensions: Save the Children has been operational in Kenya since 1984, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Reports to: Logistics Coordinator
Dimensions: Save the Children has been operational in Kenya since 1984, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child
protection, child rights governance, education, health, livelihoods, nutrition
and WASH.
Save the Children has an operational
presence in Dadaab Refugee Camp, Wajir, and Turkana
Staff Directly Reporting to this Post: Procurement /Logs Assistant
Key Areas of Accountability:
Staff Directly Reporting to this Post: Procurement /Logs Assistant
Key Areas of Accountability:
- Supporting the Logistics Coordinator in the
delivery of in-country procurement and proper recording out each
procurement status of the Dadaab logistics team;
- Ensuring that programme purchases are made in
a timely and transparent manner, that Save the Children procurement
policies and procedures are followed at an optimal quality/price, and that
all procurement procedures are properly implemented;
- Supporting and participating in effective
training of national staff responsible for the maintenance and efficient
running of procurement, and office infrastructure;
- a monthly ‘Procurement Report’ to the
Logistics Coordinator, detailing all procurement activities, and other
relevant information;
- Advising the Logistics Coordinator on evolving
market situations to adapt procurement activities accordingly and ensure
they are in line with internal policies.
- Representing the principles and work of Save
the Children to donors, United Nations, NGOs and INGOs, government, media
and other stakeholders when required;
- Complying with and promoting all Save the
Children Global policies such as Child Safeguarding, Whistle blowing,
Fraud, and Health and Safety.
Skills and Behaviours (our Values in
Practice)
Accountability:
- Holds self accountable for making decisions,
managing resources efficiently, achieving and role modelling Save the Children
values
- Holds the team and partners accountable to
deliver on their responsibilities - giving them the freedom to deliver in
the best way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not
achieved
Ambition:
- Sets ambitious and challenging goals for
themselves (and their team), takes responsibility for their own personal
development and encourages others to do the same
- Widely shares their personal vision for Save
the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships,
with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive
strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative
solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
Qualifications and Experience
- A Diploma in Procurement and Supplies
management (CIPS) or relevant area
- Minimum 5 years relevant experience of
procurement support, warehousing and stock control, in large international
non-governmental organisation or other international relief/development
body;
- Track record of training, managing and
developing staff in procurement and administrative systems;
- Excellent planning, coordination, and
reporting skills, with the ability to organise a substantial workload
comprised of complex, diverse tasks and responsibilities;
- Strong communication, people management and
interpersonal skills in English, with experience in leading multicultural,
multi location, values driven teams;
- Willingness to work and travel in often
difficult and insecure environments
- Commitment to Save the Children values
Vacancy:Administrative Assistant – Kenya Country Office
Position Code: SCI
AS
Team / Programme: HR,
Admin & IT
Location: Wajir
Grade: 5
Post Type: National
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to children or
young people
Role Purpose: Support in Managing the Save the Children Kenya Wajir Office Administrative and logistics issues and be the first point of contact for all visitors in Wajir.
Role Purpose: Support in Managing the Save the Children Kenya Wajir Office Administrative and logistics issues and be the first point of contact for all visitors in Wajir.
The person is responsible for
supporting the day to day running of Wajir office, organizing for conference
booking, accommodation, and travel arrangements for staff.
This includes the
effective Management of the stationery and Kitchen stores as well.
Reports to the Human Resource and Administration Officer.
Reports to the Human Resource and Administration Officer.
Dimensions: Save the Children has been operational in Kenya
since the 1950s, providing support to children through developmental and
humanitarian relief programmes delivered both directly and through local
partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH.
In 2012, as part of a global
reorganization process, Save the Children combined the programmes of SC UK, SC
Canada and SC Finland to create a single operation in Kenya.
By Feb 2013, we will have completed a
second transition, which will see us join forces with the British INGO, Merlin,
and merge their health and nutrition programmes with our own.
Save the Children has an operational
presence in Dadaab Refugee Camp, Garissa, Mandera, Meru and Wajir.
Staff directly reporting to this post: Cooks and Cleaners
Key Areas of Accountability:
Staff directly reporting to this post: Cooks and Cleaners
Key Areas of Accountability:
- Greet and welcome all Wajir Field Office
visitors and direct their requirements to the relevant staff/persons.
- Assist in receiving, forwarding and
dispatching of Office mails and faxes; including phone calls.
- Sending and receiving Wajir Field Office
parcels to Nairobi and other Offices.
- Responsible for making staff flight bookings
to and from field offices through ECHO and other air travel providers.
- Liaising and following up with Finance
department for payments of staff flights’ invoices and other payments
falling under the Front Office
- Responsible for making accommodation bookings
for staffs coming to Wajir Field office for official duties
- In liaison with Finance department, raise
paperwork for processing payment of suppliers.
- Managing the Wajir Field Office visitors meal
register at the guest house and ensure prompt billing
- Ensure that the Office has adequate supply of
drinking water at all times
- Responsible for maintaining the Wajir
Field Office Meeting rooms bookings register and ensure that relevant
meeting room equipment/gadgets are in working condition at all times
- Assisting in the preparation of documents as
necessary including photocopying, scanning, binding and distributing.
- Provide support in filing for various
departments from time to time, maintaining order and cleanliness of the
archives rooms and assist with retrieval of files from the archives.
- Provide support in loading, verifying of
incoming supplies, packaging/labelling of goods for dispatch.
- Ensure effective and efficient use of Save the
Children resources in order to minimize costs.
- Monitor and check on stock levels of guest
house food/purchases and initiate procurement process. Where necessary
account for advances issued promptly.
- Take care of the reception of goods Purchased
from field and Nairobi Offices.
- Support the logs officer to follow up on
procurement contract performance (in terms of date of start, date of
fulfilment, financial advances, increase or decrease in the costs, final
payment, bank guarantee if any, any problem arising during contract
implementation.
- Managing the in and out movements of purchased
and stored goods in the Stationery and kitchen stores.
- Take up assigned support roles from both the
Human Resource and Administration and Logistics Sectors
Skills and Behaviours (our Values in
Practice)
Accountability:
- Holds self accountable for making decisions,
managing resources efficiently, achieving and role modelling Save the
Children values
- Holds the team and partners accountable to
deliver on their responsibilities - giving them the freedom to deliver in
the best way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not
achieved
Ambition:
- Sets ambitious and challenging goals for
themselves (and their team), takes responsibility for their own personal
development and encourages others to do the same
- Widely shares their personal vision for Save
the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships,
with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of
competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative
solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
Qualifications and Experience
- University degree in a Business related field
although those with a higher National diploma from KNEC in similar field
may be considered
- Two years of working experience in
Administration or/and logistics in an INGO.
- Experience working with a humanitarian INGO is
an asset.
Knowledge:
- Good knowledge of logistics and
administration;
- At least two years’ experience in both
logistics and admin including asset management, distribution and general
office administration
- Knowledge INGOs working environment is an
asset.
- Computer/IT proficiency an added advantage.
- Very good command of MS Office.
- Knowledge of database management software is
an asset.
- Having good commands of written and spoken
English.
- Rigorous, precise, well organized and
punctual.
- Very good sense of initiative and
responsibility.
- Good interpersonal and communication skills.
- Very good negotiation skills.
- Ability to work in team, independently and in
stressful situations.
How to Apply
Interested candidates are hereby required to drop their applications together with copies of their academic qualifications, national Identity card and testimonials at SCI Wajir area Office with the position clearly indicated on top of the enclosed envelop and clearly addressed to The Human Resource and Administration Officer,SCI:Wajir Area Office; not later than 15th April 2015 at 5pm.
Interested candidates are hereby required to drop their applications together with copies of their academic qualifications, national Identity card and testimonials at SCI Wajir area Office with the position clearly indicated on top of the enclosed envelop and clearly addressed to The Human Resource and Administration Officer,SCI:Wajir Area Office; not later than 15th April 2015 at 5pm.
Those applying online should send
their applications to kenya.jobapplications@savethechildren.org.
Kindly note that Save the Children is an equal employment opportunity Organization and qualified female candidates and those with disability are encouraged to apply as well.
Kindly note that Save the Children is an equal employment opportunity Organization and qualified female candidates and those with disability are encouraged to apply as well.
Those who do not meet the minimum
academic qualification need not to apply.