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UN Jobs in Nairobi Kenya

UN World Food Programme - Somalia

Vacancy Announcement No.
006/2015 

Position No. 15-0017672 

Post Title:
 Senior Programme Assistant (Resource and Pipeline Management)
 
Contract type: Service Contract  
 

Post Grade: SC 6
 
Duty Station: Nairobi
 
Duration: 1 year (initial) 
 
Date of issue: 1st April 2015
 
Closing Date: 14th April 2015

Organizational Background: The World Food Programme Somalia activities include food assistance for relief, emergency school feeding, humanitarian air and logistics services, food coordination and emergency rehabilitation projects.
 
This position is open to qualified Kenyan candidates only. 

Female candidates in particular, are encouraged to apply.

Duties and Responsibilities:

Under the direct supervision of the Head of Pipeline and Resource Management and the overall supervision of the Head of Programme, the incumbent will be responsible for the following duties:
  • Assist in the preparation of actualized and accurate monthly pipeline reports in terms of food needs, cash & vouchers, opening stocks, balances, arrivals, loans and repayments and shortfalls;
  • Contribute to the preparation of upstream and downstream pipeline analysis reports;
  • Draft minutes of monthly Pipeline Committee meetings;
  • Assist in the preparation of Funding Proposals in consultation with the relevant Units and provide information on funds utilization when required;
  • Support in the preparation of Assignment Plans in accordance with import parities approved by in HQ, or based on the approved Funding proposals or on the availability of stocks in the Forward Purchase Facility;
  • Keep track of Purchase Requisitions (PRs), Purchase Orders (POs) and Shipping Instructions (SIs) issued by the relevant Units;
  • Monitor, update and track of all confirmed contributions soon as they are received and programmed;
  • Monitor Terminal Obligation Dates (TOD) and Terminal Disbursement Dates (TDD) of grants closely and ensure that unspent balances are reprogrammed;
  • Assist in the preparation of requests for advance financing as required;
  • Support in the preparation of monthly consolidated Funds Management Analysis reports;
  • Assist in the review of existing budgets and preparation of new budgets; prepare external transport budgets, and consolidate budgets prepared by various Units;
  • Assist in the preparation of Commodity and Cash & Voucher consolidated tables based on Vulnerability and Mapping (VAM) assessments;
  • Maintain records on resource and pipeline management activities;
  • Evaluate, develop and recommend procedures. Participate in discussions on new/revised procedures and practices; interpret and assess the impact of changes and make recommendations on follow up actions;
  • Perform other related duties as required.
Minimum Qualifications:

Education:
  • Secondary school education, preferably supplemented by courses in human resources, public administration, transport, development economics or other related field.       
Experience:
  • At least five years of progressively responsible experience, of which at least one year was closely related to programme functions. 
  • Experience in performing basic financial analysis, office or operational budgets and development of budgets, financial plans or analysis and supply chain management would be an asset. 
  • At least one year at the G5 level or equivalent.
Language:
  • Fluency in both oral and written communication in English is a requirement.
Knowledge:
  • Experience utilising computers including word processing, spreadsheet and other software packages.
  • Knowledge of WFP regulations and rules, and WFP policies and procedures in the area of work would be an added advantage.
Interested and qualified candidates are requested to submit online applications only according to the following procedures:
NOTE: You must complete Step 2 in order for your application to be considered for this vacancy.
 
Applications that do not meet the above requirements will be disregarded.
 
Only shortlisted candidates will be contacted.

United Nations Support Office for AMISOM (UNSOA)

United Nations Core Values:
Integrity, Professionalism, Respect for Diversity
 
Vacancy: Inventory and Supply Assistant, GL6, Mombasa

Deadline 22 April 201

Vacancy Notice No:
 UNSOA/SUPPLY/012/2015
 
Under the supervision of the Chief, General Supply Section or his/her designate and within delegated authority, the Inventory and Supply Assistant will carry out the following duties:
 
Duties and Responsibilities
  • Participate in acquisition planning for both UNSOA and UNSOM budget appropriations in line with the strategic plans, review and monitor the progress throughout the financial year;
  • Raise shopping carts in Umoja, in line with the approved acquisition plans and based on allocations to the respective fund and cost centre(s) in Umoja;
  • Generate purchase orders for review and finalization by procurement section, from the existing systems contracts whilst monitoring the contractual not-to-exceed values for each of the existing systems contract;
  • Conduct and participate in technical evaluations of offers from vendors through procurement section, with team members or the end users as the case may be, ensuring selected offers have met fitness for purpose;
  • Initiate and process Low Value Acquisitions to satisfy immediate operational requirements, cater for non recurrent expenditure(s) and any other requirements agreed upon;
  • Receipt of Supply Expendable and Non Expendable items;
  • Conduct physical inspection in coordination with R&I unit for the receipts under the self accounting unit;
  • Asset inventory management in Galileo IMIS, in relation to issuance, transfer in/out across the sectors, return to stock and processing of the documents related to the same; Issue Vouchers, Handover Voucher, Transfer Vouchers In /Out etc
  • Conduct physical verification/cycle counts updates in Galileo, location update and addressing any discrepancies related to inventory; Assignment of verification references designated to each period of verification;
  • Preparation of shipments across the various sectors, through submission of completed Cargo Movement Requests, Packing lists, Transfer Vouchers and Issue vouchers as the case maybe. Completion of Dangerous Goods declarations when required.
  • Participate in Contractor Performance Evaluation for the contracts due for renewal by the Regional Procurement Office;
  • Initiate actions related to amendments of the PD contracts with the responsible person(s) in RPO;
  • Generate business intelligence reports from Umoja and business objects for Galileo to assist in decision making processes;
  • Prepare Funds commitment in Umoja, whilst ascertaining the correctness of Fund, Cost Centre and GL Account details, to facilitate intermission funds transfer for LSD acquisitions;
  • Draft and submit official correspondence via Comet in relation to renewal of contracts, technical evaluation, budget funds redeployment, and any other assignments;
  • Monthly compilation of services reports for leased equipment and making the service entries in Umoja to facilitate payments and records maintenance;
  • Submission of Weekly inventory reports to Chief Supply Officer;
  • Perform other duties as required.
Competencies: Professionalism, Planning and Organizing, Teamwork and Accountability.
 
Qualifications:
 
Education: Secondary Certificate. Supplementary courses or additional training in supply chain management will be considered.
 
Experience: At least 6 years of progressively responsible experience performing logistics related duties. Minimum 3 years UN/NGO experience or other international bodies is a requirement.
 
Desirable: Operation of the United Nations Electronic Inventory System (Galileo) and UMOJA system, Resident of Mombasa are desirable.
 
Languages: Fluency in spoken and written English.
 
Skills: Computer skills, Excel spread sheets.
 
Qualified candidates may submit their applications including their curriculum vitae or United Nations Personal History form (P.11) to the email address recruitment-unsoa@un.org on or before the deadline. 

Please quote Vacancy Notice Number in the Subject of the e-mail.

United Nations Support Office for AMISOM (UNSOA)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Finance Assistant, GL5, Nairobi
 
Temporary Job Opening (One year)
 
Deadline 14 April 2015

Vacancy Notice No:
 UNSOA/FIN/013/2015
 
Under the supervision of the Chief, Budget & Finance Officer and within delegated authority, the Finance Assistant will be responsible for the following:
 
Duties and Responsibilities
  • Ensure all payment activities are properly recorded in the Fund’s Accounting System;
  • Audit various payment transactions e.g. changes in payment instructions, benefit deletions, suspensions & reinstatements, adjustments, etc, to ensure adherence to relevant financial regulations and rules;
  • Examine and record financial transactions of UNSOA Offices and prepare remittances for disbursement;
  • Assist in processing payments to governments and vendors for goods and services, including calculating, inputting and checking for correctness and communicating any discrepancies to supervisors;
  • Assist in processing payments to staff members for their entitlements including salaries, claims, education grants and income tax;
  • Draft/prepare memoranda and/or faxes to various offices, departments and overseas offices, incorporating field expenditures into Headquarters’ accounts;
  • Prepare journals and disbursement vouchers as required;
  • Settling expenditures against budgetary allotments;
  • Ensure accuracy of payment transactions and proper settlement of travel claims;
  • Respond to queries from staff members and third parties;
  • Verify the accuracy of historical/payable invoices’ download;
  • Perform other duties as required.
Competencies: Professionalism, Planning and Organizing, Communication and Teamwork.
 
Qualifications:
 
Education: Completion of Secondary School Certificate. Certificate in accounting, finance or related field is a requirement.
 
Experience: At least 5 years of progressively responsible experience in Finance or Accounting, Administration, logistics or related area.
 
Desirable: Knowledge of the ERP UMOJA system is desirable.
 
Languages: Fluency in spoken and written English.
 
Skills: Computer skills, Excel spread sheets.
 
Qualified candidates may submit their applications including their curriculum vitae or United Nations Personal History form (P.11) to the email address recruitment-unsoa@un.org on or before the deadline.

Please quote Vacancy Notice Number in the Subject of the e-mail.

United Nations Support Office for AMISOM (UNSOA)

United Nations Core Values:
Integrity, Professionalism, Respect for Diversity

Vacancy:
 Rations Quality Assurance Assistant, GL6, Mombasa
 
Vacancy Notice No: UNSOA/RATIONS/011/2015

Deadline 22 April 2015
 
Under the overall supervision of the Chief, Rations Unit and the Quality Food Inspector, UNSOA, the Rations Quality and Assurance Assistant will perform functions relating to physical examination and sensory analysis of products / materials, primarily foodstuffs, as well as the documented verification of the quality of rations imported/provided by the Rations Contractor, according to the required standards under the Rations Contract and related UN Standard.

Duties and Responsibilities

Specifically the incumbent will be responsible for the following:
  • Monitor Contractors’ incoming shipments as well as Contractors’ Kenya procured items in Mombasa;
  • Compile accompanying documentation - Health, Veterinary, Sanitary and Phyto-sanitary and safety certifications to conform to contract specification based on EU, ISO, Codex Alimentarius and HACCP standards and any other documents as required by the contract;
  • Provide Quality Assurance based on the accepted Quality Control Plan of the Contractor and according to the terms of the contract;
  • Monitor quality of products (organoleptic) and services delivered by the Contractor, within the terms of the contract;
  • Examine, verify and review the contract terms to ensure food supplied by the contractor conforms to the UN Statement of Work;
  • Verify and ensure contract procedures, as per set industry standards are properly executed and followed up at Rations Contractors’ Mombasa warehouse;
  • Ensure follow up of Rations Logistics supported from the Rations Contractors’ warehouse and all logistics pertaining to CRP’s received and stored in Mombasa for onward shipping;
  • Conduct regular inspections at the contractor’s facility (warehouse and vehicles) to ascertain wholesomeness, validation and warranty of products as well as Contractors’ full compliance with the Quality Control plan and conditions under the contract.
  • Conduct follow-up / trail inspections to ensure compliance with directives /instructions;
  • Organize inspection of subcontractors’ premises to ascertain hygienic and quality preparations / services;
  • Inform the Chief, Rations Unit of any discrepancies or disparities within the provision of the Rations Contract;
  • Provide professional advice and solutions on quality issues with photo evidence to substantiate;
  • • Conduct checks of expiration dates / shelf life of Emergency Reserve food rations (Dry/ CRPs/ Bottled water) outlined in the Rations Contract warranty requirements and specifications;
  • Collect information required for movements; submit CMR’s as and when required;
  • Ensure the timely dispatch of rations for troops supported from the Mombasa warehouse;
  • Perform other duties as required.
Competencies:
  • Professionalism, Planning and Organizing, Teamwork and Accountability.
Qualifications:
 
Education: Secondary Certificate.
 
Experience: At least six (6) years of progressively responsible experience in Rations handling and monitoring. Experience in hygiene and food safety management (ISO 22,000) and auditing is preferable. Minimum 3 years UN/NGO experience or other international bodies is a requirement. Training in logistics or related fields will be considered.
 
Desirable: Operation of the United Nations Electronic Inventory System (Galileo) and a Resident of Mombasa are desirable.
 
Languages: Fluency in spoken and written English.
 
Skills: Computer skills, Excel spread sheets.
 
Qualified candidates may submit their applications including their curriculum vitae or United Nations Personal History form (P.11) to the email address recruitment-unsoa@un.org on or before the deadline.
 
Please quote Vacancy Notice Number in the Subject of the e-mail.

UNDP Kenya invites applications for the following position:

Post Title:
Programme Analyst (USAID Low Emission and Climate Resilient Development in Kenya Project)
 
Contract Type:Fixed term Appointment (FTA)
 
Grade / Band: NOB
 
Direct Supervisor: Team Leader, Energy, Environment and Climate Change Unit
 
Duration: One year, renewable subject to funding and performance
 
Date of Issue: 01 April 2015
 
Closing Date: 10 April 2015

Background
: With financial support from USAID, the Ministry of Environment, Water and Natural Resources (MEWNR) through the United Nations Development Program is implementing a project on enhancing capacity for low emission development in Kenya.

Under the supervision of UNDP-Kenya Team Leader for Environment, Energy and Climate Change Unit (EECCU) and the Project Manager, the Programme Analyst will support implementation of the USAID Low Emission and Climate Resilient Development in Kenya project by provision of technical, management, administration support during implementation. 

The Programme Analyst will also provide technical coordination for the Key Result Area 4: National and County decision making tools for climate change interventions enhanced.

The Programme Analyst will play a key function of overseeing and sustaining the daily progress for the key result area, as defined in the Project Document, in order to ensure the effective delivery of the works conducted by responsible parties, national and international consultants and experts engaged for various outputs under the component.

Education and Experience:
  • Master’s Degree or equivalent in natural resource economics or social sciences, environment or a related field.
  • At least 2 years of relevant and demonstrable experience in the coordination and/or implementation of development projects, at the national or international level, especially focusing on climate change mainstreaming.
  • Experience in drafting technical reports as well as developing working papers and policy documents on climate change.
  • Demonstrated understanding of the National Climate Change Action Plan (NCCAP) process in Kenya.
  • Experience in the usage of computers, office software packages and web based management systems.
For the full terms of reference and application procedures please access the UNDP e-recruitment portal through the following link -https://undpcareers.partneragencies.org/ 

Notice

UNDP, as a matter of practice, does not charge any application, processing or training fee at any stage of the recruitment process.

“UNDP is an equal opportunity employer which strives to achieve overall balance in its staffing patterns”.

UN Women

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women would like to invite applications for the following position:

Post Title:
 Humanitarian and Disaster Risk Reduction Specialist
 
Contract Type: Fixed Term Appointment (FTA)
 
Grade / Band: NOC (ICS10)
 
Duration: One year, renewable subject to funding and performance
 
Date of Issue: 1 April 2015
 
Closing Date: 14 April 2015
The full terms of reference for the position can be accessed in the Women’s Empowerment section of the UNDP job site -http://jobs.undp.org/ 

Application Procedure
 
Interested and qualified persons can access and should apply on the UNDP Job site located on http://jobs.undp.org/ - on or before 14 April 2015; select “Women’s Empowerment” under “Group Section”. 

Applicants are required to fill and sign a Personal History Form (P11) Form and submit it together with their online application. 

Applications received via other means or after the deadline will not be accepted. 

UN Women will only be able to respond to those applications in which there is further interest.

Notice
 
UN Women, as a matter of practice, does not charge any application, processing or training fee at any stage of the recruitment process.
 

“UN Women is an equal opportunity employer which strives to achieve overall balance in its staffing patterns”.

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