NGO Jobs in Nairobi Kenya – icipe

Vacancy Announcement:Office Manager for the Director of Research and Partnerships and the Director of Finance and Administration
 
Ref No.NRS/95/022015
 
icipe - the International Centre of Insect Physiology and Ecology - is an international research organisation focused on African insect science for food and health. 

Its mission is to alleviate poverty by ensuring food security, improving health, protecting the environment and building the capacity of researchers and communities across the developing world. 

icipe has over 450 staff to support its research and capacity building programmes located at various sites in Kenya and Ethiopia, and projects in a number of countries across Africa.

icipe wishes to recruit a suitable person to fill the position of Office Manager in the Director of Research and Partnerships (DRP) and the Director of Finance and Administration (DFA) office wing.
The position is tenable in Nairobi, Kenya at the icipe Duduville campus.

This is a two-year contract, with a possibility of extension after successfully completing a six-month probation period of the first contract. 

A competitive compensation package will be offered to the right candidate. 

Overall Purpose of the Job: The Office Manager will have overall oversight for the efficient running of the offices of the DRP and DFA.

Specific Duties:
·                     Provide executive administrative services of a confidential nature to the DFA and DRP.
·                     Support the DFA and DRP in managing their daily schedule, e.g. agendas, correspondence, appointments, meeting documentation, liaison with senior staff and follow up on priority activities.
·                     Provide a point of liaison between the DFA/DRP and Centre staff, and ensure the smooth and efficient transfer of information and documentation.
·                     Manage all critical communication and documentation to and from the offices of the DFA and DRP (including phone calls, e-mails, faxes, etc.).
·                     Process correspondence for proper distribution, filing and follow up.
·                     Collate and analyse information on various issues upon request from the DFA and DRP.
·                     Make travel arrangements for the DFA and DRP (flight reservations, hotel bookings, procure visas), and maintain an up-to-date travel schedule.
·                     Assist in planning of meetings involving the DFA and/or the DRP.
·                     Take minutes of meetings of the DFA and/or DRP as required from time to time.
·                     Manage, on a daily basis, all office supplies.
·                     Prepare and monitor expenditure of the Office.
·                     Maintain a proper system of managing information flow to and from the Offices of the DFA and DRP.
·                     Maintain filing systems (for both electronic and hard copies of data/documents).
·                     Perform any other duties that may be assigned to guarantee optimal and efficient management of the DRP and DFA offices.
Knowledge Required for Performing the Job
·                     Excellent computer skills, including usage of software applications, principally the Microsoft Office suite (on Macintosh and Windows PC devices), Internet and e-mail.
·                     Highly proficient in both spoken and written English.
·                     Knowledge of basic accounting is an added advantage.
Requirements / Qualifications
·                     Bachelor’s degree in secretarial studies or business administration.
·                     A minimum of 5 years post-qualification experience with a proven track record in a similar position.
Other Desirable Attributes
·                     Good interpersonal skills, and the ability to work in a multicultural environment.
·                     Fastidious attention to detail and quality.
·                     Ability to meet tight deadlines.
Reporting: This position reports to the DRP and DFA.

The selected candidate should be available to start as soon as possible.

How to Apply

All applications must arrive via email on or before the 28th February 2015. 

Please quote the job reference number NRS/95/022015 on the email subject line. 

Interested applicants should submit:

(a) a confidential cover letter, 

(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers), and

(c) a one-page write-up on how you consider yourself suitable for the job, to:

officemanagerdrpdfa@icipe.org

Only shortlisted candidates will be acknowledged.

icipe is an Equal Opportunity Employer

Vacancy Announcement:Procurement Assistant

Ref No.NRS/96/022015

icipe - the International Centre of Insect Physiology and Ecology - is an international research organisation focused on African insect science for food and health. 

Its mission is to alleviate poverty by ensuring food security, improving health, protecting the environment and building the capacity of researchers and communities across the developing world. 

icipe has over 450 staff to support its research and capacity building programmes located at various sites in Kenya and Ethiopia, and projects in a number of countries across Africa.

icipe wishes to recruit a suitable person to fill the position of Procurement Assistant in the Procurement Section.

The position is tenable in Nairobi, Kenya at the icipe Duduville campus. 

This is a two-year contract, with a possibility of extension after successfully completing a six-month probation period of the first contract.

A competitive compensation package will be offered to the right candidate.

Responsibilities:
·                     Data entry of local purchase orders and dispatch of the same to suppliers.
·                     Follow up payments and prepayments for assigned purchase orders.
·                     Maintain the procurement filing system and records, filing purchase orders (PO) and retrieval of documents.
·                     Prepare VAT application forms for submission and approval by Ministry of Foreign Affairs (MoFA) and Kenya Revenue Authority (KRA), and prepare for their dispatch to suppliers.
·                     Dispatch relevant orders’ copies to the respective suppliers and registration of PO information.
Requirements / Qualifications:
·                     Professional qualification in Purchasing and Supplies Management
·                     Minimum of two years’ working experience in the same capacity
·                     Proficiency in the use of MS Excel, MS Word, Outlook and other computer applications.
Reporting

This position reports to the Procurement Manager.

The selected candidate should be available to start as soon as possible.

How to Apply

All applications must arrive via email on or before the 28th February 2015.

 Please quote the job reference number NRS/96/022015 on the email subject line. 

Interested applicants should submit: 

(a) a confidential cover letter, 

(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers), and 

(c) a one-page write-up on how you consider yourself suitable for the job, to:

procurementassistant@icipe.org

Only shortlisted candidates will be acknowledged.

icipe is an Equal Opportunity Employer

Vacancy Announcement:Procurement Officer

Ref No.NRS/97/022015

icipe - the International Centre of Insect Physiology and Ecology - is an international research organisation focused on African insect science for food and health. 

Its mission is to alleviate poverty by ensuring food security, improving health, protecting the environment and building the capacity of researchers and communities across the developing world. 

icipe has over 450 staff to support its research and capacity building programmes located at various sites in Kenya and Ethiopia, and projects in a number of countries across Africa.

icipe wishes to recruit a suitable person to fill the position of Procurement Officer in the Procurement Section.

The position is tenable in Nairobi, Kenya at the icipe Duduville campus. 

This is a two-year contract, with a possibility of extension after successfully completing a six-month probation period of the first contract.

A competitive compensation package will be offered to the right candidate. 

Responsibilities:

    Sourcing for suppliers and obtaining quotations in line with the Procurement Policy Manual.
    Follow up on payments and prepayments for all overseas direct orders and disseminate information to suppliers for shipment.
    Handle supplier evaluation and preparation of bid analysis for Total Cost of Ownership (ToC).
    Data entry of purchase orders and dispatch of the same to suppliers.
    Follow up on all purchase orders and disseminate accurate information on their progress.
    Keep an overall, real-time order status report and database on all purchase orders.
    Prepare and maintain an up-to-date list of registered vendors.
    Maintain the procurement filing system and records, filing of purchase orders and retrieval of documents.

Requirements / Qualifications
·                     Bachelor’s degree in Purchasing and Supplies Management or related discipline
·                     Computer proficiency (MS Word, MS Excel, MS Access and/or other database management software)
·                     Two years’ working experience in a busy organisation.
Other Desirable Attributes:
·                     Ability to work with local suppliers and build long-term competitive supply relations.
·                     Effective organisational and communication skills.
Reporting: This position reports to the Procurement Manager.

The selected candidate should be available to start as soon as possible.

How to Apply

All applications must arrive via email on or before the 28th February 2015. 

Please quote the job reference number NRS/97/022015 on the email subject line. 

Interested applicants should submit: 

(a) a confidential cover letter, 

(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers), and 

(c) a one-page write-up on how you consider yourself suitable for the job, to:

procurementofficer@icipe.org

Only shortlisted candidates will be acknowledged.

icipe is an Equal Opportunity Employer

Vacancy Announcement:Head of Social Science and Impact Assessment Unit

Ref No:IRS/98/022015

icipe - African Insect Science for Food and Health is a world-class research centre with a mission to alleviate poverty by ensuring food security, improving health, protecting the environment and building the capacity of researchers and communities across the developing world through the application of insect sciences.  

Employing more than 450 national and international staff, icipe is headquartered in Nairobi, Kenya with outposts in Ethiopia and on the shores of Lake Victoria in western Kenya. 

icipe has a proud reputation and history of delivering world-quality science that has made crucial contributions to African food and health policy, delivered development outcomes to rural communities and has been at the forefront of building Africa’s biological research capacity. 

The Centre’s research activities span the African continent with partnerships linking research organsiations not only accross Africa but also the globe.

icipe is seeking to appoint a senior Social Scientist with a background in monitoring & evaluation (M&E) and impact assessment to lead our Social Science and Impact Assessment Unit.

The position is tenable in Nairobi at the icipe Duduville campus. This is a two-year contract, with a possibility of extension. A competitive compensation package will be offered to the right candidate.
 

Overall Purpose of the Job: The succesful candidate will lead the developemnt of a centrewide strategy for monitoring & evaluation and impact assessment.  

With the support of the existing team, she/he will be responsible for working with the Centre’s research community to ensure monitoring & evaluation and impact assessment are embedded within icipe’s research portfolio at the project, technology and Centre levels.  

The succesful candidate will also be encouraged and supported to develop their own portfolio of reserach activities.  

The succesful candidate should be self-motivated with a desire to make a difference to the health and food security of Africans.

Responsibilities
·                     Generate knowledge relating to the drivers of adoption for icipe technologies and ensure the lessons learned are incorporated into project and Centre-level strategies, with the aim of contributing and fostering a learning environment and to further the impact of the Centre.
·                     Develop approaches to effectively assess the social, economic and environmental impacts resulting from the adoption of technological and institutional innovations, and build capacity of partners through training and research.
·                     Work with other scientists to evaluate the multidimensional impacts of priority interventions, including their distributional effects, especially on the livelihoods of resource-poor farmers, consumers and women.
·                     Develop strategies, policy options and recommendations to set research priorities, guide policy decisions, and stimulate widespread adoption of new and existing icipe technologies.
·                     Strengthen the impact culture and monitoring process within icipe and beyond through better articulation of impact pathways and ex ante and ex post evaluation of impacts of targeted interventions.
·                     Contribute to priority setting, strategy and project definition through ex ante impact studies.
·                     Publish and communicate research findings, and participate in centre-wide strategy development and priority setting.
Knowledge Required for Performing the Job
·                     Excellent analytical and interpersonal skills, along with strong organisational ability.
·                     Must be able to obtain, analyse and evaluate a variety of information.
·                     Must be able to organise, interpret and present it in meaningful oral or written form for varied audiences, and provide solid analysis leading to sound decision-making.
·                     Must possess ability to think strategically.
Requirements / Qualifications
·                     A PhD with a minimum of 5 years postdoctoral experience in a relevant area of social/economic sciences, including monitoring and evaluation, impact assessment or gender analysis.
·                     Experience in working with a team of scientists to evaluate the multidimensional impacts of priority interventions, including their distributional effects especially on the livelihoods of resource-poor farmers, consumers and women.
·                     Proven track record in attracting donor support for a platform of independent research.
·                     Strong record of publishing research findings in peer reviewed journals and participation in centre-wide strategy development and priority setting.
·                     Excellent interpersonal and team working skills with a track record of leading productive teams.
·                     Experience working with and maintaining good relationships with a broad range of local and international stakeholders.
·                     Experience in developing a technology and centre-level M&E and impact assessment strategy would be an advantage.
Reporting: This position reports to the Director of Research and Partnerships.

The selected candidate should be available to start as soon as possible.

How to Apply

All applications must arrive via email on or before 6th March 2015. 

Please quote the job reference number IRS/98/022015 on the email subject line.

Interested applicants should submit: 

(a) a confidential cover letter, 

(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers), and 

(c) a one-page write-up on how you consider yourself suitable for the job, to:

headsocialscienceunit@icipe.org

Only shortlisted candidates will be acknowledged.



icipe is an Equal Opportunity Employer