NGO Jobs in Nairobi Kenya - ACTED

ACTED Kenya / Somalia: ACTED (Agency for Technical Cooperation and Development) is a non-political and non-confessional International NGO founded in 1993 with its headquarters in Paris, France. 

The organization’s vocation is to save lives, assist vulnerable populations and bring hope to those in need for better future. 

ACTED is looking for professionally confident, self motivated, experienced and committed team player to fill the below position in Nairobi Kenya.

Position Title: 
Head of Donor Relations and Fundraising Unit
 
Contract Duration: One year
 
Location: Nairobi-Kenya
 
Starting Date: March 2015

Responsibilities:
·                     Facilitate the development and implementation of project cycle management;
·                     Participate in developing a PCM guide, incl. tools and procedures to be used;
·                     Train the staff to use the PCM guide and related tools and procedures, and notably follow up the implementation of the Project Management framework (PMF, ACTED PCM Tool) for all projects
·                     Keep track of all projects and programmes monitoring and evaluation schedules and work with field staff to design and implement monitoring and evaluation procedures;
·                     Work with all departments to follow up project and programmes databases incl. work on the nomenclature used (official names etc.);
·                     Follow up the day-to-day workings of the AME Department, including reading weekly monitoring reports and follow-up;
·                     Ensure that appraisal, monitoring and evaluation reports are made useful for fundraising and add to the general base of field knowledge in the country for all organizations working in the area;
·                     Set up a Resource Centre at the capital office regularly updated with appropriate and relevant external and internal resources.
·                     Diffuse information to other internal stakeholders through the intranet and the regional office
·                     Ensure that local partners, when appropriate, engaged in appraisal for and/or with ACTED are trained and given advice in participatory approaches, minimalizing bias, and other key methodologies for information gathering;
·                     Work with base and field staff to help design and improve adapted participatory appraisal mechanisms for the projects implemented in the country;
·                     Follow up work plans, activities and their quality;
·                     Work with the administrative departments to ensure that procedures are respected;
·                     Solve problems and give professional guidance, specially for interns / volunteers;
·                     Communicate regularly to the regional Coordination, Programme Managers and Coordinations on all activities;
·                     Ensuring the Production of Timely, Accurate and Analytical Reports for Donors
·                     Understand and disseminate Donors guidelines ;
·                     Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors;
·                     Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports;
·                     Work in close relation with Finance Department to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.
·                     Work in close relation and communicate on a regular basis with HQ reporting department, notably on the basis of the monthly Reporting follow up
·                     In relation with the project development manager and Country Director, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, monthly coordination meetings, quarterly country coordination meetings);
·                     Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across the country for new and on-going projects;
·                     Follow-up meetings at the field level and in the capital, between the bases and between the country programme and HQ/other ACTED operations through the ACTED Newsletter;
·                     Draft agenda and minutes of country-wide meetings, with the assistance of the Reporting staff.
·                     Update on a weekly and monthly basis the external relations database, which documents latest negotiations and proposal possibilities with a number of key donors;
·                     Manage a team of Area Coordinators, Programme Managers and technical staff to ensure that proposals are developed in a cohesive and professional manner and in line with ACTED country strategy and donor requirements;
·                     Act as point of contact for all Donor communication, including the organization of and hosting of Donor visits in the field for projects s/he is in charge of
·                     Define the main target groups, activities, resources and partnerships needed;
·                     Ensure continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media ;
·                     Assisting the Project Development Manager and Country Director in developing the country strategy, project proposals, addressing ad hoc donor requests or catalyzing action on specific projects or components of projects
Requested Profile:
·                     Postgraduate diploma in International Development and (or) relevant Master’s level degree (anthropology, development studies, humanitarian aid, sociology);
·                     Fluency in written and spoken English
·                     Proficiency in written and spoken English
·                     Strong writing abilities and analytical skills
·                     Skills in political sciences or international relations
·                     Ability to work efficiently under pressure
·                     Previous experience in the humanitarian field, proposals development, and donor relations are required
·                     Previous experience abroad is required

Position Title: Country Coordinator - Kenya
 
Contract Duration: One year
 
Location: Nairobi - Kenya
 
Starting Date: March 2015

Responsibilities:

Ensure ACTED Representation in the area of activity

Representation vis-à-vis provincial authorities:
·                     Participate in official meetings to ensure maximum visibility vis-à-vis provincial authorities.
Representation vis-à-vis Donors:
·                     Establish and update contact details of potential Donors active in the area of activity;
·                     Participate in Donor meetings at provincial level and communicate relevant information to the Country Director;
·                     Circulate the Annual Report.
Representation amongst other international organizations:
·                     Participate in inter-NGO Coordination meetings and those of UN Agencies (OCHA, UNDP, UNICEF, FAO, etc.), and any other relevant inter-governmental institution at provincial level;
·                     Ensure maximum visibility of the Agency amongst the NGO community at provincial level;
·                     Lead the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information.
·                     More generally, the project manager is expected to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors.
·                     Contribute to the development of a global intervention strategy and to support its implementation at provincial level
·                     Analyze the context and develop strategic plans, in consultation with the Country Director:
·                     Gather and analyze information regarding opportunities and risk;
·                     Define an operational strategy for finances and HR.
Implement the financial strategy:
·                     Oversee drafting of projects and budget development;
·                     Lead fund-raising and negotiations with Donors in the area of intervention;
·                     Lead the application and adherence to contract terms and requirements;
·                     Supervise overall financial commitments and financial risk.
Implement the operational strategy:
·                     Supervise Project Managers of the area of intervention in project implementation;
·                     Help the various teams in negotiations with provincial/local authorities and partners;
·                     Ensure global coordination and complementarity amongst projects within the area of intervention;
·                     Assess activities and ensure efficient use of resources.
Oversee reporting procedures:
·                     Develop a reporting schedule with regard to Donor deadlines;
·                     Plan and supervise the development of narrative and financial reports;
·                     Ensure adherence to FLAT procedures.
·                     More generally, communicate systematically to the Country Director the development of the area strategy and its implementation.
Guide and direct the staff of the area of intervention:
·                     Organize and lead coordination meetings;
·                     Prepare and follow work plans;
·                     Ensure a positive working environment and good team dynamics (solve out potential conflicts);
·                     Promote team working conditions in the limit of private life;
·                     Adapt the organogram and ToRs of personnel according to the area development;
·                     Undertake regular appraisals of directly supervised colleagues and pass appraisal forms to the Country Administrator with recommendations (new position, changes to contract or salary etc.);
Contribute to the recruitment of expatriate staff:
·                     Follow recruitment procedures: plan recruitment needs in advance; draft ToRs for open vacancies; if necessary undertake phone interviews with candidates;
·                     When requested by HQ, undertake interviews of expatriate candidates living in the area of intervention.
Oversee staff security:
·                     In cooperation with the Area Security Officer, monitor the local security situation and inform both Country Security Officer and Country Director of developments through regular written reports;
·                     Update the security guidelines in the area of intervention;
·                     Ensure that security procedures are respected by the whole staff.
Requested Profile:
·                     Master Level education in a relevant field such as International Relations or Development
·                     Project management experience (management, planning, staff development and training skills) in development programmes
·                     2-5 years previous work experience in a relevant position
·                     Proven capabilities in leadership and management required
·                     Excellent skills in written and spoken English
·                     Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
·                     Ability to work well and punctually under pressure


Application Procedures

Qualified candidates to submit their CV and cover letter to Kenya.jobs@acted.org on or before 6 March 2015.

Please Note:

Due to urgency of the positions, shortlisting will be done on on-going basis,

ACTED reserves the right to hire prior to the application deadline and only shortlisted candidates will be contacted.

ACTED is an equal opportunity employer.