ACTED Kenya / Somalia: ACTED (Agency for Technical Cooperation and
Development) is a non-political and non-confessional International NGO founded
in 1993 with its headquarters in Paris, France.
ACTED is looking for professionally
confident, self motivated, experienced and committed team player to fill the
below position in Nairobi Kenya.
Position Title: Head of Donor Relations and Fundraising Unit
Position Title: Head of Donor Relations and Fundraising Unit
Contract Duration: One year
Location: Nairobi-Kenya
Starting Date: March 2015
Responsibilities:
Responsibilities:
·
Facilitate the development and
implementation of project cycle management;
·
Participate in developing a PCM
guide, incl. tools and procedures to be used;
·
Train the staff to use the PCM guide
and related tools and procedures, and notably follow up the implementation of
the Project Management framework (PMF, ACTED PCM Tool) for all projects
·
Keep track of all projects and
programmes monitoring and evaluation schedules and work with field staff to
design and implement monitoring and evaluation procedures;
·
Work with all departments to follow
up project and programmes databases incl. work on the nomenclature used
(official names etc.);
·
Follow up the day-to-day workings of
the AME Department, including reading weekly monitoring reports and follow-up;
·
Ensure that appraisal, monitoring and
evaluation reports are made useful for fundraising and add to the general base
of field knowledge in the country for all organizations working in the area;
·
Set up a Resource Centre at the
capital office regularly updated with appropriate and relevant external and
internal resources.
·
Diffuse information to other internal
stakeholders through the intranet and the regional office
·
Ensure that local partners, when
appropriate, engaged in appraisal for and/or with ACTED are trained and given
advice in participatory approaches, minimalizing bias, and other key
methodologies for information gathering;
·
Work with base and field staff to
help design and improve adapted participatory appraisal mechanisms for the
projects implemented in the country;
·
Follow up work plans, activities and
their quality;
·
Work with the administrative
departments to ensure that procedures are respected;
·
Solve problems and give professional
guidance, specially for interns / volunteers;
·
Communicate regularly to the regional
Coordination, Programme Managers and Coordinations on all activities;
·
Ensuring the Production of Timely,
Accurate and Analytical Reports for Donors
·
Understand and disseminate Donors
guidelines ;
·
Liaise regularly with Area
Coordinators, Programme Managers and technical staff to ensure the production
of quality reports across areas and across Donors;
·
Work in close relation with AME
Department to develop and incorporate more solid monitoring and evaluation
components in reports;
·
Work in close relation with Finance
Department to ensure greater coherence between financial and narrative reports,
and ensure steady cash inflow based on the timeliness and quality of report
submissions.
·
Work in close relation and
communicate on a regular basis with HQ reporting department, notably on the
basis of the monthly Reporting follow up
·
In relation with the project
development manager and Country Director, ensure that all meetings are held and
documented (capital coordination meetings, area coordination meetings, monthly
coordination meetings, quarterly country coordination meetings);
·
Ensure in particular that reporting
guidelines, formats, philosophy, deadlines for each project and donor is
communicated clearly and standardized across the country for new and on-going
projects;
·
Follow-up meetings at the field level
and in the capital, between the bases and between the country programme and
HQ/other ACTED operations through the ACTED Newsletter;
·
Draft agenda and minutes of
country-wide meetings, with the assistance of the Reporting staff.
·
Update on a weekly and monthly basis
the external relations database, which documents latest negotiations and
proposal possibilities with a number of key donors;
·
Manage a team of Area Coordinators,
Programme Managers and technical staff to ensure that proposals are developed
in a cohesive and professional manner and in line with ACTED country strategy
and donor requirements;
·
Act as point of contact for all Donor
communication, including the organization of and hosting of Donor visits in the
field for projects s/he is in charge of
·
Define the main target groups,
activities, resources and partnerships needed;
·
Ensure continuum of PR activities,
including formal presentations, engaging media for coverage on success stories,
updating project-specific and regional fact sheets, and documenting publications
featuring ACTED in the media ;
·
Assisting the Project Development
Manager and Country Director in developing the country strategy, project
proposals, addressing ad hoc donor requests or catalyzing action on specific
projects or components of projects
Requested Profile:
·
Postgraduate diploma in International
Development and (or) relevant Master’s level degree (anthropology, development
studies, humanitarian aid, sociology);
·
Fluency in written and spoken English
·
Proficiency in written and spoken
English
·
Strong writing abilities and
analytical skills
·
Skills in political sciences or
international relations
·
Ability to work efficiently under
pressure
·
Previous experience in the
humanitarian field, proposals development, and donor relations are required
·
Previous experience abroad is
required
Position Title: Country Coordinator - Kenya
Contract Duration: One year
Location: Nairobi - Kenya
Starting Date: March 2015
Responsibilities:
Responsibilities:
Ensure ACTED Representation in the
area of activity
Representation vis-Ã -vis provincial
authorities:
·
Participate in official meetings to
ensure maximum visibility vis-Ã -vis provincial authorities.
Representation vis-Ã -vis Donors:
·
Establish and update contact details
of potential Donors active in the area of activity;
·
Participate in Donor meetings at
provincial level and communicate relevant information to the Country Director;
·
Circulate the Annual Report.
Representation amongst other
international organizations:
·
Participate in inter-NGO Coordination
meetings and those of UN Agencies (OCHA, UNDP, UNICEF, FAO, etc.), and any
other relevant inter-governmental institution at provincial level;
·
Ensure maximum visibility of the
Agency amongst the NGO community at provincial level;
·
Lead the production of reports and
ensure the timeliness and accuracy of information provided, as well ensuring
confidentiality of sensitive information.
·
More generally, the project manager
is expected to contribute to the creation of a positive image and overall
credibility of the organization, notably through the application of ACTED’s
mandate, ethics, values and stand-point with regard to other actors.
·
Contribute to the development of a
global intervention strategy and to support its implementation at provincial
level
·
Analyze the context and develop
strategic plans, in consultation with the Country Director:
·
Gather and analyze information
regarding opportunities and risk;
·
Define an operational strategy for
finances and HR.
Implement the financial strategy:
·
Oversee drafting of projects and
budget development;
·
Lead fund-raising and negotiations
with Donors in the area of intervention;
·
Lead the application and adherence to
contract terms and requirements;
·
Supervise overall financial
commitments and financial risk.
Implement the operational strategy:
·
Supervise Project Managers of the
area of intervention in project implementation;
·
Help the various teams in
negotiations with provincial/local authorities and partners;
·
Ensure global coordination and
complementarity amongst projects within the area of intervention;
·
Assess activities and ensure
efficient use of resources.
Oversee reporting procedures:
·
Develop a reporting schedule with
regard to Donor deadlines;
·
Plan and supervise the development of
narrative and financial reports;
·
Ensure adherence to FLAT procedures.
·
More generally, communicate
systematically to the Country Director the development of the area strategy and
its implementation.
Guide and direct the staff of the
area of intervention:
·
Organize and lead coordination
meetings;
·
Prepare and follow work plans;
·
Ensure a positive working environment
and good team dynamics (solve out potential conflicts);
·
Promote team working conditions in
the limit of private life;
·
Adapt the organogram and ToRs of
personnel according to the area development;
·
Undertake regular appraisals of
directly supervised colleagues and pass appraisal forms to the Country
Administrator with recommendations (new position, changes to contract or salary
etc.);
Contribute to the recruitment of
expatriate staff:
·
Follow recruitment procedures: plan
recruitment needs in advance; draft ToRs for open vacancies; if necessary
undertake phone interviews with candidates;
·
When requested by HQ, undertake
interviews of expatriate candidates living in the area of intervention.
Oversee staff security:
·
In cooperation with the Area Security
Officer, monitor the local security situation and inform both Country Security
Officer and Country Director of developments through regular written reports;
·
Update the security guidelines in the
area of intervention;
·
Ensure that security procedures are
respected by the whole staff.
Requested Profile:
·
Master Level education in a relevant
field such as International Relations or Development
·
Project management experience
(management, planning, staff development and training skills) in development
programmes
·
2-5 years previous work experience in
a relevant position
·
Proven capabilities in leadership and
management required
·
Excellent skills in written and
spoken English
·
Strong negotiation and interpersonal
skills, and flexibility in cultural and organizational terms
·
Ability to work well and punctually
under pressure
Application Procedures
Qualified candidates to submit their CV and cover letter to Kenya.jobs@acted.org on or before 6 March 2015.
Please Note:
Due to urgency of the positions, shortlisting will be done on on-going basis,
ACTED reserves the right to hire prior to the application deadline and only shortlisted candidates will be contacted.
ACTED is an equal opportunity employer.
Qualified candidates to submit their CV and cover letter to Kenya.jobs@acted.org on or before 6 March 2015.
Please Note:
Due to urgency of the positions, shortlisting will be done on on-going basis,
ACTED reserves the right to hire prior to the application deadline and only shortlisted candidates will be contacted.
ACTED is an equal opportunity employer.