ACTED Kenya / Somalia: ACTED (Agency for Technical Cooperation and
Development) is a non-political and non-confessional International NGO founded
in 1993 with its headquarters in Paris, France.
ACTED is looking for professionally
confident, self motivated, experienced and committed team player to fill the
below position in Nairobi Kenya.
Position Title: Head of Donor Relations and Fundraising Unit
Position Title: Head of Donor Relations and Fundraising Unit
Contract Duration: One
year
Location: Nairobi-Kenya
Starting Date: March
2015
Responsibilities:
Responsibilities:
- Facilitate the development and implementation
of project cycle management;
- Participate in developing a PCM guide, incl.
tools and procedures to be used;
- Train the staff to use the PCM guide and
related tools and procedures, and notably follow up the implementation of
the Project Management framework (PMF, ACTED PCM Tool) for all projects
- Keep track of all projects and programmes
monitoring and evaluation schedules and work with field staff to design
and implement monitoring and evaluation procedures;
- Work with all departments to follow up project
and programmes databases incl. work on the nomenclature used (official
names etc.);
- Follow up the day-to-day workings of the AME
Department, including reading weekly monitoring reports and follow-up;
- Ensure that appraisal, monitoring and
evaluation reports are made useful for fundraising and add to the general
base of field knowledge in the country for all organizations working in
the area;
- Set up a Resource Centre at the capital office
regularly updated with appropriate and relevant external and internal
resources.
- Diffuse information to other internal
stakeholders through the intranet and the regional office
- Ensure that local partners, when appropriate,
engaged in appraisal for and/or with ACTED are trained and given advice in
participatory approaches, minimalizing bias, and other key methodologies
for information gathering;
- Work with base and field staff to help design
and improve adapted participatory appraisal mechanisms for the projects
implemented in the country;
- Follow up work plans, activities and their
quality;
- Work with the administrative departments to
ensure that procedures are respected;
- Solve problems and give professional guidance,
specially for interns / volunteers;
- Communicate regularly to the regional
Coordination, Programme Managers and Coordinations on all activities;
- Ensuring the Production of Timely, Accurate
and Analytical Reports for Donors
- Understand and disseminate Donors guidelines ;
- Liaise regularly with Area Coordinators,
Programme Managers and technical staff to ensure the production of quality
reports across areas and across Donors;
- Work in close relation with AME Department to
develop and incorporate more solid monitoring and evaluation components in
reports;
- Work in close relation with Finance Department
to ensure greater coherence between financial and narrative reports, and
ensure steady cash inflow based on the timeliness and quality of report
submissions.
- Work in close relation and communicate on a
regular basis with HQ reporting department, notably on the basis of the
monthly Reporting follow up
- In relation with the project development
manager and Country Director, ensure that all meetings are held and
documented (capital coordination meetings, area coordination meetings,
monthly coordination meetings, quarterly country coordination meetings);
- Ensure in particular that reporting
guidelines, formats, philosophy, deadlines for each project and donor is
communicated clearly and standardized across the country for new and
on-going projects;
- Follow-up meetings at the field level and in
the capital, between the bases and between the country programme and
HQ/other ACTED operations through the ACTED Newsletter;
- Draft agenda and minutes of country-wide
meetings, with the assistance of the Reporting staff.
- Update on a weekly and monthly basis the
external relations database, which documents latest negotiations and
proposal possibilities with a number of key donors;
- Manage a team of Area Coordinators, Programme
Managers and technical staff to ensure that proposals are developed in a
cohesive and professional manner and in line with ACTED country strategy
and donor requirements;
- Act as point of contact for all Donor
communication, including the organization of and hosting of Donor visits
in the field for projects s/he is in charge of
- Define the main target groups, activities,
resources and partnerships needed;
- Ensure continuum of PR activities, including
formal presentations, engaging media for coverage on success stories,
updating project-specific and regional fact sheets, and documenting
publications featuring ACTED in the media ;
- Assisting the Project Development Manager and
Country Director in developing the country strategy, project proposals,
addressing ad hoc donor requests or catalyzing action on specific projects
or components of projects
Requested Profile:
- Postgraduate diploma in International
Development and (or) relevant Master’s level degree (anthropology,
development studies, humanitarian aid, sociology);
- Fluency in written and spoken English
- Proficiency in written and spoken English
- Strong writing abilities and analytical skills
- Skills in political sciences or international
relations
- Ability to work efficiently under pressure
- Previous experience in the humanitarian field,
proposals development, and donor relations are required
- Previous experience abroad is required
Position Title: Country Coordinator - Kenya
Contract Duration: One year
Location: Nairobi
- Kenya
Starting Date: March
2015
Responsibilities:
Responsibilities:
Ensure ACTED Representation in the
area of activity
Representation vis-Ã -vis provincial
authorities:
- Participate in official meetings to ensure
maximum visibility vis-Ã -vis provincial authorities.
Representation vis-Ã -vis Donors:
- Establish and update contact details of
potential Donors active in the area of activity;
- Participate in Donor meetings at provincial
level and communicate relevant information to the Country Director;
- Circulate the Annual Report.
Representation amongst other
international organizations:
- Participate in inter-NGO Coordination meetings
and those of UN Agencies (OCHA, UNDP, UNICEF, FAO, etc.), and any other
relevant inter-governmental institution at provincial level;
- Ensure maximum visibility of the Agency
amongst the NGO community at provincial level;
- Lead the production of reports and ensure the
timeliness and accuracy of information provided, as well ensuring
confidentiality of sensitive information.
- More generally, the project manager is
expected to contribute to the creation of a positive image and overall
credibility of the organization, notably through the application of
ACTED’s mandate, ethics, values and stand-point with regard to other
actors.
- Contribute to the development of a global
intervention strategy and to support its implementation at provincial
level
- Analyze the context and develop strategic plans,
in consultation with the Country Director:
- Gather and analyze information regarding
opportunities and risk;
- Define an operational strategy for finances
and HR.
Implement the financial strategy:
- Oversee drafting of projects and budget
development;
- Lead fund-raising and negotiations with Donors
in the area of intervention;
- Lead the application and adherence to contract
terms and requirements;
- Supervise overall financial commitments and
financial risk.
Implement the operational strategy:
- Supervise Project Managers of the area of
intervention in project implementation;
- Help the various teams in negotiations with
provincial/local authorities and partners;
- Ensure global coordination and complementarity
amongst projects within the area of intervention;
- Assess activities and ensure efficient use of
resources.
Oversee reporting procedures:
- Develop a reporting schedule with regard to
Donor deadlines;
- Plan and supervise the development of
narrative and financial reports;
- Ensure adherence to FLAT procedures.
- More generally, communicate systematically to
the Country Director the development of the area strategy and its
implementation.
Guide and direct the staff of the
area of intervention:
- Organize and lead coordination meetings;
- Prepare and follow work plans;
- Ensure a positive working environment and good
team dynamics (solve out potential conflicts);
- Promote team working conditions in the limit
of private life;
- Adapt the organogram and ToRs of personnel
according to the area development;
- Undertake regular appraisals of directly
supervised colleagues and pass appraisal forms to the Country
Administrator with recommendations (new position, changes to contract or
salary etc.);
Contribute to the recruitment of
expatriate staff:
- Follow recruitment procedures: plan recruitment
needs in advance; draft ToRs for open vacancies; if necessary undertake
phone interviews with candidates;
- When requested by HQ, undertake interviews of
expatriate candidates living in the area of intervention.
Oversee staff security:
- In cooperation with the Area Security Officer,
monitor the local security situation and inform both Country Security
Officer and Country Director of developments through regular written
reports;
- Update the security guidelines in the area of
intervention;
- Ensure that security procedures are respected
by the whole staff.
Requested Profile:
- Master Level education in a relevant field
such as International Relations or Development
- Project management experience (management,
planning, staff development and training skills) in development programmes
- 2-5 years previous work experience in a
relevant position
- Proven capabilities in leadership and
management required
- Excellent skills in written and spoken English
- Strong negotiation and interpersonal skills,
and flexibility in cultural and organizational terms
- Ability to work well and punctually under
pressure
Application Procedures
Qualified candidates to submit their CV and cover letter to Kenya.jobs@acted.org on or before 6 March 2015.
Please Note:
Due to urgency of the positions, shortlisting will be done on on-going basis,
ACTED reserves the right to hire prior to the application deadline and only shortlisted candidates will be contacted.
ACTED is an equal opportunity employer.
Qualified candidates to submit their CV and cover letter to Kenya.jobs@acted.org on or before 6 March 2015.
Please Note:
Due to urgency of the positions, shortlisting will be done on on-going basis,
ACTED reserves the right to hire prior to the application deadline and only shortlisted candidates will be contacted.
ACTED is an equal opportunity employer.