NGO Jobs in Nairobi Kenya - IRC

The International Rescue Committee (IRC) in Kenya serves vulnerable populations in the Turkana and Garissa regions as well as in Eastleigh, Nairobi. 

The IRC implements programs in the areas of comprehensive primary health care, nutrition, protection, peace building, water and sanitation and hygiene (WASH), HIV/AIDS prevention, response to gender based violence, disaster risk reduction (DRR), livelihoods and governance.  


Applications are invited for the following position:  

Temporary HRIS Assistant (Nairobi)
 

Sector: Human Resources 

Location: Kenya 

Employee Type: Temporary 

Employee Category: Full Time

Description: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. 


Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. 

At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.


Scope of Work: The IRC Kenya Human Resources team is responsible for supporting data entry in the IRC’s HRIS system (workday) to its completeness.


Workday is the single, authoritative, global source Human Resource Information System for all IRC HR information.


The primary objective of this HRIS (Workday) Intern position will be to support the data entry efforts of the Kenya country program HR team.


To deliver effective data entry support to the Kenya country program HR team, the intern will need to quickly build a working knowledge of Workday.  

A strong understanding of the HR context for these transactions and data will be important in the delivery of high-quality data entry support.

This position requires solid organizational and analytical skills, with a focus on accuracy and attention to detail. Strong proficiency in at least one HR or payroll system and in MS Office, especially Excel, is advantageous.

The position will work under the direction and supervision of the Human Resources Manager also based in Nairobi.

Responsibilities:
  • Working with the HR Manager, develop a data entry and cleanup plan
  • Analyze and produce a gap-analysis tool that will inform the data clean up exercise.
  • Develop, with the support of the HR Manager, a data clean-up monitoring tool
  • Accurately perform data entry tasks in Workday as directed by the immediate supervisor and based on the gap analysis report.
  • Occasionally assist in the administration of day-to-day transactions in Workday as needed
  • Collaborate with HR and HRIS colleagues to ensure any data entry challenges are addressed in a timely way and set targets achieved within the set time  
  • Produce a final report on the data quality that will inform future Workday Data integrity and quality improvement efforts.
  • Perform other HR duties as needed
Qualifications:
  • Diploma in Human Resource Management
  • Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Access);
  • Excel ability to create macros, pivot tables, vlookups, analytical capabilities and workbooks required
  • Strong organizational skills are required, with a focus on accuracy and attention to detail
  • Self-motivated with the ability to work both independently and in a team environment
  • Excellent analytical, problem solving and troubleshooting abilities as well as strong data analysis acumen are considered a plus
  • Demonstrated ability to work professionally and discreetly with confidential information
  • Flexibility in daily schedule and ability to understand and react quickly to changing priorities
How to Apply

CLICK HERE
 to apply online 

Finance Manager - Roving
 
Sector: Finance           
 
Location: Kenya           
 
Employee Type: Regular           
 
Employee Category: Full Time           

Job Purpose / Objective: The Financial Manager- Roving provides technical assistance to field programs and staff in matters of financial processes & procedures and will therefore be deployed to IRC field offices on a temporary basis. 


This position includes constant move from one office to another and requires high flexibility in terms of physical movement. 


The position will be responsible for budgets preparations and budget monitoring, cash flows and cash forecasts, financial reporting, staff training and capacity building and assisting the field finance office.

Key Responsibilities

1. Finance responsibility
  • Temporarily assume the position of the field office/Nairobi office’s finance manager until a permanent manager can be identified and trained;
  • Provide training and support to financial and non-financial staff regarding IRC financial procedures and internal controls;
  • Work with the Finance Controller, Finance Manager, field coordinator and field team to develop the job descriptions and Terms of Reference (TOR) of various finance field position;
  • Meet with the respective field coordinator and Finance manager at the beginning and end of each assignment to discuss to discuss the terms of reference and the findings;
  • Prepare a trip report for each assignment and submit to various stakeholders;
  • Participate in and facilitate finance training and conferences as required;
  • Maintain up-to-date knowledge of changes in IRC financial policy and financial systems;
  • Assist the Finance Controller with other duties as required.
  • Assist field finance manager on salary map allocation and tracking of staffing budget
  • Work with field finance manager to clear long outstanding advance
  • Liaise with the sub-grant manager in identifying gaps for capacity building of the partners
2. Training & Staff Management
  • Develops and implements a training program for the country’s international and national finance staff to ensure staff development and minimize IRC’s exposure when staff are absent or depart.
  • Maintains current job descriptions for all positions within the finance group.
  • Ensures comprehensive and constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with all country finance staff.
  • Oversees training and technical support to country program, logistics and administrative staff for skills improvement in the areas of accounting, reporting and internal control.
3. Field office monitoring & reporting
  • Prepare a standard field visit schedule and conduct field visit
  • Prepare field monitoring report and update finance controller the visit
  • Asses field office internal control system and advise FC if any gap
Key Result Areas: Strengthen and maintain the integrity of finance systems, ensuring smooth financial operations for supporting program work, updating and generating timely financial information to the management, donors, partners and other organizational levels.
 
Required Qualifications:
  • A Bachelors degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting such as CPA, or ACCA.
  • A Masters degree with a Finance concentration will be an added advantage
  • Not less than 3 years at a senior level within the Finance Department of an international organization. Experience in the humanitarian sector will be an added advantage
  • Current or previous experience within IRC in a similar role will also be an added advantage
  • Extensive experience in working with computerized accounting systems, standard spreadsheet and database programs
Required Experience & Competencies:
  • Good written and verbal skills in the English language.
  • Must be comfortable in being a proactive member of the top-management team.Must seek to identify and communicate potential problems and propose solutions to the level of management appropriate to effect solutions.
  • Must be able to function effectively in a loosely structured, but complex work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
  • Ability to carry out responsibilities independently with minimal technical support from within the program organization.
  • Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas.
  • Good at role of facilitator and team player in solving problems.
  • Committed to staff training and development
Kenyan nationals are encouraged to apply.  

International allowances are not available for this position. 

Salary and employee benefits are compliant to the Kenyan NGO Sector.

How to Apply

CLICK HERE to apply online

Clinical Officer - Pediatrics
 
Sector: Health           
 
Location: Kenya           
 
Employee Type: Regular           
 
Employee Category: Full Time           

Job Purpose / Objective: Working under the guidance and supervision of the Medical Officer In Charge of Hospital, the Clinical Officer Pediatrics is directly responsible for the overall medical management of children below 12 years in pediatric and special clinic. 

Key Responsibilities

He or she will specifically be responsible for:

Programming
  • In coordination with the Medical Officer in Charge of Hospital, formulate pediatric department goals, objectives and intervention and strategies.
  • Ensure all emergencies in the ward are managed with laid down ETAT guidelines and other conditions managed inline IMCI protocols.
  • Ensure that the pediatric unit has all necessary equipment and supplies needed to manage emergency conditions and carry out successful resuscitation in line with laid down protocols.
  • Participate in daily ward rounds in the pediatric and stabilization ward and review of newly admitted children in the wards.
  • Incharge of the pediatric outpatient clinic for children with chronic conditions like Diabetes, Ashma, sickle cell e.t.c.
  • Ensure high quality of patient care by conducting regular quality of care assessments of pediatric care and implementing recommendations thereof in the pediatric unit
  • Report notifiable diseases immediately and follow-up to ensure they are isolated as appropriate and necessary investigations collected or confirmation and treatment.
  • Evaluation of services through monitoring morbidity and mortality rates through monthly statistical reports.
  • Participate in and ensure that weekly departmental meetings are held at the ward and
  • Participate in the Hospital Call system.
  • Arrange a rotation schedule with fellow clinicians to ensure pediatric ward stabilization wards and pediatric outpatient clinic are well covered
  • Prepare monthly work/activity plans for him/herself for review by the M.O I/C of the hospital.
  • Ensure a participatory and inclusive atmosphere by fostering good relations with all stakeholders including the pediatric ward staff and members of the refugee community.
  • Ensure high quality programming at the clinic with mainstreaming of the principles of protection (safe programming), disaster risk reduction and environmental awareness activities.
  • Participate in camp health surveys and campaigns e.g. Nutrition, Immunization as may be required.
Human Resource Management
  • Overall In charge of the staff both national and incentive at the pediatric unit
  • Monitoring and supervision of the medical staff; both national and refugee to ensure that work is done properly and efficiently.
  • Routinely monitor staff performance according to their job description and set objectives.
  • Evaluation and appraisal of staff through the IRC Performance Management process especially for national staff.
  • Develop ongoing education programs for clinic based health staff as well as identifying their training needs in line with set pediatric protocols
  • Review personnel issues and concerns of medical staff and assist with determining and implementing solutions.
  • Determine personnel needs for field level activities and in coordination with the Human Resource office take part in recruitment of incentive staff.
Operations
  • Ensure that all statistical reports are accurate and submitted weekly, monthly, quarterly and annually as may be required.
  • Maintain an updated record and compile and submit monthly inventory reports of all hospital assets and equipment.
  • Review, authorize and keep accurate records of all requisitions, duty rosters and applications for leave.
  • Monitor and ensure the proper usage of program supplies.
  • Participate in annual program planning process and budget implementation. Recommend budget revisions to focus on priority areas and assist with rising of fresh bulk supplies orders every trimester.
Communication and Reporting
  • Monitor closely morbidity and mortality trends relating to the pediatric age group and act accordingly
  • Convene/attend integrated facility staff meetings.
  • Ensure adequate flow of information for all supervisees with constant feedback as may be required.
  • Carry out other relevant or requested duties as may be required.
Key Result Areas:
  • Ability to provide overall leadership in proper clinical care of the pediatric age-group with and aim of reducing child mortality.
  • Ensure timely and quality health care services to refugee in line with IMCI. IMAM and ETAT guidelines.
  • Maintain accurate inventory of all resuscitative equipment and supplies and ensure in good working condition
Required Qualifications:
  • Higher Diploma in Clinical medicine from KMTC or any other renowned institution.
  • Be registered and have a valid license from the Clinical Officers’ Council.
Required Experience & Competencies:
  • At least two years work experience in a busy pediatric unit
  • Experience working with a non-profit humanitarian organization.
  • Ready to work in difficult environmental conditions
  • Be a team player
  • Flexibility at work
  • Cultural sensitivity
  • Knowledge of Turkana or Somali languages will be an added advantage.
Kenyan nationals are encouraged to apply.  

International allowances are not available for this position.

Salary and employee benefits are compliant to the Kenyan NGO Sector.

How to Apply

CLICK HERE to apply online

Laboratory Technologist
 
Sector: Health           
 
Location: Kenya           
 
Employee Type: Regular           
 
Employee Category: Full Time           

Job Purpose / Objective:
 Working under the guidance and supervision of the Senior Laboratory Technologist, the Laboratory Technologist will be directly responsible for;
Key Responsibilities

Programming



  • Ensure adequate supplies of blood at all times. In the event of low stock organize for blood donation campaigns and ensure all collected blood is screened before use.
  • Maintain adequate buffer stocks of diagnostic kits for diseases of public health importance.
  • Supervision of the incentive staff working in the laboratory
  • General running of Laboratory activities in the absence of the Senior Laboratory Technologist.
  • Participate in the weekly hospital departmental meetings, quality of care committee meetings and monthly staff meetings.
  • Prepare monthly work/activity plans for him/herself for review by the Senior Lab technologist.
Operations
  • In liaison with the senior laboratory Technologist, ensure that all statistical reports are accurate and submitted weekly, monthly, quarterly and annually as necessary.
  • Maintain an updated record and compile and submit monthly inventory reports of all laboratory assets and equipment.
  • In liaison with of the senior laboratory Technologist, review, authorize and keep accurate records of all requisitions, duty rosters and applications for leave of the incentive staff.
  • Monitor and ensure the proper usage of program supplies.
  • In liaison with the senior laboratory Technologist, participate in annual program planning process and budget implementation. 
  • Recommend budget revisions to focus on priority areas and assist with rising of fresh bulk supplies orders every trimester.
Human Resource Management
  • Monitoring and supervision of the laboratory incentive staff; to ensure that work is done properly and efficiently.
  • Routinely monitor incentive staff performance according to their job description.
  • Review personnel issues and concerns of incentive laboratory staff and assist with determining and implementing solutions.
  • Conduct regular training sessions (OJT and refresher trainings) for refugee staff.
Communication and Reporting
  • Ensure adequate flow of information for all supervisees with constant feedback as may be required.
  • Carry out other relevant or requested duties as may be required.
Key Result Areas:
  • Ensure timely and quality laboratory services to beneficiaries in Kakuma refugee camp.
  • Maintain accurate inventory and ensure rational use of laboratory supplies.
Required Qualifications:
  • Diploma in Medical Laboratory Technology.
Required Experience & Competencies:
  • At least two years experience working in a busy laboratory unit.
  • Computer literate
  • Team player and cultural sensitivity is required.
  • Ability to work in hardship areas (Previous experience in a Camp setting will be an added advantage).
  • Fluency in Turkana/Somali will be an added advantage
  • Female candidates are encouraged to apply.
Kenyan nationals are encouraged to apply.  

International allowances are not available for this position. 

Salary and employee benefits are compliant to the Kenyan NGO Sector.

How to Apply

CLICK HERE to apply online

Clinical Officer - Anesthetist
 
Sector: Health           
 
Location: Kenya           
 
Employee Type: Regular           
 
Employee Category: Full Time           

Job Purpose / Objective:
 Working under the guidance and supervision of the M.O I/C of KMH, the anesthetist will be directly responsible for;
Key Responsibilities

  • Provide safe anesthetic services to patients both from the local community and those referred from the IRC main hospital for surgery.
  • Maintain updated anesthetic records of all referral cases from the IRC camp hospital and submit required reports on the same.
  • Participate actively in organization of major camps that require theatre services including, cataracts camp, AMREF surgical and gynecological camps, IRC organized surgical camps.
  • Maintain inventory of major equipment in the theatre and maintenance track sheet to ensure all equipment are well maintained and functional at all times.
  • Participate in daily ward rounds as will be assigned by the supervisor
  • Assist with OPD consultations.
  • Participate at health meetings as required by the organization to give updates on the functioning of theatre unit
  • Organize regular on-the-job training sessions for the camp hospital staff in coordination with your supervisor and/or Clinical Services Manager.
  • Carry out other relevant duties as may be assigned by the catholic diocese/ Supervisor or Clinical Services Manager.
  • Participate in ordering of anesthetic drugs, supplies and major theatre equipment
Key Result Areas:
  • Provision of safe anesthetic services to patients both from the local community and those referred from the IRC main hospital for surgery.
  • Coordinate with visiting consultants and theatre team for successful completion of thetheatre camps
  • Maintain accurate inventory and ensure rational use of anesthetic supplies.
Required Qualifications:
  • Higher Diploma in Clinical Anesthesia from KMTC or any other reputable institution.
  • Certification in ACLS and ATLS.
Required Experience & Competencies:
  • At least two years experience working in a busy theatre unit.
  • Computer literate
  • Team player and cultural sensitivity is required.
  • Ability to work in hardship areas (Previous experience in a Camp setting will be an added advantage).
  • Fluency in Turkana/Somali will be an added advantage
  • Female candidates are encouraged to apply.
Kenyan nationals are encouraged to apply.  

International allowances are not available for this position. 

Salary and employee benefits are compliant to the Kenyan NGO Sector.

How to Apply

CLICK HERE
 to apply online     

Please apply on or before 4th March, 2015


IRC is an Equal Opportunity Employer.
 

IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

IRC leading the way from harm to home.