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NGO Jobs in Nairobi, Kenya - Save the Children

Save the Children
 
Job Title: Logistics Manager
 
Position Code: SCI LOGS NRB
 
Team / Programme:Operations

Location: Nairobi, with Frequent Field Visits
 
Grade: 2

Contract Length: 1 year contract with possibility of renewal.
 
Child Safeguarding: Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Role Purpose:
 The post holder ensures all staff in the CO have understanding and adherence to all SCI and Kenya CO logistics policies and procedures to provide effective logistics support to Save the Children's programmes specifically for the implementation of the Child Protection, Education and Health, Livelihoods and Nutrition projects in all area locations and in both development and emergency / humanitarian settings.
Scope of Role:  
 
Reports to: Director of Programme Operations

Dimensions:
 Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. 

In February 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Nairobi, Turkana and Wajir. 

We work through partners in many other parts of the country. We have a staff complement of around 300 staff and an operating annual budget of approximately US$21 million in 2014.

Staff directly reporting to this post:
 Procurement Coordinator, Logistics Officer and Fleet Officer Nairobi and most senior Logistics staff in Area Offices

Key Areas of Accountability:
  • Ensure that the supply chain is appropriate and cost-effective based on budgets, markets, infrastructure, nature of the Save the Children programmes and need for timely delivery and that it is operating efficiently in the Kenya CO through informed analysis and implementation of appropriate strategies including for procurement, transport, warehousing and stock management with liaison with programme staff for documented distribution procedures.
  • Ensure the CO has fully documented process for selection of Pre-Qualified Suppliers and that any suppliers added to or removed from the list is done according to laid down procedures, including clear documentation with approval from the Procurement Committee (PC) and ultimately the CD.
  • Ensure all procurement procedures are routinely followed with POs, contracts and framework agreements entered into following due diligence and Procurement Committee approval, and that the PC members understand their responsibilities in this role.
  • Ensure that SCI warehousing and asset management policies and procedures are followed in all area offices including Nairobi with independent verification carried out on a routine basis.
  • Ensure that the CO fleet across all locations is managed in the most efficient and effective way through compilation and analysis of monthly fleet reports.
  • Lead, manage and motivate the logistics teams in the Nairobi and area offices, ensuring appropriate team structures, clear division of responsibilities clear objectives and receive meaningful feedback on their performance in coordination with APMs as appropriate.
  • Support all area logistics teams including in Nairobi to produce the required weekly tracking reports, monthly location reports and KPIs to inform the production of a Kenya CO monthly logistics report that fully captures all logistics activities and data as required; Logistics narrative, staffing, Procurement, Fleet, Assets and Warehousing and has informed analysis to raise issues of concern to the CO SMT.
  • Provide advice and support to senior management on logistics issues and crucially at time of proposal development and collaborate with staff on budgets, technical aspects of the programme and implementation mechanisms as required.
  • Where appropriate, be responsible for developing and implementing emergency preparedness strategies across the logistics aspects of the programmes.
  • Through regular coordination meetings, planning, systems development and training, and day-to-day follow-up, the Logistics Manager will ensure logistics staff effectively plan and carry out assignments.
  • Ensure that procurement on an international level is carried out efficiently and effectively and all procurement procedures are implemented.
  • Carry out programme purchases in a timely and transparent manner, ensuring that Save the Children procurement policies and procedures are followed and with an optimal relation quality/price.
  • Coordinate the deployment of programme light vehicles and trucks and ensure compliance with maintenance schedules and the Save the Children transport manual.
  • Coordinate planning, securing of necessary authorisations, transport procurement, and reception for all movements of goods.
  • Manage supplies and ensure basic distribution, tracking and stock controls are in place and effectively used, reaching end users in an efficient, accountable and cost-effective manner and in coordination with programme staff.
  • Collaborate with relevant programme coordinators and support field engineers for best implementation through contract for construction and rehabilitation projects.
  • Remain aware of the evolving security situation, adapting logistics activities accordingly and ensuring new emergency operations are effectively supported.
Skills and Behaviours (our Values in Practice)
 
Accountability:
  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically
Collaboration:
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
Creativity:
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
Integrity:
  • Honest, encourages openness and transparency
Qualifications and Experience
 
Essential
  • Competent and organised logistician with previous NGO international experience within a complex/large scale country programme in humanitarian and development environments.
  • Minimum first degree level qualification or equivalent.
  • Substantial experience in all technical areas of logistics operations including procurement, transport/distribution, warehousing and stock management, fleet management, asset management, communications, and security.
  • Experience of developing / implementing a complex international supply chain to support different types of programmes, and coordinating resources to meet the programme objectives.
  • Experience of working in remote field bases with limited infrastructure.
  • Proven track-record in managing and supervising others in logistics, including training and capacity building.
  • Ability to synthesise and analyse complex information, and make clear, informed decisions.
  • Experience of advising and supporting others at all levels with logistics aspects of a programme, including strategic thinking and planning.
  • Ability to build relationships quickly with a wide range of people, both internally and externally.
  • Excellent planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities.
  • Strong communication (written and spoken), and interpersonal skills in English and Kiswahili, with experience in managing multicultural teams.
  • High awareness of security considerations, with the ability to develop plans for personal security/evacuation procedures.
  • The ability to work closely within a team and to improvise and work in an atmosphere that can be stressful.
  • Patient, adaptable and flexible.
  • Ability to travel frequently.
Desirable
  • Technical experience/training in specific areas of logistics e.g. supply chain management, fleet mechanics.
  • Technical experience/knowledge in specific types of humanitarian intervention e.g. Health, WASH, Food Security, Nutrition etc.
  • Formal management training.
  • Working experience in NEP or similar remote field locations. 

Job Title: Reporting Coordinator
 
Position Code: SCI REPO CORD2
 
Team / Programme:Programme Operations

Location: Nairobi with frequent field travel
 
Grade: Grade 3

Post Type: National (1 year with possibility of extension)
 
Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose:
 Under the supervision of the Programmes and Operations Manager, S/He will coordinate the timely submission of quality reports to donors as well as promote mechanisms for clear tracking of reports.  

S/He will ensure that consistent efforts are made to capacity building of report writers within SCI staff and partners is delivered to promote overall program quality. 
Scope of Role: 

Reports to:
 Programmes and Operations Manager

Dimensions:
 Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. 

In February 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Nairobi, Turkana and Wajir. 

We work through partners in many other parts of the country. We have a staff complement of around 300 staff and an operating annual budget of approximately US$25 million in 2014.

Staff directly reporting to this post:  None

Key Areas of Accountability:
  • Develop and circulation on a monthly basis the Report Tracker with clearly defined reporting timelines for each award with internal review dates, roles and responsibilities of relevant staff and member focal points clearly defined.
  • Circulate donor reporting templates and conditions in advance to reporting period. Follow up all donor reports and area reports from the field offices, review and provide editorial support to produce high quality donor ready reports.
  • Develop and embed the use of standardised templates for the documentation of case studies and impact stories from both Field and HQ staff ensuring that they are of good quality and use the standardised templates.
  • Utilise standardised report feedback tools (e.g. SCI donor reporting checklist) for use in report review and feedback to writers on general ways of improving reporting skills and overall quality of report. Including field visits.
  • Design and deliver training of report writing skills to staff and partners at both the Field and HQ level promoting a greater focus on qualitative aspects.
  • Ensure that final reports are submitted on time to the member and updated on AMS as in the hard copy award files.
  • Collaborate with the Awards Assistant to ensure that match reports are submitted on a quarterly basis via AMS.
  • Work with field office focal points to ensure that all partner reports are submitted and uploaded on AMS as well as in the hard copy award files.
  • Ensure the appropriate Technical Advisor(s) has reviewed the narrative and that the budget submitted correlates with the activities described in the report. Ensure that Finance have signed off on all reports.
  • Update and circulate monthly Reporting Indicators Report to provide a snapshot of the state of both financial and narrative reports for deliberation at the Awards Review Meeting, Awards – Finance meetings and SMT. Flag any delays for corrective actions.
Skills and Behaviours (our Values in Practice)
 
Accountability:
  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically
Collaboration:
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, able to engage adult learners in training.
Creativity:
  • Develops and encourages new and innovative solutions to recurrent challenges.
  • Willing to take disciplined risks
Integrity:
  • Honest, encourages openness and transparency
Qualifications and Experience
  • Minimum Degree in Social Science/ Linguistics and other related fields.  A master’s Degree would be an added advantage
  • 5 years’ experience reporting to major donors and INGO’s
  • Demonstrated experience of reporting in the Save the Children’s global areas: Child protection, Health, HIV/AIDs, Nutrition, Education, Food Security & Livelihoods.
  • Good reporting writing, organisational skills, time management and ability to meet deadlines and work under pressure.
  • Good negotiation, communication, decision-making and interpersonal skills, and the ability to work as part of a team.
  • Leadership skills and ability to give guidance to both co-located and remote field teams.
  • Training / experience in key donor reporting rules and regulations e.g. ECHO, EC, DFID, OFDA.
  • Ability to present complex information in a succinct and compelling manner.
  • Experience delivering targeted training on concrete skills to adult learners of varying literacy levels.
  • Understanding of donor compliance and key SC reporting procedures.
  • Ability and willingness to dramatically change work practices and hours to handle variable workflow levels.
  • Fluency in English, both verbal and written, required.  
  • Willingness to travel.
  • Commitment to Save the Children values and willingness to abide by Child Safeguarding Policy.

Job Title: Education Coordinator - Pastoralist Education Project
 
Position Code: SCI EDU WAJ
 
Team / Programme:Programme Development and Quality

Location: Wajir (1 year with possibility of extension)
 
Grade: 3

Post Type: National 
 
Child Safeguarding:  Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose:
 The Education Coordinator will be responsible for ensuring high-quality execution of the Strategic Breakthrough Investment Funds pilot project activities in Wajir. 

S/He must bring program management skills with a proven track record in education and a sound technical background in programme delivery. 

They should also have experience managing complex programming delivery in marginalized communities in a nomadic setting. 

The individual will be responsible for managing the pilot programme in Wajir and ensuring maintenance of high professional standards through continuous mentoring and follow-ups.

S/He will play a key role in monitoring and evaluation of programmes and provide appropriate guidance where necessary. She/he will ensure and strengthen links between Education and existing Health and Nutrition programs in Wajir.
 
Scope of Role: 

Reports to:
 Area Program Manager with technical reporting to the Nairobi-based Education Advisor

Dimensions:
 Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. 

In February 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Nairobi, Turkana and Wajir. 

We work through partners in many other parts of the country. We have a staff complement of around 300 staff and an operating annual budget of approximately US$25 million in 2014.

Pastoralist Education Project:
 Save the Children has received funding from Save the Children UK to develop of a signature approach for Pastoralist Education and is in the process of starting the implementation of a Pastoralist Education pilot programme in Wajir County.  

This project is expected to significantly contribute to knowledge on what works for pastoralist education and provide a model that can be replicated in other areas. 

It is also expected that evidence from the pilot will influence national policy especially around nomadic education and support scaled up, cost-effective interventions for children in pastoralist communities. This is also in line with Save the Children’s Theory of Change.

Save the Children will work with the government of Kenya at both national and county levels and communities to facilitate the piloting of the various interventions.
 

Staff directly reporting to this post:
 None

Key Areas of Accountability:

Programme Delivery
  • Lead in the development of annual detailed implementation and procurement plans; monitor performance against work plan deadlines, ensure accurate data collection on performance indicators.
  • Lead the implementation of the pastoralist education pilot project, including training and materials adaptation as appropriate, as well as monitoring  outcomes.
  • Support in the development of, conduct and/or supervise trainings for targeted schools Boards of Management, teachers and communities as appropriate, to ensure programming meets quality standards.
  • Plan, organize and implement quality community sensitization forums in partnership with the community.
Partnerships for social mobilisation
  • Develop partnerships with religious groups, women’s groups, community leaders and other organised groups in the community to orient them on the project goals and to solicit their involvement in the implementation of the project.
  • Collaborate and coordinate with other aid agencies, governmental institutions and community level structures in order to ensure the success of the pilot project and promote sustainability of education initiatives.
  • Represent Save the Children in county and national fora to share good practice and ensure the achievement of advocacy and policy objectives.
Monitoring and Evaluation
  • Work with the Monitoring, Evaluation, Accountability and Learning (MEAL) team for monitoring and evaluation of programme activities including taking corrective action where necessary; preparation of monitoring reports, documents and lessons learned.
  • Support the development and implementation of an accountability mechanism for participants in the pastoralist education pilot project.
  • Lead in the dissemination of communication research findings, and ensure exchanges and sharing of experience, lessons learned, best practices, and new methods to government officials, programme staff, and other SCI partners as well as more widely within the organisation.
Grants Management and Reporting
  • Coordinate with finance and awards team to ensure effective budget monitoring for the project in line with donor requirements and contractual obligations, including Grant opening, mid-term and closing meetings
  • Oversee project activities budget expenditures and ensure they are allowable and allocable according to SCI and donor regulations; review monthly Budget vs. Actual and expenditure sheets and collaborate with the finance department to ensure accurate expenditures and reporting.
  • Ensure timely production of technical project progress reports as well as donor reports as per the agreed timelines.
Skills and Behaviours (our Values in Practice)
 
Accountability:
  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically
Collaboration:
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
Creativity:
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
Integrity:
  • Honest, encourages openness and transparency
Qualifications and Experience
  • Bachelor’s degree in education, an advanced degree is preferable;
  • Minimum of five (5) year’s work experience in managing education programs especially within nomadic settings;
  • Demonstrable award management skills with experience of managing awards from donors;
  • Excellent communication skills and a willingness to be respectful, kind, sensitive to culture and religious beliefs;
  • Strong results orientation, with the ability to challenge existing mind sets;
  • Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy-in;
  • Experience in managing programmes in complex security settings;
  • Ability to write high quality donor reports;
  • Fluency in English, both verbal and written, required.  Swahili preferred;
  • Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions;
  • Motivates others while identifying with Save the Children’s mission.
Desirable:
  • Knowledge of monitoring and evaluation skills
  • Knowledge of Somali language
  • Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
  • Commitment to Save the Children values and willingness to abide by Child Safeguarding Policy.

How to Apply

Interested candidates are required to submit a CV and mandatory Cover letter to Kenya.jobapplications@savethechildren.org indicating the Position Code & Title on the subject line by 22nd January 2015.
 

Due to the urgency of these positions applications will be reviewed as and when they are received.
 

Only shortlisted candidates will be contacted.
 

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