Summary: Our Client is the world's leading flower auction
company and plays a key role as marketplace matchmaker, intermediary and
knowledge centre, and offers its members the best sales opportunities at the
lowest possible costs.
Our client is looking to fill a
position of Communications Assistant / Receptionist.
Job Purpose: In this role you will be work closely with the Relationship Managers to ensure that communications to clients (Growers) are done in a timely and effective manner.
Job Purpose: In this role you will be work closely with the Relationship Managers to ensure that communications to clients (Growers) are done in a timely and effective manner.
You will also be responsible for
managing the organizations front office and ensuring that the organizations
image is positively maintained at all times.
Key Responsibilities
Key Responsibilities
Communications
- Be the contact person for growers and ensure
that all enquiries are addressed in a timely manner.
- Dispatch regular and adhoc communication to
growers.
- Manage communications materials and make
suggestions for improvement
- Liaise with the procurement team to ensure
that there is a good supply of communication materials.
- Proof reading of documents and communication
materials to ensure accuracy.
- Participate in the organization of company
events and meetings
- Maintain an updated contact database for
growers and third parties.
- Organize workshops, conferences and meetings
including making of venue arrangements and bookings, invitations, document
production and management of suppliers.
Office Administration
- Managing office supplies, general utilities
and stationery.
- Respond to general enquires relating to the
organization
- Schedule appointments/ meetings with top level
executives.
- Ensure a proper filing system is put in place.
- Assist visitors and staff in acquisition of
travel Visas, arrange local transport for staff on official travel.
- Make hotel bookings for visitors and manage
the transfers to /from the airport cost effectively
- Act as a PA to the Country Manager
Requirements
- A bachelor’s degree in Communications Business
Administration or related field.
- At least 5 years experience in a
communications/ administrative role or closely related field.
- superior communication, interpersonal skills
and administrative skills
- Experience in organising events and meeting as
well as making of travel arrangements
How to Apply
Send your application including a
cover letter and detailed CV highlighting relevant experience, details of
current and expected salary, a daytime phone contact, email address, and the
names of three professional referees by close of business Friday 16th January
2015
Adept Systems
Management Consultants
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke
Only short listed candidates will be contacted.
Please note that we do not charge
fees for receiving or processing job applications.
