The
International Planned Parenthood Federation (IPPF) is the world’s largest
non-governmental organization working in the field of sexual and reproductive
health information and services.
The
IPPF Federation in Africa is made up 38 Member Associations (MAs) working in 42
countries in Sub-Sahara Africa. IPPF Member Associations are nationally founded
and owned organizations and have been in existence for over 40 years in Africa
providing and advocating for universal access to sexual and reproductive health
and rights.
The
Member Associations are unique in that while being Member Associations of IPPF
Africa Region and so members of an international NGO, they are also national
organizations with national boards, staff, Constitutions, structures and
autonomy.
Job
Title: Resource
Mobilization Advisor
Department: External Relations
Location: Nairobi, Kenya
Responsible
to: Senior
Manager, External Relations and Advocacy
Job
Purpose: The
goal of this position is to support Resource Mobilization efforts and to increase
and diversify the IPPFARs resource base.
The
Resource Mobilization Advisor works to increase income for IPPFAR through a
vibrant and sustainable Resource Mobilization programme and supports the
improvement of culture change and accountability for Resource Mobilization
within the Africa Regional Office and [selected] Member Associations.
The
position supports the Senior Adviser Resource Mobilization and Business
Development to enhance preparedness and systematically increase capacity of ARO
and [selected] MAs to secure funds from national, regional and international
sources.
The
Resource Mobilization Advisor builds credibility and capacity in both high and
low potential MAs to improve their access to national funding sources.
The
position also strengthens relationships/ networks that increase IPPF’s ability
to raise resources from ‘new’ non-traditional donor sources especially in the
Global South.
Key Tasks
- To
establish excellent working relationships with staff at IPPF Member
Associations in selected donor countries.
- To
assist the Senior Adviser Resource Mobilisation in the development of
Memoranda of Understanding(MoU) which include specific activities, targets
and budgets with selected European Member Associations
- To
support Member Associations to implement MoU by providing information,
documents and tools etc. that promote IPPF. To monitor the implementation
of MoU with Member Associations.
- To
support/develop the capacity building of Regional Office and Member
Association staff in countries where there is a high potential for
accessing funding in-country.
- To
work collaboratively with Regional Staff with particular expertise in
relevant capacity building and with knowledge of specific funding streams.
- To
advocate for funding.
- To
maintain an overview of and make recommendations about the global
geo-political influences for IPPF’s future funders and income streams.
- To
contribute to IPPF publications as appropriate.
- To
build and maintain positive relationships with all members of staff, and
contacts within and outside the Federation.
- To
undertake any other reasonable duties as may be requested from time to
time.
Responsibilities
a) Staff responsibilities carried by the job holder
- The
job holder is responsible for managing the work of consultants as
required.
Advises Senior Adviser, Resource Mobilization. - Provides
advice and support on future income streams and donor policies and trends
to:
- IPPF
staff at Central and Regional Offices
- IPPF
Member Associations (in consultation with Regional Offices)
Education & Qualifications
- Advanced
Degree in a related subject or equivalent standard of education.
Proven Ability
- Developed
application in related work and proven track record in networking and
training in fundraising.
- Sound
understanding of Global North and South government funding and private
funding structures and processes advantageous.
Skills
- Excellent
interpersonal skills – required to network with contacts for whom English
is not the first language. Tact and diplomacy essential.
- Excellent
training/mentoring skills.
- Excellent
written communication skills essential.
- Excellent
time management skills required to meet tight deadlines essential.
- Competent
in use of lograme desirable or developing projects essential
- Good
analytical skills essential.
- Good
IT skills to include Excel, Word and use of databases desirable.
- Fluency
in English essential. Working knowledge of French, Portuguese or Spanish
highly desirable.
Personal Competence
- Awareness
of and sensitivity to the multi-cultural environment in which IPPF
operates.
- Ability
to travel internationally approximately 30% of the time
Job Title: Senior Advisor, Resource Mobilization and Business Development
Department: External
Relations
Location: Nairobi, Kenya
Responsible to: Senior Manager, External Relations and Advocacy
Job Purpose: The goal of this position is to provide senior
level strategic business development and leadership to increase the capacity
and success of International Planned Parenthood Federation – Africa Region’s
efforts in resource mobilization with bilateral and multilateral organizations,
and private donors.
He/she will envision, develop and
implement IPPF-ARs resource mobilization plans and manage grant recipient
relationships.
The position will support IPPFs
charitable mission of safeguarding the sexual and reproductive health and
rights of people and for IPPF insofar as they support strategic resource
mobilization.
He/she will provide a high-level
representation and technical inputs and ensures that IPPF Africa Region
identifies and wins tenders that will support the delivery of IPPF’s Strategic
Framework and Change Goals.
The position develops supporting
structures, resources and tools to ensure business development and tender
processes are managed in the most effective and efficient manner.
Key Tasks
- Through research and networking, track likely
forthcoming restricted funding opportunities that may be aligned with
IPPF’s strategic objectives, and develop and manage a bidding pipeline for
the organization.
- Where potential funding opportunities are
identified, to work with relevant CO colleagues, ROs and MAs to build
pre-bid intelligence streams in-country (donor and recipient).
- To ensure that relevant colleagues across the
Federation (Central Office, Regional Offices (ROs), Member Associations
(MAs)) are made aware of likely upcoming tenders).
- To effectively prepare the Federation for
tendering, including capacity-building with key staff to develop a
portfolio of staff to take key roles (Chief of Party, management team, bid
writing, etc) on restricted funding bids.
- Research and establish a network of
consultants to assist with restricted funding proposal development.
- Research and establish a network of potential
partners for restricted funding projects, evaluating competitor
organizations and building relationships with key contacts. Work with the
Senior Adviser, Resource Mobilization to develop and negotiate partnership
agreements.
- Working with the Senior Adviser Resource
Mobilization, technical teams (Advocacy, HIV/AIDS,Abortion, Adolescents
and Access), Senior Adviser Communications and ROs, assemble, and
co-ordinate the work of, tender teams to prepare restricted funding
applications.
- To analyse terms of reference of invitations
to tender to create a compliant and responsive matrix for each bid to
support the development of a winning proposal.
- Oversee and co-ordinate the development of
pre-qualification submissions and funding proposals, including research,
compilation, writing and editing of proposal documentation and/or
commissioning consultants to undertake writing where required.
- Ensure timely and efficient submission of
pre-qualification documents and restricted funding proposals to donor
specifications.
- Support colleagues in technical teams and ROs
to develop programme plans for discussion with donors who focus on
restricted funding.
- Post-bidding, communicate outcomes, evaluate
restricted funding proposals and disseminate key learning points.
- Ensure smooth handover of successful
restricted project proposals to technical/Regional teams for programme
management/reporting.
- Work with the Finance team to develop generic
budget templates for use in preparing restricted funding applications.
- Compile a database of key information on IPPF
for use in preparing restricted funding applications.
- Provide training and capacity-building on
tendering for CO and RO staff as required.
- To build and maintain positive relationships
with all members of staff, and contacts both within and outside the
Federation.
- To become familiar with the Federation’s
Health and Safety Programme and Guidelines for using Visual Display Units.
To do everything possible to ensure a healthy and safe working
environment, including following instructions and guidance.
- To undertake any other relevant duties as may
be requested from time to time.
Responsibilities
a) Staff responsibilities carried by
the job holder
- The job holder is responsible for managing the
work of consultants as required.
b) Financial responsibilities carried
by the job holder
- Responsible, in collaboration with the Finance
team, for compiling and checking budgets for restricted funding proposals.
c) Advisory responsibilities carried
out by the job holder
- Advises Senior Adviser, Resource Mobilization
and technical teams on appropriate funding opportunities to pursue.
- Advises Senior Adviser, Resource Mobilization
and CO Senior Team on appropriate organizational preparations for pursuing
restricted funding opportunities.
- Advises colleagues in technical teams on
content/structure of funding proposals.
Education & Qualifications
- Advanced Degree in a related subject or
equivalent standard of education.
Proven Ability
- Advanced application in related work and proven
track record of managing to process of developing successful restricted
tender documents in the international development sector.
- Sound understanding of restricted funding
tender processes/structures and donor requirements in the international
development sector essential.
- Understanding of ODA (Overseas Development
Agency) processes, essential.
- Understanding of the Private Sector (and not
for profit) and High Net Worth Individuals (HNWI) desirable
Skills
- Excellent interpersonal skills – required to
network with contacts for whom English is not the first language. Tact and
sensitivity.
- Excellent written communication skills to
write and edit competitive tenders.
- Developed leadership skills to co-ordinate and
motivate cross-functional project teams.
- Excellent time management skills required to
meet tight deadlines.
- Strong project management skills.
- Good IT skills to include Excel, Word and use
of databases.
- Competent in use of logframe
- Good attention to detail essential.
- Fluent English and French is essential.
Working knowledge of Portuguese, Spanish or Arabic desirable.
Personal Competence
- Willing to travel internationally
approximately 30% of the time
Job Title: Programme Assistant
Department: External Relations
Location: Nairobi, Kenya
Responsible to: Senior Manager, External Relations and Advocacy
Job Purpose: To provide administrative support to the Department
of External Relations and Advocacy in the achievement of set objectives, and in
particular in implementing the Department’s Annual Programme Budgets and
Restricted Projects.
Key Tasks
Provide administrative support to the
timely implementation of the Annual Programme Budgets and Restricted Projects
and specifically:
- To organise, manage and update all relevant
information and data, including budget approvals for the Annual Programme
Budgets, the Hewlett Project and the DFID Project, including any other
restricted projects.
- To coordinate with Advisors, the preparation and
submission of quarterly, half year and annual reports as per requirements
set by APB and donors to relevant persons and donors.
- To monitor, on a monthly basis, Summary of
Budgets (SoBs) for ERA Department and do analysis for Advisers and the
Director for planning purposes.
- To provide the overall logistical support in
the planning for all meetings, conferences and workshops organised by the
Department, including and not limited to ensuring bookings of hotels,
coordinating visas and other travel arrangements for participants,
organising meeting places, finalising contracts for facilitators and
rappouteurs etc.
- To follow up with Advisers/Director in the
development of contracts, signing of contracts and payments to all
contractors of the Department. To ensure that before payments are made,
all Advisers/Directors undertake assessment of work of
consultants/contractors.
- To coordinate with relevant advisors, the
development and publication of ERA’s Flagship publications and public
relations materials.
- To keep a database of all publications,
consultants and contractors, as well as work with Operations Department to
periodically review contractors to ERA.
- To organise departmental meetings through
generation of agenda items, write minutes and follow up with Advisers on
follow up actions.
- To support the Director in the preparation of
Missions.
- To undertake any other responsibility as
deemed necessary by the Director.
Responsibilities
- To directly advise the Director in financial
decisions regarding areas of responsibility as noted on the electronic
Information Management System (eIMS).
Education & Qualifications
- Degree in social sciences or any relevant
field.
Professional Experience
- At least 2 years’ relevant experience in a
similar position.
Skills
- Excellent interpersonal skills – tact and
sensitivity essential.
- Excellent written skills essential.
- Excellent time management skills required to
meet tight deadlines essential and follow up on activities.
- Good IT skills to include Excel, Word and use
of databases required.
- Fluency in English essential. Working
knowledge of French, Spanish or Arabic desirable.
Personal Competence
- Sound judgement and ability to pay attention
to details.
- Subscribe to IPPF’s values and visions
including the right of all women to have access to safe abortion and
fundamental human rights of all persons, including sexual rights.
How to Apply:
Interested persons should submit a CV
including three referees and cover letter indicating educational background,
experience, skills and why you think you are the best candidate for the
position to: hroffice@ippfaro.org