East Africa Trade and Investment Hub
Scope of Work: Administrative Assistant
Scope of Work: Administrative Assistant
Background: The East Africa Trade and Investment Hub (TIH)
project is intended to spur inclusive economic growth by promoting an enabling
environment for trade and investment and increasing East African trade and
investment, particularly to and from the United States.
Objectives and Duties: The Administrative Assistant will support the HR/Office Manager in the performance of all the administrative duties for the East Africa TIH office in Nairobi.
The Administrative Assistant will be
responsible for, but not limited to, the following detailed tasks:
- Handle calls, mail, and electronic
communications and routing messages and information to appropriate
individuals.
- Receive incoming phone calls and guests.
- Make appointments and maintain a group
calendar.
- Taking notes during meetings or training
sessions as requested.
- Maintain administrative files and office
supplies; request additional supplies as needed.
- Regularly audit office inventory and update
TAMIS.
- Schedule and prepare materials for meetings.
- Assist the HR/Office Manager, as needed, with
recruitment and personnel administration.
- Assist with processing of local work permits
and travel visas for project staff.
- Other duties as assigned.
Qualifications:
- High school diploma or equivalent.
- At least 2 years work experience in the
administrative support field, preferably with USAID or other international
donor-funded projects.
- Excellent writing, speaking, and reading
skills in English.
- Excellent verbal and written communication and
interpersonal skills.
- Computer literate with e-mail, word processing
and spreadsheet experience.
- Ability to multi-task and prioritize tasks.
- Excellent organizational skills and ability to
work as part of a team.
Supervisory Responsibilities:
- The Administrative Assistant will have no
supervisory responsibilities.
Base of Operations: Nairobi, Kenya
Reporting: The Administrative Assistant will report to the HR/Office Manager.
Interested candidates should e-mail their CV to EastAfricaTrade@dai.com.
Candidates must reference the
position for which you are applying in the subject line of the email.
CVs are due by September 18th, 2014.
No phone inquiries will be accepted and only shortlisted candidates will be contacted.
No phone inquiries will be accepted and only shortlisted candidates will be contacted.