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Administrative Assistant Job in Nairobi Kenya

East Africa Trade and Investment Hub

Scope of Work:
Administrative Assistant
Background: The East Africa Trade and Investment Hub (TIH) project is intended to spur inclusive economic growth by promoting an enabling environment for trade and investment and increasing East African trade and investment, particularly to and from the United States. 

The project will build upon prior investments to increase regional trade competitiveness and reduce poverty.

Objectives and Duties: The Administrative Assistant will support the HR/Office Manager in the performance of all the administrative duties for the East Africa TIH office in Nairobi. 

The Administrative Assistant will be responsible for, but not limited to, the following detailed tasks:
  • Handle calls, mail, and electronic communications and routing messages and information to appropriate individuals.
  • Receive incoming phone calls and guests.
  • Make appointments and maintain a group calendar.
  • Taking notes during meetings or training sessions as requested.
  • Maintain administrative files and office supplies; request additional supplies as needed.
  • Regularly audit office inventory and update TAMIS.
  • Schedule and prepare materials for meetings.
  • Assist the HR/Office Manager, as needed, with recruitment and personnel administration.
  • Assist with processing of local work permits and travel visas for project staff.
  • Other duties as assigned.
  • High school diploma or equivalent.
  • At least 2 years work experience in the administrative support field, preferably with USAID or other international donor-funded projects.
  • Excellent writing, speaking, and reading skills in English.
  • Excellent verbal and written communication and interpersonal skills.
  • Computer literate with e-mail, word processing and spreadsheet experience.
  • Ability to multi-task and prioritize tasks.
  • Excellent organizational skills and ability to work as part of a team.
Supervisory Responsibilities:
  • The Administrative Assistant will have no supervisory responsibilities.
Base of Operations: Nairobi, Kenya

Reporting: The Administrative Assistant will report to the HR/Office Manager.

Interested candidates should e-mail their CV to 

Candidates must reference the position for which you are applying in the subject line of the email. 

CVs are due by September 18th, 2014.

No phone inquiries will be accepted and only shortlisted candidates will be contacted.

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