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Accountant Job in Nairobi, Kenya

East Africa Trade and Investment Hub

Scope of Work:
Accountant

Background: The East Africa Trade and Investment Hub (TIH) project is intended to spur inclusive economic growth by promoting an enabling environment for trade and investment and increasing East African trade and investment, particularly to and from the United States. 

The project will build upon prior investments to increase regional trade competitiveness and reduce poverty.
 


Objectives and Duties: The Accountant will, in coordination with the other members of the finance and accounting team, manage all financial transactions related to the East Africa TIH Project. 

The Accountant will ensure that all expenditures are properly recorded and that the outlined financial policies and procedures are implemented and followed.  

The Accountant will be responsible for, but not limited to, the following detailed tasks:

Cash Management
  • Process all cash transactions and wire transfer payments. 
  • Manage all banking activities including withdrawals, deposits, and preparation of all bank payments and checks.
  • Record all financial transactions in Field Accounting System or FERs on a daily basis.
  • Ensure the security of all project funds.
  • Make recommendations to the Chief of Party regarding improvements to the cash safety and disbursement procedures.
  • Receive and verify suppliers’ and consultants’ invoices along with justification documents
  • Ensure that project vendors are paid on time.
  • Track VAT exemptions and reimbursements.
  • Prepare bank reconciliations.
  • Prepare requests for funds transfers in a timely manner per DAI procedures and requirements.
  • Maintain an accurate filing of payment vouchers and other financial documents.
  • Upload the FERs based on DAI’s schedule.
  • Scan and upload the monthly financial documentation to DAI BOX.
  • Work as complete back up for the other project accountant when needed.
Salary Calculation and Disbursal
  • Ensure that the employee profiles are up to date.
  • Ensure that salary is disbursed, payroll is recorded in the accounting system, and individual paystubs are distributed to all employees on schedule.
  • Collect all employees’ time sheets twice monthly, check coding and approval signatories.
  • Maintain strict confidentiality at all times.
Travel
  • Work with the Director of Finance to approve travel advance amounts based on TIH’s travel advance policy.
  • Calculate and distribute travel advances.
  • Audit travel vouchers and reconcile travel advances.
Qualifications:
  • Bachelor’s Degree in accounting or a related field.
  • At least 3 years of work experience in accounting or financial management, preferably for a USAID or other international donor-funded project.
  • Knowledge of and experience with USAID contractor policies and USAID regulations preferred.
  • Fluency in English and Kiswahili.
  • Excellent verbal and written communication skills.
Supervisory Responsibilities:
  • The Accountant will have no supervisory responsibilities.
Base of Operations: Nairobi, Kenya
 
Reporting: The Accountant will report to the Director of Finance.

Interested candidates should e-mail their CV to EastAfricaTrade@dai.com. 

Candidates must reference the position for which you are applying in the subject line of the email.


CVs are due by September 18th, 2014.

No phone inquiries will be accepted and only shortlisted candidates will be contacted.

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