East Africa Trade and Investment Hub
Scope of Work: Accountant
Scope of Work: Accountant
Background: The East Africa Trade and Investment Hub (TIH) project is intended to spur inclusive economic growth by promoting an enabling environment for trade and investment and increasing East African trade and investment, particularly to and from the United States.
Objectives and Duties: The Accountant will, in coordination with the other members of the finance and accounting team, manage all financial transactions related to the East Africa TIH Project.
The Accountant will ensure that all
expenditures are properly recorded and that the outlined financial policies and
procedures are implemented and followed.
The Accountant will be responsible
for, but not limited to, the following detailed tasks:
Cash Management
- Process all cash transactions and wire
transfer payments.
- Manage all banking activities including
withdrawals, deposits, and preparation of all bank payments and checks.
- Record all financial transactions in Field
Accounting System or FERs on a daily basis.
- Ensure the security of all project funds.
- Make recommendations to the Chief of Party
regarding improvements to the cash safety and disbursement procedures.
- Receive and verify suppliers’ and consultants’
invoices along with justification documents
- Ensure that project vendors are paid on time.
- Track VAT exemptions and reimbursements.
- Prepare bank reconciliations.
- Prepare requests for funds transfers in a
timely manner per DAI procedures and requirements.
- Maintain an accurate filing of payment
vouchers and other financial documents.
- Upload the FERs based on DAI’s schedule.
- Scan and upload the monthly financial
documentation to DAI BOX.
- Work as complete back up for the other project
accountant when needed.
Salary Calculation and Disbursal
- Ensure that the employee profiles are up to
date.
- Ensure that salary is disbursed, payroll is
recorded in the accounting system, and individual paystubs are distributed
to all employees on schedule.
- Collect all employees’ time sheets twice
monthly, check coding and approval signatories.
- Maintain strict confidentiality at all times.
Travel
- Work with the Director of Finance to approve
travel advance amounts based on TIH’s travel advance policy.
- Calculate and distribute travel advances.
- Audit travel vouchers and reconcile travel
advances.
Qualifications:
- Bachelor’s Degree in accounting or a related
field.
- At least 3 years of work experience in
accounting or financial management, preferably for a USAID or other
international donor-funded project.
- Knowledge of and experience with USAID
contractor policies and USAID regulations preferred.
- Fluency in English and Kiswahili.
- Excellent verbal and written communication
skills.
Supervisory Responsibilities:
- The Accountant will have no supervisory
responsibilities.
Base of Operations: Nairobi, Kenya
Reporting: The Accountant will report to the Director of
Finance.
Interested candidates should e-mail their CV to EastAfricaTrade@dai.com.
Interested candidates should e-mail their CV to EastAfricaTrade@dai.com.
Candidates must reference the
position for which you are applying in the subject line of the email.
CVs are due by September 18th, 2014.
No phone inquiries will be accepted and only shortlisted candidates will be contacted.
No phone inquiries will be accepted and only shortlisted candidates will be contacted.